Reuse Assistance Grant Progress Report

Questions and Answers: Fiscal Year 2000/2001 Offering

This grant offering is now closed.

Please note that only the questions and answers listed below apply to this grant offering.

Amount of Funds Available

Q. Is the maximum award per applicant $50,000.00 total, or $50,000.00 for each of the two years of the grant (total of $100,000.00 in grant monies)?

A. The maximum award of grant monies is $50,000.00 for the entire term of the grant (two years). The applicant is required to provide matching funds equal to or greater than the amount requested.

Applications 

Q. I have a question regarding the provision in the application that "only one application may be submitted by a public agency." What would happen if two different departments from the same local public agency both submitted an application for a Reuse Assistance Grant, without realizing that the other department had submitted an application?

A. Should this situation occur, it would be up to the two departments to decide between themselves as to which application should go forward. If one application is not withdrawn, then the Board would be forced to disqualify both applications. 

Q. Will only one "entity" be chosen from each geographic/government jurisdiction or should only one grant be written for a single jurisdiction?

A. Only one (1) application may be submitted by a local public agency. If an agency decides to apply as part of a regional group, they may not also submit an individual application. 

Q. Does the application for a Reuse Assistance Grant have to come from a Waste System Division or can it come from another county department?  

A. The application does not have to come from a Waste System Division; it can come from another county department (or city, whether general law or chartered, city and county, town, school district, community college, municipal corporation, district, political subdivision, or any board, commission or agency thereof, or other local public agency, as defined by Government Code § 54951). This information can be found on page 3 of the application.

Q. Is there an advantage to submitting a regional application from a number of cities and a County instead of an application from just a County?

A. The Board is looking to fund projects that best fulfill the purpose of the grant as discussed in the Application and the Evaluation Criteria. Such projects may be individual or regional. Extra points are not given specifically for regional applications versus individual ones.

Eligible/Ineligible Applicants

A. No, California Department of Corrections or state prisons are not considered local public agencies.

A. Yes, California nonprofits and commercial businesses are eligible for the Reuse Assistance Grants, provided they partner with a local public agency. The local public agency must be the applicant for the Reuse Assistance Grant.

A. If the individual is the sole proprietor of a licensed business, not simply an individual employee of a business, they most likely would qualify as an appropriate partner for a local public agency. However, it is up to the local public agency to exercise their discretion in determining whether an individual is an appropriate commercial business partner or not.

A. Because the United States Postal Service is not a local public agency, but a federal agency, they would not be eligible for a Reuse Assistance Grant. 

A. Yes, such an application would be considered eligible for a Reuse Assistance Grant; however, one entity must be designated as the lead entity responsible for grant administration and supervision of the grant. As this is a competitive grant, like a single project application, an umbrella application would be evaluated according to the criteria discussed in the application.

A. Receiving previous grant awards from the Board would not affect the applicant's eligibility. The applicant would just have to show how these grant funds would be used and if and how they would complement the previous grant award.

A. The University of California campus and California State University campus are unique entities, and may come within the definition of a "local public agency" as set forth in the application. It would be the responsibility of the University of California or California State University to provide legal justification for such a designation.

Q. Can you specify the genre of attorney you would prefer we consult when obtaining a legal based analysis that defines us (a University of California campus) as a "local public agency"?

A. The University of California has attorneys who can respond to this question. Entities that are not eligible for this grant cycle should consider other Board grants, which are discussed at CIWMB Web Site: www.ciwmb.ca.gov/Grants/

Q. Do you have any further detail regarding where I can find attorneys for the University that can vouch that we are a local public agency?

A. The applicant should go to the University administrative offices, explain their situation, and ask if they can be put in contact with the university attorney.

Q. What would a University (either a University of California or a California State University) have to provide to meet the qualifications for a "local public agency?"

A. The University would have to provide a legally-based analysis as to why they could be considered a "local public agency." The University would need to contact their attorneys for such an analysis, and the Waste Management Board would need a written response from the attorneys.

