Reuse Assistance Grant Progress Report

Sonoma County Reuse Assistance Grant Project 
(Part 3: March 1, 2003 to September 1, 2003)

Project Description

In partnership with Garbage Reincarnation, Inc., created an educational reuse showcase and related lecture/workshop series to complement the reuse building at the Central Landfill location. This project included: (a) organizing donated materials and volunteers to build a rustic facade for the reuse building, (b) organizing paid labor and volunteers to construct and staff a 20'x30' "Reuse Education Center" within the new reuse building, (c) using reused materials including re-milled lumber in all aspects of construction, (d) acquiring from local scrap art artists samples of creative projects using discarded materials, and (e) conducting lecture/workshops on employing used building materials in construction.

The steps required to accomplish their project are as follows:

Special note: Due to construction delays and related permit issues, the Reuse/Recycling Center at Central Landfill was not available for occupancy until December 2002. This affected the schedule of this grant as no construction or activity could occur at Central Landfill's Reuse Building until an occupancy permit had been issued.

Task 1: Order Flooring, Wainscoting, Table, and Chair for the Reuse Education Center. (March 2002)

Reimbursable Services:
The Reuse Education Center is a 20'x30' area constructed within the reuse warehouse at Central Landfill. One of the goals of the education center is to showcase the practical application of reclaimed lumber. Hence, the flooring, wainscoting, wainscoting trim, and table will be made from such material. Beyond Waste, a local company specializing in the deconstruction of buildings and reclaiming of building materials, has been contracted to provide remilling services for salvaged dimensional lumber. To add value to the salvaged materials, Beyond Waste also manufacturers and sells tables. There are no other companies in Sonoma County that provide such a service. The quantity or material ordered from Beyond Waste follows:

Flooring: 800 sq. ft. for a 20'x30' area (Remilled from douglas fir girders 1" thick x various lengths).
Wainscoting: 750 sq. ft. to cover three walls of the center.
Trim: 200 sq. ft.
Table: 2' wide x 6' long intended to be used by the Reuse Education Center attendant (Garbage Reincarnation staff).  

Materials were ordered with Beyond Waste on July 20, 2002. Material expenditures totaled $6,515 reimbursable through this grant. To coordinate the purchase of material, project coordinator Pavitra Crimmel charged $100 in staff time reimbursable through this grant.

Matching Services:
There are no matching funds attached to Task 1.

Task 1 is 100 percent complete.

Task 2: Organize Material Donations for Two 20'x20' Facades. (March to April 2002)

Reimbursable Services:
There are no reimbursable funds attached to Task 2.

Matching Services:
In order to demonstrate the practical application of reused lumber, the exterior facade of the reuse center will be clad with remilled dimensional lumber. This comprises two panels 20' wide x 20' high. As outlined in this grant, Beyond Waste has generously agreed to donate 800 square feet of remilled douglas fir to accomplish this goal. Material donations have an estimated value of $2,000. The material, mostly collected from deconstruction projects in the Bay Area, is currently being stored at the Beyond Waste warehouse.

Task 2 is 100 percent complete.

Task 3: Recruit a Local Artist to Make a Reuse Education Center Sign to be Applied to the Exterior of the Building. (September 2002 to January 2003)

Reimbursable Services: 
The Reuse Education Center sign has now been made and attached to the exterior wall of the Reuse Education Center. The local artist worked with young people from the teen center using various materials gathered from Recycletown. Ms. Crimmel has invoiced for four hours time ($200) to recruit and direct activities of artist and the teen center.

Matching Services:
The artist has donated more than 20 hours of his time to this project.

This task is 100 percent complete.

Task 4: Schedule and Coordinate Volunteers for Facade Construction. (October 2002 to January 2003)

Reimbursable Services: 
Volunteers have been recruited but more need to be scheduled in order to complete this task. Ms. Crimmel has invoiced for 15 hours ($750) to recruit and schedule volunteers for this task.

This task is 75 percent complete. It is now anticipated that this project will be completed by the middle of October 2003.

Matching Services:
There are no matching funds attached to Task 4.

