Project Description
Marin County used their grant funds to create, advertise, and
maintain a local Web-based materials exchange program, MarinMax, which diverts a significant amount of reusable material from disposal. MarinMax focuses on connecting those with surplus building materials, electronics,
and other durable goods with those who can utilize these materials. MarinMax
is hosted on Marin County's Hazardous and Solid Waste Regional Agency
Web site,
Marinrecycles.org. Additionally, Public Works staff conducted a
sizable community outreach program to solicit listings from building
associations, nonprofits, schools, and businesses in the County.
The commencement of the MarinMax Grant Program was delayed two months,
following the January 5, 2004 start work notice, due to staff turnover and
recruitment of a new Recycling and Resource Specialist. Staff has revised
the MarinMax work schedule to accommodate this delay and is scheduled to
complete the project within the Grant's timeframe. The progress of work
completed and the revised start-dates for each of the Project's 21 tasks are
described below.
The steps required to accomplish their project are as follows:
Task 1.1: Prepare RFP for Software Development.
Similar to CalMAX, MarinMax will assist businesses and the general public
find markets for their unwanted materials. Like other material exchange Web
sties, the site will include a section for materials wanted and a section
for materials available. The Web-based MarinMax will be designed to provide
access via the internet by Web browser and e-mail tools, using standard
software for database management and dynamic Web page creation.
Marin Public Works (PW) staff first met with County of Marin Information
Technology (IT) staff on March 8, 2004 to receive their expertise in
drafting the Request for Proposal (RFP) for MarinMax. PW staff held a second
meeting with IT staff on April 12, 2004 to review comments of the final
draft RFP before its release. Task 1.1 began on March 1, 2004 and ended on
April 30, 2004. Task 1.1 is 100 percent complete.
Task 1.2: Release RFP.
Staff released the MarinMax RFP on May 3, 2004. All responses to the
MarinMax RFP were required to be submitted by May 27, 2004. Task 1.2 began
on May 3, 2004 and was completed on May 27, 2004. Task 1.2 is 100 percent
complete.
Task 2: Accept Bids and Select Contractor.
The MarinMax RFP period ended on May 27, 2004 and all proposals were ready
for evaluation. After reviewing the proposals, Marin County Department of
Public Works staff selected Marinfo LLC as the contractor. Task 2 began on
May 27, 2004 and was completed on June 9, 2004. Task 2 is 100 percent
complete.
Task 3: Secure Contract with Web Site Contractor.
Marin County Department of Public Works staff signed and submitted a CIWMB
Reliable Contractor Declaration Form and executed a contract with the
contractor. Staff drafted a contract, had the contract approved by county
council, and was signed by both parties. Task 3 began on June 9, 2004 and
was completed on August 3, 2004. Task 3 is 100 percent complete.
Task 4.1: Develop Web Site.
Once the contract was secured, Marin County Department of Public Works staff
met with the contractors to discuss details of the Web site. Preliminary Web
site plans have been tested and adjusted and the final version of MarinMax
is now operational. Task 4.1 began on August 8, 2004 and the major portion
of this task was completed on
November 8, 2004. However, as staff fine tune the Web site, periodic work
continued until April 30, 2005. Task 4.1 is 100 percent complete.
Task 4.2: Test MarinMax Web site.
Staff and Contractor are to test and refine to ensure site can be maintained
in-house and to run sample listings and exchanges. Department of Public
Works staff has given input as to what they would like the site to look like
and how they would like it to operate. Staff has reviewed all pages of the
Web site while it was in construction and requested changes when necessary.
Task 4.2 began on July 22, 2004 and was completed on November 15, 2004. Task
4.2 is 100 percent complete.
Task 4.3: MarinMax Maintenance and Response to Inquiries.
Staff has responded to questions, comments, and requests made by site users.
Staff has worked with the Web site contractor to fix problems and improve
the site. Task 4.3 began on December 31, 2004 and was completed on April 30,
2005. Task 4.3 is 100 percent complete.
Task 5: First Progress Report.
Prepare and submit to CIWMB MarinMax's first progress report. Task 5 is 100
percent complete.
Task 6: Second Progress Report.
Prepare and submit to CIWMB MarinMax's second progress report. Task 6 is 100
percent complete.
Task 7.1: MarinMax Database.
Database has been set up within the County of Marin's AB939 database.
Alterations may be made to the system. Task 7.1 began on January 13, 2005
and was completed on April 30, 2005. Task 7.1 is 100 percent complete.
Task 7.2: Data Entry and Evaluation Report.
Staff input MarinMax site data in database created in Task 7.1 and
run evaluation reports detailing types of exchanges, average time for
exchanges, pounds exchanged, and material type and categories exchanged.
Task 7.2 began on January 13, 2005 and was completed on April 30, 2005. Task
7.2 is 100 percent complete.
Task 8.1: MarinMax Brochures.
Staff are to design and develop brochures and advertisements for the
MarinMax Web site. A version of the brochure has been created and an
advertisement is being developed. New versions of the ads are still being
created for their monthly advertising. Task 8.1 began on September 28, 2004
and was completed on March 17, 2005. Task 8.1 is 100 percent complete.