Q. Are individual public schools, within a larger district, eligible to apply for a Reuse Assistance Grant?

A. An individual school may apply for a Reuse Assistance Grant only by having its district submit the application on the school's behalf. The district would be the grantee but the funds would be used for the purposes set out in the application (i.e., the school's proposed project). The district could only submit one (1) application; however, if other schools in the district wanted to apply, it is possible that the schools could join together to make the proposed grant project a multi-school project.

Q. Would State Departments fall under the definition of a "local public agency?"

A. No, State Departments are not considered "local public agencies".

Q. If my company is a sole support organization and not as yet a nonprofit agency, are we eligible for a Reuse Assistance Grant?

A. Yes, nonprofit organizations and commercial businesses may partner with a local public agency to apply for a Reuse Assistance Grant.

Eligible/Ineligible Costs

A. Travel costs are limited to travel within California. As long as the travel costs are reasonable and can be directly tied to the implementation of the project, the travel costs would be considered eligible costs. Travel costs, like all other costs, must be line-itemed in the budget portion of the application. Expenses will be reimbursed according to the guidelines set forth in the State Administrative Manual Sections 0700-0741 and the current Department of Personnel Administration memorandum. For example: mileage expenses may not exceed $0.31 per mile; per diem may not exceed $84.00 plus tax per night for lodging; meal allowances may not exceed $6.00 for breakfast, $10.00 for lunch, and $18.00 for dinner and are only allowable for a trip of 24 hours or longer; transportation must be the most economical possible taking into consideration employee time and direct costs. Grantees must book trips far enough in advance to obtain the best rate possible and grantees must receive prior approval by the grant manager before any expenditures are made.

Q. If work for our project is performed before a decision is made on the grant, is it possible to still receive monies to reimburse the expenses incurred for the project?

A. Costs incurred prior to the grant are ineligible and would not be reimbursed.

Q. Our local public agency is planning on partnering with a nonprofit organization or commercial business for a Reuse Assistance Grant. Since the local public agency is responsible for administering the grant, can the cost of administering be included in the grant request, and be considered an eligible expense?

A. When contractors/subcontractors are used, the grantee may claim the staff costs associated with implementing and overseeing the grant. This would include time to review reports, work on the grant program, submit reports and payment requests, etc. The grantee might also have expenses incurred in implementation of the grant. The Reuse Assistance Grants would not pay for the costs of rent, utilities, supplies, etc. (unless they can be directly tied to the implementation of the project).

Q. Regarding the Ineligible Costs Section in the application for the Reuse Assistance Grants, can you tell me how I can obtain a copy of the local, state, and federal guidelines and regulations?

A. The Reuse Assistance Grants embrace a wide range of activities and locales. The Board does not have the resources to analyze each project to determine which, if any, local, state and federal guidelines and regulations apply. For that reason, it is part of the Grantee's responsibility to make this determination. However, all grantees are bound by the State Administration Manual, which is available through the Department of General Services' Web site at http://sam.dgs.ca.gov/TOC/default.htm.

Eligible/Ineligible Projects

A. Composting projects are not considered eligible projects for a Reuse Assistance Grant. The Reuse Assistance Grants are intended to foster projects that take a material in its current form and reuse it in that form without any significant processing that would alter its material structure. However, there are a variety of grants offered by the California Integrated Waste Management Board that may fund composting projects. These grant offerings can be found at www.ciwmb.ca.gov/Grants/.

Q. As part of a senior college project, I am planning on implementing a reuse program at an organization where I work. Would this be considered an eligible project for a Reuse Assistance Grant?

A. In order to determine eligibility, the questioner needs to answer the following basic eligibility questions: First, is the organization a nonprofit or a commercial business? Second, is the organization willing to commit to such a grant? Third, is there a local public agency willing to team with the organization and be responsible as the designated grantee to administer the grant and account for the grant funds? Fourth, does the project come within the purpose of the grant? If all of these questions can be answered with a "yes," then the application would be eligible and would be evaluated according to the competitive criteria.