Task 5: Construction of Facade. (October 2002 to January 2003)

Reimbursable Services:
The construction of the facade has begun, but has not been finished, as the project has proved more complex than at first anticipated, due to the highly creative nature of the project. Now that a dedicated team of staff and volunteers have been recruited, the project is moving well.

The following invoices have been submitted for time spent on this project: Ms. Crimmel (Coordinator): $1,000; Supervisor: $2,000; Assistant: $1,200.

Matching Services:
Volunteers have donated about 40 hours to this task.

This task is 50 percent complete and is anticipated to be completed by the end of October 2003.

Task 6: Construct Reuse Education Center. (October 2002 to January 2003)

Reimbursable Services: 
The Reuse Education Center has been built. The following invoices for work related costs are as follows: Supervisor: $2000; Assistant Supervisor: $600; Supplies: $320

This task began in January 2003 and is 100 percent complete.

Matching Services:
The volunteers have donated a total of 80 hours. This task is 100 percent complete.

Task 7: Design and Construct "Construction to Finished Products" Display as Part of the Reuse Education Center. (January to March 2003)

Reimbursable Services:
The "Construction to Finished Products" display is intended to showcase the process of creating finished products from materials from deconstruction projects. This will be accomplished with photos and a description of the process.

The following invoices have been billed for this task: Ms. Crimmel previously billed $500 for initial design; Ms. Crimmel has now billed $1,500; Supervisor has billed $500; Assistant has billed $300. Supplies have been billed for $227.66 (laminating: $77.66; wood: $150).

Matching Services:
Volunteers have donated 40 hours for this task for design and for assembling the finished piece.

This task is 100 percent complete.

Task 8: Design and Construct Junk Art Display as Part of the Reuse Education Center. (January to March 2003)

Reimbursable Services:
The junk art display is intended to showcase the work of local artists. A shelf system will be built to organize works of art.

The following has been billed for this task: Coordinator: $250; Supervisor: $500; Assistant: $300; Supplies: $200.

Matching Services:
Volunteers donated 40 hours and donated artwork valued at over $1,000 for this task.

This task is 100 percent complete.

Task 9: Design and Construct Brochure Holder as Part of the Reuse Education Center. (January to March 2003)

Reimbursable Services:
The brochure holder is intended to hold Agency publications such as the Recycling Guide and business materials, fliers, as well as resources related to the lecture series.

The following invoices have been submitted for this task: Coordinator: $250; Supplies: $150.

Matching Services:
Volunteers donated 20 hours time for this task.

This task is 100 percent complete.

Task 10: Design and Construct Bottle Wall as Part of the Reuse Education Center. (January to March 2 003)

Reimbursable Services:
The bottle wall will define the Reuse Education Center from the rest of the reuse building. As a bottle wall was included in the Public Works Administration Building, Garbage Reincarnation staff has discussed construction methodology with Public Works engineering staff.

The following invoices were previously submitted: Ms. Crimmel (Coordinator): $250; Supervisor: $500; Assistant: $300. Ms. Crimmel has now billed $250; Supervisor: $500; Assistant: $300.

Matching Services:
Another 80 hours of volunteer time has been given to this task.

This task is 100 percent complete.

Task 11: Design and Construct Pillar Entrance to Reuse Education Center. (January to March 2003)

Reimbursable Services:
The pillar entrance is intended to be a junk art expression that creates the entrance to the Reuse Education Center within the reuse building. The materials for the pillars have been bought and have been billed at $500. Two hours ($100) has been billed by Ms. Crimmel for two artists.

Ms. Crimmel has billed three hours this time for coordinating this task ($150).

Matching Services:
Artists donated 40 hours to this task constructing and decorating the entrance.

This task is 100 percent complete.

Task 12: Publicize the Reuse Education Center. (March/June 2002)

Reimbursable Services:
There are no reimbursable funds attached to Task 12.

Matching Services:
Quarterly, Garbage Reincarnation prints and mails 7,000 "Recycle Rag" newsletters. The cost for printing the newsletter is $459 and the cost for mailing is $800. The last issue of "Recycle Rag" shared the intention to schedule the lecture series. So far three newsletters have been mailed during the grant cycle. The next newsletter will give more details about the lecture series.

This task is 75 percent complete.

