Reuse Assistance Grant Progress Report

El Dorado County's Reuse Assistance Grant Project (Part 1: February 1, 2005 to August 31, 2005)

Project Description

El Dorado County Environmental Management, in partnership with El Dorado County Habitat for Humanity, is implementing a material acquisition unit for purpose of collection of reusable construction and demolition (C&D) materials from construction projects throughout the County. Reusable materials are sold at the ReStore in Placerville.

Introduction

El Dorado County Environmental Management Department (EMD) was awarded a Reuse Assistance Grant from the Department of Conservation for the purpose of implementing a Materials Acquisition unit within El Dorado County Habitat for Humanity. The grant is being implemented in cooperation with El Dorado County Habitat for Humanity, Inc. (Habitat). Specifically, grant and matching funds are being expended for the purpose of collecting reusable construction and demolition (C&D) materials from construction projects throughout El Dorado County with special interest in the area of El Dorado Hills in Western El Dorado County.

This progress report covers the period February 1, 2005 through August 31, 2005, and is organized in the manner specified in the CIWMB's Reuse Assistance Grant Administrative Procedures and Requirements. The percentage of task completion, when applicable, is based on dollars spent.

The steps required to accomplish their project are as follows:

Task 1: Place Two Help Wanted Ads with Local Newspaper for Material Coordinator and Material Acquisition Driver.
The objective for this task is to advertise for a Material Coordinator and Material Acquisition Driver for increased public relations activities and material transportation activities. An ad was placed in the Mountain Democrat and LIFE Newspapers for a Materials Coordinator and started running on June 9, 2005. This ad was paid for through Habitat and is applied to the matching funds. This task is 50 percent complete.

Task 2: Interview and Hire for Material Coordinator and Acquisition Driver Positions (Value of Volunteer Hourly Rate = $10).
Interviews were conducted for a Material Coordinator and an offer was made. Unfortunately, the individual who was offered the Material Coordinator position was unable to fulfill the terms of employment due to an unexpected death in his family. A second advertisement for this position is currently being run.

An extremely energetic Material Acquisition Driver, Parrish Ellison, was hired and began work on June 11, 2005.

This task is 50 percent complete.

Task 3.1: Material Coordination Salary — Grant (98 Weeks at 75 Percent).
As mentioned in Task 2, the position is currently not filled. The position is being offered at $10 per hour. This task is 0 percent complete and will be ongoing through the grant term.

Task 3.2: Material Coordinator Salary — Match (98 Weeks at 25 Percent).
Per an e-mail dated August 12, 2005, once grant reimbursement funds are expended for Material Coordinator salary 100 percent of the salary will be shown as matching funds. This task is 0 percent complete and will be ongoing through the grant term.

Task 4.1: Material Acquisition Driver — Grant (98 Weeks at 75 Percent).
Parrish Ellison is the very competent acquisition driver who was hired at a rate of $9.00 per hour. Parrish has been busy with vehicle maintenance, learning Habitat's procedures, and developing driving schedules. This task is 12 percent complete and will be ongoing through the grant term.

Task 4.2: Material Acquisition Driver — Match (98 Weeks at 25 Percent).
Per an e-mail dated August 12, 2005, once grant reimbursement funds are expended for the Material Acquisition Driver salary, 100 percent of the salary will be shown as matching funds. This task is 0 percent complete and will be ongoing through the grant term.

Task 5.1: Mileage Traveled by Material Acquisition Driver—Grant.
Habitat already had a two-ton flatbed truck available for the Material Acquisition Driver to use. After becoming familiar with Habitat's procedures and schedules, trips to pick up materials have begun. This task is one percent complete and will be ongoing through the grant term.

Mileage Report

Task 5.2: Mileage Traveled by Material Acquisition Driver — Match.
Per an e-mail dated August 12, 2005, once grant reimbursement funds are expended for mileage, 100 percent of the mileage dollars will be shown as matching funds. This task is 0 percent complete and will be ongoing through the grant term.

Task 7: Newspaper Advertisement in El Dorado County Home and Garden Show Insert (1/4 Page, 3 Column x 10.6 = 31.5 Column Inches).
The El Dorado County Home and Garden Show in an annual event that occurs in April. When the time comes to advertise for this event, an ad will be placed in the newspaper. This task is 0 percent complete.

Task 8: Miscellaneous Newspaper Advertisements in Local Newspapers (3 Columns x 6" = 18 Column Inch x $11.05).
Newspaper advertising will be used to promote awareness of Habitat's ReStore and new materials acquisition program to inform builders, businesses, and the community of the availability of reusable materials coming into the ReStore through C&D recycling. This task is 0 percent complete.

Task 9: Builder's Exchange Membership — 2 Years at $398 Per Year and $75 Processing Fee.
Habitat was able to successfully send in an application and is anxiously waiting to receive their membership to the Builder's Exchange. This membership will help Habitat reach its goal of increased public relations and awareness of their new material acquisition program with builders and businesses through a series of advertisements in the Builder's Exchange newsletter. Once the invoice has been paid, we will seek reimbursement in an upcoming progress report. This task is 0 percent complete.

Task 10.1: Advertise in El Dorado Building Exchange Bulletin and E-Bulletin — Grant.
A membership into the Builder's Exchange will allow Habitat to advertise in the El Dorado County Builder's Exchange newsletter which is distributed to approximately 300 El Dorado County Builder's Exchange members on a weekly basis. This kind of exposure is necessary to increase awareness of the new material acquisition program and promote public relations. This task is 0 percent complete.

Task 10.2: Advertise in El Dorado Building Exchange Bulletin and E-Bulletin — Match.
Advertising in the second year will be obtained through matching funds.

Task 11: Cost to Reprint Existing ReStore Brochures — Match.
Reprinting the ReStore brochures will allow Habitat to include the material acquisition project which will increase awareness of their reusable C&D material pick-up program and sales to businesses, builders, and the community. This task is 0 percent complete.

Task 12: Grant Administration Hours.
For this progress report, grant administration dollars for EMD were expended for the purpose of going over grant requirements with Marilyn Orrick and for grant administration.

Work to be Completed September 1, 2005 Through November 30, 2005
Newspaper advertising and interviewing is already underway for a new Material Coordinator and Material Acquisition Driver. This has become necessary due to unforeseen and extenuating circumstances that have led to these two positions becoming vacant. This is discussed in the "Special Problems" section of this report. Habitat is confident that it will be able to fill both positions in a timely manner.

Newspaper advertising and advertising in the Builder's Exchange newsletter will be used to promote awareness of Habitat's ReStore and new materials acquisition program to inform builders, businesses, and the community of the availability of reusable materials coming into ReStore through C&D recycling. Approval will be obtained from the CIWMB grant manager prior to publication of any announcements. Habitat will begin to review and revise its existing ReStore brochure.

Special Situations/Problems Encountered
The individual offered the Material Coordinator position was unable to fulfill the terms of employment due to an unexpected death in his family.

The Material Acquisition Driver, Parrish Ellison, recently resigned to go back and further his education.

County policy requires a contract to be made between Habitat for Humanity and El Dorado County. The adoption of this contract was completed in early June 2005. EMD and Habitat are confident that all tasks will be completed prior to the end of the grant term.

As reported in the County's previous Reuse Assistance Grant, Habitat will continue to provide the CIWMB with the ReStore waste diversion figures.

*Permission was obtained from grant recipient to publish project profile.

Back to Top | Progress Report 2

FY 2001/2002 Grant Recipients | Reuse Home

Last updated: June 25, 2008