A. Purchasing equipment that is critical for refurbishing and reusing non-hazardous materials in their current state (i.e., not broken down for recycling) could be considered an eligible expense. However, equipment that simply reduces the volume of waste through shredding and compaction would not be considered eligible under this grant, even if in the process water is reused.

A. Projects that proposes to reuse (not recycle) computers or collect reusable/repairable materials could be considered eligible grant projects. An example of an eligible project that focuses on reusing organic materials would be a food rescue (food bank) program. A grasscycling project would not be considered an eligible project.

A. The purchase or lease of a vehicle by a local public agency could be considered an eligible expense provided that the applicant can provide evidence that the vehicle is critical for the existence of the proposed reuse program and the vehicle will be used exclusively for the reuse program. It is up to the applicant to exercise discretion that the vehicle to be purchased or leased is the type of vehicle most appropriate for the function of the reuse program, and is in accordance to the State Funded Grant Procedures and Requirements and Terms and Conditions. The vehicle is to be used for the purposes of the grant even if the applicant is no longer receiving grant funds.

A. Buying books and videos for schools and libraries is an eligible project; however, the costs and materials would require pre-approval. As this is a competitive grant, all proposed projects will be scored on several criteria including "Need," which is worth 30 out of a possible 100 points. The definition of "Need" for this grant cycle includes "(t)he percentage increase of the applicant's commercial sector that will become aware of and utilize the concept of reuse as a result of the project. Consideration will also be given to applicants who want to target outreach to portions of the commercial sector that have the greatest potential for increasing waste diversion through reuse." Proposed projects that accomplish these goals will receive a higher "Need" score than those that do not. The Board cannot predetermine whether a particular proposed project will receive the points necessary to qualify for funding.

A. It is the intent of the Reuse Assistance Grants program to promote reuse to both the commercial and public sectors. While this cycle of grant funding does have a preference of strengthening reuse opportunities and activities within the business community, proposals that involve the public sector are not ineligible. However, all applications will be competitively evaluated within the framework of all General Review and Preference Criteria.

A. The main determining factor as to whether such a proposal would be eligible for a grant or not is if the applicant proposes to reuse the wood, or recycle the wood. The Reuse Assistance Grants can only cover reused materials, which are defined as materials that are used over again in their current form without any significant processing that would alter their material structure. If the project proposes to reuse the wood without any significant processing, it could be considered an eligible project.

A. No, eligible projects for a Reuse Assistance Grant must deal with reusing non-Household Hazardous Waste only. However, the Board is offering grants specifically for Household Hazardous Waste, with the application due on March 30, 2001. Visit www.ciwmb.ca.gov/HHW/Grants.htm for more information.

A. Reuse projects that deal with the management of hazardous materials are ineligible for this cycle of Reuse Assistance Grants.

A. It is the intent of the Reuse Assistance Grants program to promote reuse to both the commercial and residential sectors. While this cycle of grant funding does have a preference of strengthening reuse opportunities and activities within the business community, proposals that involve the residential sector are not ineligible. However, all applications will be competitively evaluated within the framework of all General Review and Preference Criteria.

A. No, only projects that deal with the reuse of materials would be eligible for a Reuse Assistance Grant.

A. Such a project may be considered an eligible project, since it proposes to reduce waste through the implementation of a system that practices reuse in its operation and would ultimately reduce the generation of solid waste via reuse. However, the primary purpose of this grant offering is to encourage the establishment of systems, infrastructure, programs and/or facilities that recover materials for reuse that are otherwise destined for disposal. All proposals will be competitively evaluated, with those aligned with the primary purpose of the grant viewed more favorably.

Examples of Reuse Programs

Q. Can you give me good examples of successful reuse programs? Would an electronics repair and reuse program be eligible for a Reuse Assistance Grant?

A. Examples of a variety of reuse programs can be found on the Reuse Web site at: www.ciwmb.ca.gov/reuse/Links/Default.htm. An electronics repair and reuse program could be eligible for a Reuse Assistance Grant.

