Project Description
Marin County used their grant funds to create, advertise, and
maintain a local Web-based materials exchange program, MarinMax, which diverts a significant amount of reusable material from disposal. MarinMax focuses on connecting those with surplus building materials, electronics,
and other durable goods with those who can utilize these materials. MarinMax
is hosted on Marin County's Hazardous and Solid Waste Regional Agency
Web site,
Marinrecycles.org. Additionally, Public Works staff conducted a
sizable community outreach program to solicit listings from building
associations, nonprofits, schools, and businesses in the County.
The commencement of the MarinMax Grant Program was delayed two months,
following the January 5, 2004 start work notice, due to staff turnover and
recruitment of a new Recycling and Resource Specialist. Staff has revised
the MarinMax work schedule to accommodate this delay and is scheduled to
complete the project within the Grant's timeframe. The progress of work
completed and the revised start-dates for each of the Project's 21 tasks are
described below.
The steps required to accomplish their project are as follows:
Task 1.1: Prepare RFP for Software Development.
Similar to CalMAX, MarinMax will assist businesses and the general public
find markets for their unwanted materials. Like other material exchange Web
sties, the site will include a section for materials wanted and a section
for materials available. The Web-based MarinMax will be designed to provide
access via the internet by Web browser and e-mail tools, using standard
software for database management and dynamic Web page creation.
Marin Public Works (PW) staff first met with County of Marin Information
Technology (IT) staff on March 8, 2004 to receive their expertise in
drafting the Request for Proposal (RFP) for MarinMax. PW staff held a second
meeting with IT staff on April 12, 2004 to review comments of the final
draft RFP before its release. Task 1.1 began on March 1, 2004 and ended on
April 30, 2004. Task 1.1 is 100 percent complete.
Task 1.2: Release RFP
Staff released the RFP on May 3, 2004. All responses to the MarinMax RFP
must be received by the end of the work day on May 27, 2004. Task 1.2 at the
time of this progress report’s preparation is 88 percent complete.
Task 2: Accept Bids and Select Contractor.
The MarinMax RFP period does not close until May 27, 2004. However, staff
have received some proposals early and have begun the preliminary screening
and ranking of submitted proposals. Task 2 is scheduled to be completed by
June 9, 2004 and is ten percent complete.
Task 3: Secure Contract with Web Site Contractor.
Once a proposal is selected, staff will sign and submit a CIWMB Reliable
Contractor Declaration Form and execute a contract with the contractor. Task
3 is scheduled to begin on June 9, 2004.
Task 4.1: Develop Web Site.
Contractor to develop MarinMax Web site. Task 4.1 is scheduled to begin on
June 30, 2004.
Task 4.2: Test MarinMax Web site.
Staff and Contractor are to test and refine to ensure site can be maintained
in-house and to run sample listings and exchanges. Task 4.2 is scheduled to
begin on July 12, 2004.
Task 4.3: MarinMax Maintenance and Response to Inquiries.
Staff is to perform MarinMax site maintenance and respond to inquiries from
those using the site. Task 4.3 is scheduled to begin on August 30, 2004.
Task 5: First Progress Report.
Prepare and submit to CIWMB MarinMax's first progress report. Task 5 is 100
percent complete.
Task 6: Second Progress Report.
Prepare and submit to CIWMB MarinMax's second progress report. Task 6 is
scheduled to be completed on August 27, 2004.
Task 7.1: MarinMax Database.
Staff are to develop exchange monitoring database to track materials
exchanged on MarinMax. Task 7.1 is scheduled to begin on July 12, 2004.
Task 7.2: Data Entry and Evaluation Report.
Staff are to input MarinMax site data in database created in Task 7.1 and
run evaluation reports. Task 7.2 is scheduled to begin on July 12,
2004.
Task 8.1: MarinMax Brochures.
Staff are to design and develop brochures and advertisements for the
MarinMax Web site. Task 8.1 is scheduled to begin on September 30, 2004.
Task 8.2: Printing of Brochures.
Brochures are to be printed by the County's Printing Services. Task 8.2 is
scheduled to begin on October 15, 2004.
Task 9.1: Advertising Campaign.
Staff are to implement a MarinMax advertising campaign with paid newspaper
advertising. Task 9.1 is scheduled to begin on October 15, 2004.
Task 9.2: MarinMax Press Releases.
Staff are to develop and submit press releases to newspapers and local TV
stations. Task 9.2 is scheduled to begin on November 30, 2004.
Task 9.3: Monthly Advertisements.
Staff are to run monthly newspaper advertisements. Task 9.3 is scheduled to
begin on November 30, 2004.
Task 10: Third Progress Report.
