Project Description
In cooperation with Solano-Napa Builders' Exchange (SNBE), reformed, expanded, and
promoted NapaMax (its local materials exchange program)
to improve the program's effectiveness. Developed and
supported a new, Web-based system (www.napamax.org) with extensive outreach and
technical assistance to solicit listings from the entire Solano-Napa region.
The steps required to accomplish their project are as follows:
Task 1: Report to City Council, Obtain Fund Allocation. (3/1/02 to
3/8/02)
The City Waste Reduction/Recycling Coordinator (WRRC) prepared the required
reports in late February of 2002. The City Council approved allocation of the
requested funds in March 2002. This task is 100 percent complete.
Task 2: Prepare RFP for Software Development, Site Maintenance. (3/1/02
to 3/22/02)
City Recycling Division staff, in cooperation with the City Information
Technology (IT) Division staff and Web design consultants, conducted an informal
"concept review and comment period" during which it received input
from several consultant teams specializing in Web site design. Staff found this
step invaluable toward developing a formal scope of work, but, recognized that
the work required far more staff time than anticipated, especially the
Information time. City staff drafted and revised the RFP from April 2002 through
early June 2002. The Recycling Division staff then completed and released the
RFP on June 17, 2002. This task is 100 percent complete.
Task 3: Accept and Review Bids, Select Contractor . (4/19/02 to
5/1/02)
Four qualified Web design consulting firms submitted proposals for the Web
site development work by the submittal deadline of June 24, 2002. The City will
make copies of the proposals available to the CIWMB staff upon request. City staff reviewed the proposals and selected a preferred contractor on
Thursday, June 27, 2002. It selected the Napa-based Web site design firm,
Genacom, to develop the Web site. This task is 100 percent complete.
Task 4: Prepare Contract for Site Design Set-Up and Maintenance. (5/1/02
to 5/15/02)
The City WRRC, IT staff, and City Attorney's Office worked in cooperation
with the consultants to develop the final contract for Web site development. The
contract was signed on July 10, 2002. This task is 100 percent complete.
Task 5: Develop, Create, and Test Web Site. (6/15/02 to 3/1/04)
The consultant team has developed four versions of the Web site to date with
format that accommodates an in-depth monitoring system. They plan to refine the
site with respect to linkages, then subject it to a battery of tests using
sample listings. The project date of completion of this task is September 13,
2002. This task is 75 percent complete.
Task 6: Host and Maintain Web Site. (6/15/02 to 3/1/04)
Members of the City IT Division staff analyzed the project to determine the
best approach to eventual management of the new Web site. After reviewing bids
and selecting a contractor for Web site design, the City determined that it
could host and maintain the site in-house at less than the budgeted amount of
funds. The WRRC determined that the budgeted amount for this task exceeded the
need by $6,260.00. After discussing the issue with the CIWMB grant
administrator, he prepared a budget revision to reflect a reallocation of the
excess funds for the Web site design work described in Task 1. The City IT Division staff will begin Web site hosting and management work
after the Genacom consultant team has prepared and completed testing of the
final site design. The City IT staff will start work on this task on October 1,
2002.
Tasks 7-9: Tasks of Preparing Listings, Monitoring Use of Site. (6/02 to
3/04)
The minor delays in preliminary steps will lead to similar delays in these
three tasks. The agents responsible for each of these tasks will undertake them
routinely between September of 2002 and March of 2004.
Task 10: Develop Design and Layout of Flyers. (Quarterly 5/1/02 to 5/22/02
and 5/1/03 to 5/22/03)
The City WRRC intends to develop the initial design and layout of flyers
in-house with one revision planned for the second year. The first version will
be prepared in September and October of 2002; the second in July and August of
2003.
Tasks 11-15.2, 18-21: Tasks of Preparing, Scheduling, Buying
Advertisements. (Quarterly 5/02 to 3/04)
These tasks will be accomplished on a quarterly basis beginning in September
and October of 2002. The delays in preliminary steps of Web site design
necessitate similar delays in the introductory advertisements. The initial
quarter advertisements have not been produced, so, the funding available for
them ahs not been spent. The WRRC intends to double the advertisements in the
initial phase (1st quarter) using this unspent funding.
Tasks 16 and 17: Ad and Public Service Announcement Development. (5/02 to
3/04)
These tasks will be accomplished in September and October of 2002, and
periodically thereafter as appropriate.
Tasks 22 and 23: Identify and Analyze Results, Prepare Reports, and Payment
Requests. (9/02 to 3/04)
These tasks will be accomplished according to the grant program requirements
with the initial assessment and report prepared in August of 2002. A consultant
(Dave Briggs Consulting) has been retained to help complete tasks #8, 22, 23,
and 24.
Task 24: Prepare Final Report, Present to CIWMB. (4/04)
This task will be accomplished according to the grant program requirements
with the documents prepared in March of 2004.
Anticipated Accomplishments Over the Next Reporting Period
The City WRRC fully intends to accomplish all tasks according to the detail
provided above. The City's main objectives for this project over the next six
months are:
- Prepare and distribute initial advertising.
- Launch new site.
- Begin Web site hosting and monitoring.
*Permission was obtained from grant recipient to publish project profile.
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