Format of Application

Q. Who is the "Governing Body" of the grant?

A. The Board of Supervisors is the "Governing Body." The Board of Supervisors needs to issue a Resolution designating an individual and his/her title as the authorized person to sign on behalf of the applicant/Governing Body/potential grantee. The title of the individual authorized to execute the agreement, sign the payment requests, etc., would be the "Title of Official"; the individual's department or section applying for the grant would be the "Name of the Local Public Agency".

Q. Can the nonprofit or business staff act as the primary contact, the finance officer, and the program director, or does the local public agency have to use its staff for these roles?

A. The local public agency must assume the roles of the primary contact, finance officer, and program director.

Q. Would it be fine to submit an attachment of an Appendix that would show three to four other successful Habitat ReStores that are operational, even though on page 10 of the application it states, "Do not include attachments other than those requested"?

A. Attachments of information may be included in the application, provided they are relevant to the reuse project and assist in responding to the requirements of Criteria 1, 2, 4, or 6. Attachments that do not address these criteria will be disregarded.

Q. What are written and/or verbal reporting requirements during the grant term? Section IV (GRANT ADMINISTRATION) is silent about reporting requirements.

A. The Grantee is required to submit a progress report with each payment request, or every six months (November 1, 2001, May 1, 2002, November 1, 2002, and May 1, 2003), whichever comes first. If requested, the Grantee must make an oral presentation to the California Integrated Waste Management Board. This information can be found in the Procedures and Requirements document. (Page 6, Section IV of the application states that copies of the Terms & Conditions and Procedures & Requirements are available in draft form for review by the grant applicants.)

Q. What is the maximum number of pages allowed for the grant request?

A. There is no maximum number of pages allowed for the grant request; however, the applicant must follow the instructions listed on page 5-6 of the application for submitting the application. The application must be the appropriate length to provide the information requested, keeping in mind the importance of waste reduction.

Q. Can "Preference Criteria" items (Criteria #8 through #12) be covered under the "General Review Criteria" or should they be addressed separately under the title of '"Preference Criteria"?

A. "Preference Criteria" items may be discussed in the "General Review Criteria" (Criteria #1 through #7). 

Q. How many pages are expected for the PROPOSAL NARRATIVE and for the WORK STATEMENT?

A. There is no maximum number of pages allowed for the grant request; however, the applicant must follow the instructions listed on page 5-6 of the application for submitting the application. The application must be the appropriate length to provide the information requested, keeping in mind the importance of waste reduction.

Q. For the PROPOSAL NARRATIVE, is it fine to write the Proposal Narrative in the order of the General Review Criteria and Preference Criteria outline?

A. Yes, such a format would be acceptable.

Q. Do I need to use the pre-printed form for the Work Statement and Budget, or can I just submit my answers in the order of the General Review Criteria?

A. The Work Statement and Budget must be submitted using the pre-printed template included in the application.

Q. Do you know where I can get a list of Assembly & Senate Districts, since we will be affecting all of California, or can we just put down STATE OF CALIFORNIA?

A. If the whole state will indeed benefit, it would be fine to simply list "State of California". The following Web site provides links to the Legislature: www.ca.gov/state/portal/myca_homepage.jsp

Green Procurement Policy

Q. Why is it mandatory to have a green procurement policy modified/adopted in the last five years? We have had an active, working green procurement policy for the last ten years.

A. If there is a policy in place, the Green Procurement criterion doesn't "require" that it be modified within the last five years, but an applicant will receive a higher score if it has been. Applicants are encouraged to reevaluate their policy as this area has changed dramatically over the years. By reexamining their policy, the applicant may realize that they can incorporate a new aspect into their Green Procurement policy, thereby increasing their application's score. 

Q. Our local public agency has a green procurement policy that is older than five years. Would it be fine to submit the policy, along with a draft of a new policy? If so, where would I attach the documentation?

A. Yes, it would be fine to submit a draft of a new policy along with a policy that is older than five years. The documentation may be attached to the Green Procurement page of the application (Criterion 7), or at the end of the application, as long as it is identified to which Criterion the documentation belongs.

