Reuse Assistance Grant Progress Report

El Dorado County's Reuse Assistance Grant Project (Part 2: September 1, 2005 to November 30, 2005)

Project Description

El Dorado County Environmental Management, in partnership with El Dorado County Habitat for Humanity, is implementing a material acquisition unit for purpose of collection of reusable construction and demolition (C&D) materials from construction projects throughout the County. Reusable materials are sold at the ReStore in Placerville.

Introduction

El Dorado County Environmental Management Department (EMD) was awarded a Reuse Assistance Grant from the Department of Conservation for the purpose of implementing a materials acquisition unit within El Dorado County Habitat for Humanity. The grant is being implemented in cooperation with El Dorado County Habitat for Humanity, Inc. (Habitat). Specifically, grant and matching funds are being expended for the purpose of collecting reusable construction and demolition (C&D) materials from construction projects throughout El Dorado County with special interest in the area of El Dorado Hills in Western El Dorado County.

This progress report and payment request covers the period September 1, 2005 through November 30, 2005, and is organized in the manner specified in the CIWMB's Reuse Assistance Grant Administrative Procedures and Requirements. The percentage of task completion, when applicable, is based on dollars spent.

The steps required to accomplish their project are as follows:

Task 1: Place Two Help Wanted Ads with Local Newspaper for Material Coordinator and Material Acquisition Driver. 100 percent complete
The objective for this task is to advertise for a material coordinator and material acquisition driver for increased public relations activities and material transportation activities. An ad was placed in the Mountain Democrat and LIFE Newspapers for a material coordinator. This ad was paid for through Habitat and is applied to the matching funds.

Task 2: Interview and Hire for Material Coordinator and Acquisition Driver Position (Value of Volunteer Hourly Rate=$10). 100 percent complete
Interviews were conducted for a material coordinator and acquisition driver. Tim Pryor was hired as the material coordinator and began work on November 14, 2005. Richard Nunez was hired as the material acquisition driver and began work on September 8, 2005.

Task 3.1: Material Coordinator Salary—Grant (98 weeks @ 75 percent).
3 percent complete (This task will be ongoing through grant term)
As mentioned in task 2, Tim Prior filled this position. Mr. Pryor began working for Habitat on November 14, 2005.

Task 3.2: Material Coordinator Salary—Match (98 weeks @ 25 percent).
0 percent complete (This task will be ongoing through grant term)
Per email dated August 12, 2005, once grant reimbursement funds are expended for the material coordinator salary, 100 percent of the salary will be shown as matching funds. See exhibit A.

Task 4.1 Material Acquisition Driver—Grant (98 weeks @ 75 percent ).
28 percent complete (This task will be ongoing through grant term)
Richard Nunez is the new material acquisition driver for Habitat. He was hired September 8, 2005, and replaced Parrish Ellison.

Task 4.2: Material Acquisition Driver—Match (98 weeks @ 25 percent).
0 percent complete (This task will be ongoing through grant term)
Per email dated August 12, 2005, once grant reimbursement funds are expended for the material acquisition driver salary, 100 percent of the salary will be shown as matching funds. See exhibit A.

Task 5.1: Mileage Traveled by Material Acquisition Driver—Grant.
6 percent complete (This task will be ongoing through grant term)
Habitat already had a two-ton flatbed truck available for the material acquisition driver to use. After becoming familiar with Habitat's procedures and schedules, trips to pick up materials have begun.

Mileage Report

Task 5.2: Mileage Traveled by Material Acquisition Driver—Matching.
0 percent complete (This task will be ongoing through grant term)
Per email dated August 12, 2005, once grant reimbursement funds are expended for mileage, 100 percent of the mileage dollars will be shown as matching funds. See exhibit A.

Task 7: Newspaper Advertisement in El Dorado County Home and Garden Show Insert ¼ Page (3 Col. X 10.5=31.5 Col. Inches). 0 percent complete
The El Dorado County Home and Garden Show is an annual event that occurs in April. When the time comes to advertise for this event, and ad will be placed in the newspaper.

Task 8: Miscellaneous Newspaper Advertisements in Local Newspapers (3 Col. X 6"=18 Col. Inch X $11.05). 0 percent complete
Newspaper advertising will be used to promote awareness of Habitat's ReStore and new materials acquisition program to inform builders, businesses, and the community of the availability of reusable materials coming into ReStore through C&D recycling.

Task 9: Builder's Exchange Membership—2 Years @ $398 per Year and $75 Processing Fee. 0 percent complete
Habitat was able to successfully send in an application and are anxiously waiting to receive their membership to the Builder's Exchange. This membership will help Habitat reach its goal of increased public relations and awareness of their new material acquisition program with builders and businesses through a series of advertisements in the Builder's Exchange newsletter. Once the invoice has been paid, we will seek reimbursement in an upcoming progress report.

Task 10.1: Advertise in El Dorado Building Exchange Bulletin and EBulletin/Grant. 0 percent complete
A membership into the Builder's Exchange will allow Habitat to advertise in the El Dorado County Builder's Exchange newsletter which is distributed to approximately 300 El Dorado County Builder's Exchange members on a weekly basis. This kind of exposure is necessary to increase awareness of the new material acquisition program and promote public relations.

Task 10.2: Advertise in El Dorado Building Exchange Bulletin and EBulletin/Matching. 0 percent complete
Advertising in the second year will be obtained through matching funds.

Task 11: Cost to Reprint Existing ReStore Brochures/Matching. 0 percent complete
Reprinting the ReStore brochures will allow Habitat to include the material acquisition project which will increase awareness of their reusable C&D material pick-up program and sales to businesses, builders, and the community.

Task 12: Grant Administration Hours.
(This task will be ongoing through grant term)
For this progress report, grant administration dollars for EMD were expended for the purpose of going over grant requirements with Marilyn Orrick and for grant administration. Per email dated December 6, 2005, $77 is included from the last reporting period in the matching funds section. See exhibit B. Per email dated December 5, 2005, volunteer hours to assist the acquisition driver with the pick up and delivery of acquired material is included. See exhibit C.

Work to be Completed By December 1, 2005 Through February 8, 2005

Newspaper advertising and advertising in the Builder's Exchange newsletter will be used to promote awareness of Habitat's ReStore and new materials acquisition program to inform builders, businesses, and the community of the availability of reusable materials coming into ReStore through C&D recycling. Approval will be obtained from the CIWMB grant manager prior to publication of any announcements.

Habitat will print its revised ReStore brochure.

Tim Pryor, the material coordinator will solicit excess building materials from various organizations.

An advertisement will be placed in the Home & Garden show insert in the Mountain Democrat.

Special Situations/Problems Encountered

EMD did not include $77.00 of grant administration in the first progress report. That amount has been included in this report and supporting documentation is attached.

A decimal error occurred in the July 2005 truck mileage allowance reporting in the first progress report. The corrected figures are included with this report.

As reported in the previous Reuse Assistance Grant, Habitat will continue to provide the CIWMB with their ReStore waste diversion figures.

*Permission was obtained from grant recipient to publish project profile.

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Last updated: June 25, 2008