Prepare and submit to CIWMB MarinMax's third progress report. Task 10 is
scheduled to be completed on November 23, 2005.
Task 11.1: Progress Report (Local Government)
Staff are to prepare a MainMax progress report and distribute it to all of
Marin’s incorporated cities and towns, special districts, and County. Task
11.1 is scheduled to begin on November 30, 2004.
Task 11.2: Board of Supervisors Presentation.
Staff are to report to the Marin Board of Supervisors on MarinMax's
progress. Task 11.2 is scheduled to be held on November 16, 2004.
Task 11.3: Marin Hazardous and Solid Waste Joint Powers Authority
Presentation.
Staff are to report to the Marin Hazardous and Solid Waste Joint Powers
Authority on MarinMax's progress. Task 11.3 is scheduled to be held on
November 15, 2004.
Task 12: Presentation to the Marin Builders Association and Chamber of
Commerce.
Staff are to report to the Presentations to the Marin Builders Association
and Chamber of Commerce on MarinMax and its progress. Task 12 is scheduled
to begin on November 16, 2004.
Task 13.1: Local Construction Industry Newsletters (Advertising).
Staff are to solicit advertising in Marin Builder Association and Marin
Chamber of Commerce newsletters. Task 13.1 is scheduled to begin on November
1, 2004.
Task 13.2: Local Construction Industry Newsletters (Articles).
Staff are to write articles for Marin Builder Association and Marin Chamber
of Commerce newsletters to promote the MarinMax Web site. Task 13.2 is
scheduled to begin on October 18, 2004.
Task 14.1: MarinMax Displays.
Staff are to design displays that promote the benefits of reuse and
information on MarinMax for Marin's two disposal facilities and building
supply centers. Task 14.1 is scheduled to begin on November 16, 2004.
Task 14.2: MarinMax Displays Construction.
Staff are to have the MarinMax displays built by graphic artist contractor.
Task 14.2 is scheduled to begin on November 16, 2004.
Task 14.3: Distribute MarinMax Displays.
Staff are to distribute MarinMax displays to Marin's disposal facilities and
participating building centers. Task 14.3 is scheduled to begin on November
29, 2004.
Task 15: Phone book Listing.
Staff are to update 2005 phone book listing to include the MarinMax Web
site. Task 15 is scheduled to begin on November 22, 2004.
Task 16: Environmental Classroom Presentations.
Staff are to conduct presentations on the benefits of reuse to students
visiting Marin’s Environmental Classroom at the Marin Resource Recovery
Center. Task 16 is scheduled to begin on November 22, 2004.
Task 17: Press Release on MarinMax Progress.
Staff are to issue press releases promoting MarinMax and highlighting its
progress. Task 17 is scheduled to begin on December 12, 2004.
Task 18: Fourth Progress Report.
Prepare and submit to CIWMB MarinMax's fourth progress report. Task 18 is
scheduled to be completed on February 23, 2005.
Task 19: Final Grant Report.
Prepare and submit to CIWMB MarinMax's Final Grant Report. Task 19 is
scheduled to be completed on March 30, 2005.
Task 20: Data Results.
Staff are to identify and analyze results of collected MarinMax data. Task
20 is scheduled to begin on September 30, 2004.
Task 21: Payment Request and Necessary Verifying Documentation.
Staff will submit payment requests with the progress reports submitted to
the CIWMB and submit any necessary verifying documentation to the CIWMB on
an as needed basis. Task 21 began on May 25, 2004 and will continue
throughout the grant term. Task 21 is five percent complete.
Next Reporting Period
Within the next reporting period, Marin Public Works staff anticipates to
accomplish the following tasks:
Task 2: Accept Bid Proposals and Select Contractor.
Following the May 27, 2004 close of the Request for Proposal period, Marin
staff will review all submitted proposal and select a proposal/contract that
best fits the needs of the MarinMax program.
Task 3: Secure Contract with Contractor.
Once a suitable MarinMax proposal has been selected, Marin staff will secure
a contract with the contractor for the development of the MarinMax Web site.
Additionally, Marin staff will submit the Reliable Contractor Declaration
Form to the CIWMB staff prior to proceeding with the Web site's
development.
Task 4: Develop Web site.
Once the MarinMax Web site contract has been secured, the contractor will
develop a local Web-based materials exchange program. The MarinMax materials
exchange Web site will focus on connecting those with surplus building
materials, electronics, and other durable goods with those who can utilize
these materials.
Task 4.2: Test and Refine.
Throughout the development of the MarinMax Web site, Marin staff will work
with the contractor to test and refine the Web site. Marin staff will run
the planned Web site through different user scenarios to work out potential
bugs prior to taking the site live.
*Permission was obtained from grant recipient to publish project profile.
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