Matching Funds

A. Money already being earmarked for the nonprofit would be considered matching funds as long as the work/funds are incurred during the grant term and are eligible expenses. Additional monies would not need to be contributed.

A. Staff costs may be used but other "in-kind" contributions are not allowable.

A. Yes, such funds can be used as matching funds to apply towards eligible project costs. Matching funds may not come from other Board grants, loans, or contracts. Matching funds may come from donations from the public, fundraisers, etc.

A. Money already being earmarked for the nonprofit would be considered matching funds as long as the work/funds are incurred during the grant term and are eligible expenses. Additional monies would not need to be contributed.

A. The nonprofit's payment on the lease on the building where the ReStore will be located is ineligible for the matching fund requirement, as the application states on page 4 that overhead and indirect costs are ineligible costs.

A. The city's staff time to administer the grant may be eligible for the matching fund requirement. Documentation showing the salaries is required in such a case.

A. A computer for inventory and other purposes may be eligible for the matching fund requirement, provided that the applicant can provide evidence that the computer is critical for the existence of the proposed reuse program and the computer will be used exclusively for the reuse program. It is up to the applicant to exercise discretion that the computer to be purchased is the type of computer most appropriate for the function of the reuse program, and is in accordance to the State Funded Grant Procedures and Requirements and Terms and Conditions. The computer is to be used for the purposes of the grant even if the applicant is no longer receiving grant funds.

A. The creation of a Web site, advertising, and other public outreach efforts conducted by the nonprofit, the City's Environmental Council, and the City for the sole purpose of the grant project may be eligible for the matching fund requirement.

A. Staff costs may be used but other "in-kind" contributions are not allowable as part of matching funds. The labor value of volunteers may be used as part of the matching funds; the value of the volunteers' labor should be comparable to the salaries of the staff in similar positions. Supporting documentation showing that the salaries are comparable is required in such a case.

A. Yes, such funds can be used as matching funds to apply towards eligible project costs. Matching funds may not come from other Board grants, loans, or contracts, however. Matching funds may come from donations from the public, fundraisers, etc.

A. Staff time of local public agencies, private contractors, or volunteers may be eligible as part of the matching funds. Supporting documentation showing the salaries is required in such a case.

A. The nonprofit's payment of the utilities (water, electricity, etc.) and phones for the building are ineligible for the matching fund requirement, as the application states on page 4 that overhead and indirect costs are ineligible costs.

A. The labor value of volunteers may be used as part of the matching funds; the value of the volunteers' labor should be comparable to the salaries of the staff in similar positions. Supporting documentation showing that the salaries are comparable is required in such a case.

A. Staff time of local public agencies, private contractors, or volunteers may be eligible as part of the matching funds. Supporting documentation showing the salaries is required in such a case. Documentation may be in the form of time sheets submitted by the agency providing the service.

A. Matching funds may be secured after the submittal of the application, within a reasonable time period; however, applicants are strenuously encouraged to secure the matching funds before March 9, 2001, as the delay in doing so may prevent the applicants from successfully completing their reuse project and/or receiving reimbursement for expenditures they accrue during the grant term.

Memorandum of Understanding

Q. The Application packet states that if a number of entities cooperate they need to submit a Joint Powers Authority (JPA) or a Memorandum of Understanding (MOU). Specifically, does the signed MOU have to be submitted with the grant application, or as with the resolutions, can these come in at a later time?

A. The Memorandum of Understanding (MOU) needs to be submitted with the application by March 9, 2001.

Q. In response to the statement that a Memorandum of Understanding needs to accompany the application, due to the lateness of the date, some cities have indicated that this can not take place. Would it be fine to provide a letter of intent submitted by all applicants instead of the Memorandum of Understanding?

A. Yes, a letter of intent is acceptable if it includes the following information: 1) statement that the public agency wants to participate in the regional program; 2) designation of a lead applicant to act on the agency's behalf for grant purposes; and, 3) signature of the chief administrative officer for the agency.