Task 13: Staff Education Center. (July 2002 to ongoing)

Reimbursable Services:
There are no reimbursable funds attached to Task 13.

Matching Services:
Matching services are provided by Garbage Reincarnation staff orienting the public to the Reuse Education Center. This task began in April 2003 and continues.

Task 14(a): Hold Annual Scrapture Contest and Education Reuse Center Kick-Off. (June 2002)

Reimbursable Services:
There are no reimbursable funds attached to Task 14(a).

Matching Services:
Garbage Reincarnation's annual Scrapture "junk art" contest was held on June 29, 2002 in La Plaza Park in Cotati. Over 2,000 people attended the event, which took place in tandem with the City of Cotati's "Kids Day Parade." Historically, art for the event is solicited from Professional, Amateur, Children, and Family categories. This year, in order to recruit chairs intended to be used for Reuse Education Center lectures, a new "chair" category was added. The outcome was that two artists generously donated art chair creations. Once chair is made from an antique wrought iron bedframe; the seat is made from scrap dimensional lumber. The other chair is made from a traffic stop sigh, neon sign, old chair, and dolly. Normally, these chairs retail for $200 each. Until the Reuse Education Center opens, Beyond Waste will warehouse the artwork. Overall, Garbage Reincarnation staff contributed 100 hours of time to coordinate the Scrapture event. To reward the artists for participating, Garbage Reincarnation donated prizes worth $800. This task is 100 percent complete.

Task 14(b): Hold Grand Opening for Reuse Education Center. (June 2002 to March 2003)

Reimbursable Services:
There are no reimbursable funds attached to Task 14(b).

Matching Services:
Matching services will be provided by Garbage Reincarnation staff to provide refreshments and coordinate staff for the Reuse Education Center's opening event. The Grand Opening was held for Earth Day 2003 and is 100 percent complete.

Task 15: Convene Volunteer Committee to Develop Lecture/Workshop Series. (February to May 2003)

Reimbursable Services:
A committee of volunteers has been selected. Meetings will convene during the month of September 2003. This task is 50 percent complete and is anticipated to be completed by the end of September 2003.

Matching Services:
There are no matching funds attached to Task 15.

Task 16: Plan Format, Invite Presenters. (March to May 2003)

Reimbursable Services:
Activities related to developing a lecture/workshop series will take place as the volunteer committee meets. This task is anticipated to start during September 2003.

Matching Services:
There are no matching funds attached to Task 16.

Task 17: Create Lecture Series Schedule. (March to May 2003)

Reimbursable Services:
Activities related to developing a lecture/workshop series will take place during the months of September and October 2003. This task is anticipated to start in September 2003.

Matching Services:
There are no matching funds attached to Task 17.

Task 18: Publicize Lecture/Workshop Series. (March to May 2003)

Reimbursable Services:
Activities related to publicizing the lecture/workshop series will take place once the schedule has been set. This task is anticipated to start mid October 2003..

Matching Services:
There are no matching funds attached to Task 18.

Task 19: Conduct Lecture/Workshop Series. (October 2002 to May 2003)

Reimbursable Services:
It is now anticipated that the lecture series will be conducted during the winter 2003-2004, as people, particularly contractors, aren't so busy during the winter. This task is anticipated to start November 2003 and to be completed by February 2004.

Matching Services:
There are no matching funds attached to Task 19.

Task 20: Collect Evaluation Data. (June 2002 to March 2004)

Reimbursable Services:
No progress has been made on this aspect of the grant. This task is anticipated to start April 2003 and be completed by March 2004.

Matching Services:
There are no matching funds attached to Task 20.

Task 21: Compile Final Report for CIWMB. (March 2004)

Reimbursable Services:
No progress has been made on this aspect of the grant. This task is anticipated to be complete by March 2004.

Matching Services:
There are no matching funds attached to Task 21.

Task 22: Submit Final Report to CIWMB. (March 2004)

Reimbursable Services:
No progress has been made on this aspect of the grant. This task is anticipated to be complete by March 2004.

Matching Services:
There are no matching funds attached to Task 22.

*Permission was obtained from grant recipient to publish project profile.

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Last updated: June 25, 2008