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Project Description
The City of Redding used its Reuse Assistance Grant funds to:
- Expand its
existing reuse/recycle drop-off area by 6,825 square feet to accept
materials being sent to landfills.
- Promote
their reuse program through advertisements, fact sheets, and a coloring
contest.
The steps required to accomplish their project are as follows:
Task 1: Submit City Council Report to Accept Grant, Sign Contract, and
Send to the Department of Conservation. (10/19/00 to 11/30/00)
This task was related to submitting the grant proposal. All activities
were completed before the start of the grant period. This activities
related to this task were funded by the city of Redding (city match) and are not
part of the grant reimbursement. Task 1 is 100 percent complete.
Task 2: Contest to Name the Reuse
Building Drop-Off Area at America Recycles Day Event. (9/30/00 to
11/15/00)
This task to have a naming contest was initially planned to occur before
the grant period began. It was decided later, however, that the public awareness
campaign and contest to name the reuse drop-off area be delayed until the
completion of the Reuse Expansion project. After the Reuse Expansion
budget was revised, there were no additional funds to do a special advertisement
campaign and the project was advertised only through public tours of the
facility and normal community education (e.g., community event booths, quarterly
newsletter stuffed in utility bills). Staff felt that the Reuse Facility name
was sufficient and it was decided to not hold a naming contest. Task 2 was
completed as revised.
Task 3: Begin Execution of Grant; Request Bids for Technical
Consultants; and Make Selection of Technical Consultant, Design Fact Sheet. (12/1/00 to 1/30/01)
Staff from the city of Redding Solid Waste Division and Public Works
Division met in January to discuss the technical consultation needs. It was
decided that the consultation activities would be sufficiently and timely
administered by the city of Redding Public Works staff. Task 3 was completed
on time, during initial time-frame of December 1, 2000 to January 30, 2001.
Task 4:
Survey and Design Project Specifications, Prepare Request for Construction Bids.
(2/1/01 to 6/30/01)
Activity on this task took place between December and May by the city of
Redding public works staff, which surveyed the area for paving, performed soil
testing, and prepared the specifications, design, request for proposal (RFP) and
other planning for the expansion of the reuse drop-off area. Received the
engineer's estimate and submitted bids from various contractors. The engineer's
estimate was $49,272.50. This estimate was above the initial estimated included
in the grant proposal ($46,213). The estimate, however, was below the lowest
bid by over $7,000. Task 4 is 100 percent complete.
Task 5: Advertise Construction Bid Request. (7/1/01 to 7/30/01)
The Request for Proposals were advertised through the Shasta Builders'
Exchange membership and were sent to a couple dozen contractors. Task 5
is 100 percent complete.
Task 6:
Open Construction Bids. (7/30/01)
The bids were opened on April 10, 2001. The lowest bid was submitted by
Blaisdell Construction, Inc., in the amount of $56,577.50 ($7,305 higher than
the engineer's estimate and yet $685.50 lower than the next lowest bid). The
average amount of the eight submitted bids was $61,567. A copy of the engineer's
estimate and all the bid amounts is available. Task 6 is 100 percent complete.
Task 7: Prepare Report to City Council to Award Contract and Notify Bidders. (
8/1/01 to 8/15/01)
The results of the bid opening were available the day they were opened
on April 10, 2001. The winning bidder, Blaisdell Construction, was notified.
Because this construction paving project was under $100,000, it did not require
going before the city council for approval. The award contract was submitted and
signed by the city manager on May 11, 2001. Task 7 is 100 percent complete.
Task 8: Sign Contract Documents and Have Contractor Submit Bonds to Insurance. (8/15/01 to
8/30/01)
The proposed contract was signed by the contractor and the city manager
on May 11, 2001. The necessary insurance had been submitted on May 9, 2001. Task 8 is 100 percent complete.
Task 9: Send Notice to Proceed to Contractor and Begin Construction. (9/1/01 to 9/15/01)
Staff from the Public Works and Solid Waste divisions met with the
Contractor on May 9, 2001 to discuss various items regarding the construction
process. The Notice to Proceed was submitted to the Contractor on May 14, 2001,
and construction began that day. A safety meeting was held by a solid waste
supervisor on May 14, 2001, to introduce the Blaisdell employees to the site. Task 9 is 100 percent complete.
Task 10: Construction Process. (9/15/01 to 10/15/01)
Construction began May 14, 2001 and was completed on June 1, 2001. The
Notice of Completion has been filed. During the paving project, there were two
change orders which increased the cost of
construction by $11,336.70. The first change order addressed the issue of
unsuitable soil, which was discovered during the soil tests: 1) Increased the
amount of excavation; 2) Added some soil stabilizing fabric; and 3) Increased
the amount of base rock to refill the over-excavation. The second change order:
1) Lowered the water service under the wall on the north side, which included
lowering the landscaping irrigation line that was too high; and 2) Removed and
replaced the striping and on the south parking lot. Task 10 is 100 percent complete.