Miscellaneous

Q. What is the process/consequences/sanctions if a grant recipient is unable to achieve their projected objectives by the grant term end, despite all good faith effort?

A. The Grant Agreement is a contract. Failure to complete the contract may be a breach of contract. The consequences would be determined on a case by case basis. Depending on the circumstances of the failure, the grantee may be required to reimburse the Board for some or all of the grant funds paid.

Q. How does a jurisdiction determine the percentage increase of its "commercial sector that will become aware of and utilize the concept of reuse as a result of the project?" Does the jurisdiction use the businesses that it is aware are involved in reuse efforts and then estimate what percentage those businesses represent of the total commercial sector? Would the jurisdiction then estimate the percentage increase that would result on top of the businesses that already are aware and utilize reuse?

A. The jurisdiction may use a variety of means to determine the percentage increase of its commercial sector's awareness of reuse. The jurisdiction may estimate this figure, based upon its knowledge of the amount of businesses currently involved in reuse efforts, and then estimate the percentage those businesses represent of the total commercial sector. Yes, the jurisdiction would estimate the percentage increase that would result on top of the businesses already practicing reuse, as the purpose of the grants is to increase reuse practices.

Q. How does a jurisdiction determine the current efforts of reuse by its business community? Can a jurisdiction use a sample of its businesses to obtain a general sense of the current efforts of reuse by its businesses?

A. A jurisdiction may determine the current efforts of reuse by its business community in a variety of ways, one being waste audits. Jurisdictions may also use a sample of its businesses to obtain a general sense of the current efforts of reuse by its businesses.

Q. Is a jurisdiction permitted to use the Reuse Assistance Grant to promote services provided by an agency that recycles and reuses, as an example, electronic equipment? Or would the jurisdiction have to confine its outreach efforts to telling the public and businesses about the organization's reuse services only?

A. The Reuse Assistance Grants are intended for reuse practices and projects only. In such a case, the jurisdiction would have to confine its outreach efforts by focusing on the organization's reuse services only.

Q. How can the applicant prove they have sufficient technical expertise and experience to carry out the proposed project?

A. Documentation such as resumes may be included in the application to prove that the applicant, etc. has sufficient expertise and experience.

Partnering

A. If a California nonprofit or commercial business has a proposed grant project, they may partner with a local public agency. To partner with a local public agency, the California nonprofit or commercial business may contact an appropriate local public agency (as defined on page 3 of the application) of their choice and form an agreement with that local public agency. The agreement must be formed on the understanding that the local public agency will be the applicant for the grant, and therefore, will be responsible for administering the grant, and accountable for how the grant funds are expended. If the local public agency is awarded grant funds, the grant funds will be given to the applicable California nonprofit or commercial business.

If the local public agency is awarded grant funds, the grant funds will be distributed by the local public agency in accordance with their agreement with the applicable California nonprofit or commercial business. 

Q. If a business or nonprofit partners with a local public agency and is awarded a grant, would the reimbursement checks be made out to the business/nonprofit or to the local public agency? If the local public agency is the entity that receives the reimbursement checks, how long is the local public agency allowed to hold onto the checks, before giving them to the business/nonprofit?

A. Because the local public agency would be the grantee for the project, the local public agency would receive all of the reimbursement checks and would then forward the checks to the business/nonprofit partner. Check with your local public agency to find out how long it requires to process a grant check for payment.

Previewing Applications

Q. Is it possible for someone on staff at the Board to review my grant proposal idea preliminarily before official submittal?  I would like to submit a proposal of the highest quality and as closely aligned as possible with the Board's waste reduction goals for 2001.

A. No, it is not possible for applications to be reviewed before official submittal. Additionally, it is stated in the Questions and Answers section of the application that no specific project questions will be answered. However, potential applicants may view the Board's waste reduction goals at www.ciwmb.ca.gov/BoardInfo/ and at www.ciwmb.ca.gov/BoardInfo/StrategicPlan/2001/Vision.htm.