Task 8.2: Printing of Brochures.
Brochures are to be printed by the County's Printing Services. Task 8.2
began on March 1, 2005 and was completed on April 26, 2005. Task 8.2 is 100 percent complete.
Task 9.1: Advertising Campaign.
Staff has released a series of advertisements through the Marin
Independent Journal. There were ten ads that ran from December 24, 2004
through January 25, 2005. Task 9.1 began on December 24, 2004 and is 100
percent complete.
Task 9.2: MarinMax Press Releases.
Staff submitted the press release to the Marin Independent Journal,
as well as numerous other sources. Task 9.2 began on September 20, 2004,
continued for the term of the grant, and is
100 percent complete.
Task 9.3: Monthly Advertisements.
Staff has released a series of advertisements through the Marin Independent Journal.
Staff ran two ads per month for February and March 2005, and six ads for the
month of April 2005. Task 9.3 began on February 15, 2005 and is 100
percent complete.
Task 10: Third Progress Report.
Prepare and submit to CIWMB MarinMax's third progress report. Task 10 was
completed on November 23, 2004 and is 100 percent complete.
Task 11.1: Progress Report (Local Government)
Staff will present to the Marin Hazardous and Solid Waste Joint Powers
Authority on the progress and status of MarinMax. Task 11.1 began in
February 2005 and is 100 percent complete.
Task 11.2: Board of Supervisors Presentation.
Staff reported to the Marin Board of Supervisors on MarinMax's
progress. Task 11.2 was held on December 7, 2004 and is 100 percent complete.
Task 11.3: Marin Hazardous and Solid Waste Joint Powers Authority
Presentation.
Staff reported to the Marin Hazardous and Solid Waste Joint Powers
Authority on MarinMax's progress. Task 11.3 was held on November 15, 2004
and is 100 percent complete.
Task 12: Presentation to the Marin Builders Association and Chamber of
Commerce.
Staff made a presentation to the Marin Builders Association at their March
2005 meeting. The San Rafael Chamber of Commerce declined staff's request to
present MarinMax, but allowed staff to distribute MarinMax brochures at
their April 2005 meeting. Task 12 began on January 17, 2005 and is 100
percent complete.
Task 13.1: Local Construction Industry Newsletters (Advertising).
Staff has contacted the Marin Builders Association and all of the Chambers
of Commerce in Marin County. Each of these entities was asked to advertise
or publish an article for MarinMax. Task 13.1 began on January 24, 2005 and
is 100 percent complete.
Task 13.2: Local Construction Industry Newsletters (Articles).
Staff has sent press releases and articles to the Marin Builders
Association, the Sausalito Chamber of Commerce, the San Rafael Chamber of
Commerce, and the Tiburon Chamber of Commerce. Task 13.2 began on February
8, 2005 and is 100 percent complete.
Task 14.1: MarinMax Displays.
CIWMB staff approved Marin's request to remove Task 14.1 from the grant's
work plan and utilize the funds associated with this task in Task 9.3.
Task 14.2: MarinMax Displays Construction.
CIWMB staff approved Marin's request to remove Task 14.2 from the grant's
work plan and utilize the funds associated with this task in Task 9.3.
Task 14.3: Distribute MarinMax Displays.
Staff distribute MarinMax displays to Marin's disposal facilities, Marin
Conservation Corps, Marin Home Show, Marin's Environmental Classroom, and
recycling centers. Task 14.3 began on April 7, 2005 and is 100 percent
complete.
Task 15: Phone book Listing.
Staff are to update 2005 phone book listing to include the MarinMax Web
site. Task 15 was completed on December 8, 2004 and is 100 percent complete.
Task 16: Environmental Classroom Presentations.
Staff conducted presentations on the benefits of reuse to elementary school students
visiting Marin's Environmental Classroom at the Marin Resource Recovery
Center. Presentations were held on April 21 and 22, 2005 for Earth Day. Task
16 is 100 percent complete.
Task 17: Press Release on MarinMax Progress.
On a monthly basis, staff sent local newspapers press releases on MarinMax
and its progress. Task 17 began on January 13, 2005 and is 100
percent complete.
Task 18: Fourth Progress Report.
Prepare and submit to CIWMB MarinMax's fourth progress report. Task 18
started on February 15, 2005 and is 100 percent complete.
Task 19: Final Grant Report.
Prepare and submit to CIWMB MarinMax's Final Grant Report. Task 19 was completed on May 12, 2005
and is 100 percent complete.
Task 20: Data Results.
Staff are to identify and analyze results of collected MarinMax data. Task
20 began on January 11, 2005 and is 100 percent complete.
Task 21: Payment Request and Necessary Verifying Documentation.
Staff will submit payment requests with the progress reports submitted to
the CIWMB and submit any necessary verifying documentation to the CIWMB on
an as needed basis. Task 21 began on May 25, 2004 and will continue
throughout the grant term. Task 21 is 100 percent complete.
*Permission was obtained from grant recipient to publish project profile.
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