Below
are the project costs at the writing of this final progress report. The
Contractor was called away to Weaverville shortly after completing this Reuse
Expansion project and has not been in Redding to sign the paperwork to receive
his final payment and retention funds owed to him. It is anticipated that he
will sign the paperwork on November 30, 2001 and the following costs will not change. If
any changes are made to the final project costs, the City will notify CIWMB
through their grant manager with a revised amount.
The outstanding amount to be
paid to the contractor (by December 30, 2001) is as follows:
| Final Payment: |
$1,6253.00 |
| 5 Percent Retention: |
$2,828.88 |
|
Total Payment: |
$4,453.88 |
Following are the initial and revised budgets for this grant project:
Final Project Costs
| |
Project Costs |
Grant Funds |
City Match Funds |
| Design/Survey |
$12,567.82 |
$1,334 |
$11,233.82 |
| Inspection |
$3,568.17 |
$889 |
$2,679.17 |
| Construction |
$56,577.50 |
$28,213 |
$23,364.50* |
| Contingency |
$10,188.26 |
$1,334 |
$8,854.26 |
|
Total
|
$82,901.75 |
$31,770 |
$51,131.75* |
* Note : City match includes the final payment ($1,625) and five percent (5%) retention owed
to contractor ($2,828.88) when he signs paperwork on November 30, 2001 for remaining
amount owed of $4,453.88.
Payment Breakdown
| |
1st Grant Reimbursement |
2nd Grant Reimbursement |
City Match
(as of 11/29/01) |
Final City Payment
(as of
12/30/01) |
| Design/Survey |
$1,334 |
$0 |
$11,233.82 |
$0 |
| Inspection |
$0 |
$889 |
$2,679.17 |
$0 |
| Construction |
$20,572 |
$7,641 |
$23,910.62 |
$4,453.88 |
| Contingency |
$0 |
$1,334 |
$8,854.26 |
$0 |
|
Total
|
$21,906 |
$9,864 |
$46,677.87 |
$4,453.88 |
Reuse/Recycling of Materials During Construction : It should be noted that the
City of Redding used roughly 644 tons of
recycled highway grindings for the base rock placed under the parking lot
expansion. The recycled base rock came from a recent re-paving job on Highway
44. Additionally, 108.5 tons of material removed from parts of the existing
curb or parking lot were also recycled. The cement curb and gutters that
were removed from the landscaped planter (on the north side of the Admin
building), were transported and stockpiled for future grinding and reuse. The
cement went to Shea Gravel and the asphalt went to Blaisdell Construction.
Task 11: Perform Concurrent Inspections During Construction Process. (9/15/01 to 10/15/01)
Inspections were performed by the Public Works inspectors throughout the
construction process (from May 14, 2001 to June 1, 2001). Task 11 is 100 percent complete.
The Public Works staff worked the following hours for project inspection during this
progress report period (June 2001 through October 2001):
|
Month |
Hours |
| June |
18 |
| July |
2 |
| August |
3 |
| September |
25 |
|
Total
|
48 hours |
Task 12: Issue Notice of Completion,
Go Before City Council, Final Payment to Contractor. (10/15/01 to
11/15/01)
The Notice of Completion was issued on June 1, 2001 and any
additional payments to the contractor were completed during this progress
report period. Because this construction project did not exceed
$100,000, the city of Redding was not
required to go before the city council to finalize the work and make payments. A
second payment of $21,991 was made to the Contractor during this reporting
period (the second of two).
(The grant portion of this payment is 100 percent complete.
Final payment to contractor, however, is 90 percent complete because the City is
waiting for the Contractor to sign the paperwork to make his final payment and
retention of funds. As of the writing of this progress report on November 29,
2001, the contractor assured the City that he would come back to town on
November 30, 2001 to sign the paperwork in time to receive his last payment and
allow the City to meet the completion deadline of December 39, 2001. Note: Shortly after
the project was completed, the contractor was called out of town to assist with
a large forest fire emergency in Weaverville and has only returned during
weekends when City offices are closed. It is anticipated that there will not be
any changes to the project costs.)
Task 13: Advertise Reuse Building Grand Opening to the Public and Distribute Fact
Sheet. (11/15/01 to 11/30/01)
The Reuse Paving Expansion was completed in June of 2001. It was decided
to not hold a naming contest and retain the name "Reuse Drop-off
Facility." There were no additional advertising funds after the project was
completed due to the increased costs absorbed by the City of Redding. The Reuse
Expansion project was advertised through public tours of the facility and normal
community education (e.g., community event booths, quarterly newsletter stuffed
in utility bills). Task 13 is 100 percent as revised.
Task 14: Perform Project Progress Reports. (12/1/00
to 11/30/01)
This final progress report is the second of two. Task 14 is 100 percent complete.
*Permission was obtained from grant recipient to
publish project profile.
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