Within the confines of the following information, the Board is looking for creative and productive ways in which reuse may be conducted. The Reuse Assistance Grants are intended to advance the practical implementation of reuse activities throughout California. They are also designed to enhance local public agency responsibilities in the area of material reuse. Additionally, the grants are intended to encourage local public agencies to incorporate reuse activities into their waste reduction efforts and promote the idea of reuse to their business community.

The following three examples were successful projects from the first cycle of grants. This is not to say that these types of projects will be successful this time but will give you an example of what types of projects were successful in the past:

• Expand an existing reuse/recycle drop-off area by 6,825 square feet to accept materials that are currently being sent to landfills.
• Develop an educational outreach program to encourage businesses and residents to reuse; develop a reuse manual identifying locations that use targeted materials; and create an advertising campaign targeting the business community.
• Implement a high-profile multimedia campaign to promote the use of the ReStore and to create a campaign that will include newspaper advertisements, a direct mail package, phone book advertisements, and a billboard.

Resolution

Q. In what format shall Exhibit G RESOLUTION be presented for a non-local public agency (i.e., a Community College District)?

A. Community College Districts are considered a local public agency. (Please see page 3 of the application for a more extensive definition of local public agencies.) The Resolution must be from the local public agency (whether or not the local public agency is partnering with a nonprofit or business) and must follow the format provided on pages 22 and 23 of the application.

Q. The application states on page 22 that a Resolution may be submitted after March 9, 2001, but must be received by May 15, 2001. However, it states that the jurisdiction must "show good cause as to why the Resolution was not turned in on time, and indicates this in the application." How does a jurisdiction show this?

A. If a jurisdiction is not able to turn in a Resolution by March 9, 2001 due to constraints of Board meetings, they simply need to state in the application the reason for not submitting the Resolution with the rest of the application (i.e., "The City will submit a Resolution following the March 22, 2001 Board meeting.").

Q. Will a resolution passed after the submission deadline (March 9, 2001) be acceptable? Could this potential submittal of additional information after the submission deadline also apply to letters of support?

A. Applicants have until May 15, 2001 to submit the resolution (see page 22 of the application). However, the remainder of the application must be postmarked by March 9, 2001. The two letters of support must also be postmarked by March 9, 2001. As stated on page 20 of the application, the letters of support may be from businesses, organizations, or community members.

Q. As it is too late to submit a Resolution by March 9, 2001, would it suffice to have the Superintendent (who, by law is an authorized person) sign the grant application in place of a Resolution?

A. Applicants must submit a resolution, and have until May 15, 2001 (the Board must receive the resolution by May 15, 2001) to do so (see page 22 of the application). However, the remainder of the application must be postmarked by March 9, 2001.

Q. How long should my letter/resolution be as Chief Administrative Officer of the Agency? Is this similar to a shorter Proposal Narrative?

A. The Resolution must follow the format of Exhibit G. There is no maximum or minimum length; however, the applicant must follow the instructions listed on pages 5-6 of the application for submitting the application. The application must be the appropriate length to provide the information requested, keeping in mind the importance of waste reduction.

Samples of Past Applications

Q. Is it possible for potential applicants to view the successful applications from the first cycle of Reuse Assistance Grants?

A. Relevant portions of the four successful applications from the first cycle Reuse Assistance Grants are provided at www.ciwmb.ca.gov/reuse/Grants/LGAssist/1stCycle/Recipients.htm. These are provided for sample purposes only as the success of a given application is dependent on how it compares to the other applications in that cycle. Therefore, do not assume that an application that mirrors these sample applications will be successful in this cycle. Provided in the second cycle Reuse Assistance Grants application are a sample Work Statement and Budget Itemization prepared by Board staff to illustrate the preferred way to present your Work Statement and Budget.

*Please do not contact the grantees from the first cycle Reuse Assistance Grants. If you have any questions please submit them in writing to sweimer@ciwmb.ca.gov or California Integrated Waste Management Board, Reuse Assistance Grants Program, P.O. Box 4025, Sacramento, CA 95812-4025.

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Last updated: June 25, 2008