Reuse Assistance Grant Progress Report

City of Redding Reuse Assistance Grant Project
Part 1: November 1, 2000 to June 1, 2001

Project Description

The City of Redding used its Reuse Assistance Grant funds to:

• Expand its existing reuse/recycle drop-off area by 6,825 square feet to accept materials being sent to landfills.
• Promote their reuse program through advertisements, fact sheets, and a coloring contest.

The steps required to accomplish their project are as follows:

Task 1: Submit City Council Report to Accept Grant, Sign Contract, and Send to the Department of Conservation. (10/19/00 to 11/30/00)
This task was related to submitting the grant proposal. All activities were completed before the start of the grant period. This activities related to this task were funded by the City of Redding (city match) and are not part of the grant reimbursement.

Task 2: Contest to Name the Reuse Building Drop-Off Area at America Recycles Day Event. (9/30/00 to 11/15/00)
This task to have a naming contest was initially planned to occur before the grant period began. It was decided later, however, that the public awareness campaign and contest to name the reuse drop-off area be delayed until the grant period began (but not during the holidays). Furthermore, the City of Redding did not hold an America Recycles Day in November of 2000 due to a heavy workload on other projects at that time. It was decided to have a naming contest sometime after the reuse drop-off area expansion construction was completed.

The reuse paving expansion will be completed during the first week of June, 2001. The naming contest will be held roughly June 15, 2001 to July 30, 2001. In early June, a draft plan for advertising the naming contest of the expanded reuse drop-off area will be submitted to the Department of Conservation for approval. If the draft is approved by June 12, 2001, then flyers advertising the naming contest could be distributed at the Shasta District Fair, which runs from June 13, 2001 to June 18, 2001. Flyers would also be distributed to the public that attends the reuse auctions on June 15, 2001 and July 6, 2001. Staff will also be manning a recycling/reuse booth at the farmer's market in June. The contest could also be advertised in the July utility newsletter, with the results printed in the Solid Waste Division's September issue of its quarterly newsletter, called the Wastestream. An informal opening of the expanded Reuse Drop-off area will occur at the next auction, which will take place on June 15, 2001. A more formal grand opening could be scheduled in August, when the results of the naming contest can be announced and an advertising campaign run regarding using the expanded reuse drop-off.

Task 3: Begin Execution of Grant; Request Bids for Technical Consultants; and Make Selection of Technical Consultant, Design Fact Sheet. (12/1/00 to 1/30/01)
Staff from the City of Redding Solid Waste Division and Public Works Division met in January to discuss the technical consultation needs. It was decided that the consultation activities would be sufficiently and timely administered by the City of Redding Public Works staff. Task 3 was completed on time, during initial time-frame of December 1, 2000 to January 30, 2001.

Task 4: Survey and Design Project Specifications, Prepare Request for Construction Bids. (2/1/01 to 6/30/01)
Activity on this task took place between December and May by the City of Redding public works staff, which surveyed the area for paving, performed soil testing, and prepared the specifications, design, request for proposal (RFP) and other planning for the expansion of the reuse drop-off area. Received the engineer's estimate and submitted bids from various contractors. The engineer's estimate was $49,272.50. This estimate was above the initial estimated included in the grant proposal ($46,213). The estimate, however, was below the lowest bid by over $7,000.

This task, basically the planning and surveying phase which resulted in the engineer's RFP specifications and estimate, constituted the bulk of the grant activity (especially since the paving work took only three weeks). Enclosed in this report are the specifications for the expansion project and the ledger detail for public works staff time to complete this task. The public works staff worked the following hours on this project:
 

Note : Some hours were worked prior to the grant period (during August and November of 2000). These hours were paid by the City of Redding and are not part of the grant reimbursement. These hours show on this report specifically for the City of Redding to track all staff time spent on this project.

Task 4 was completed ahead of schedule, which initially had an end date of June 30, 2001. The survey and design duties were completed when the project specs were completed and published on March 31, 2001.

Task 5: Advertise Construction Bid Request. (7/1/01 to 7/30/01)
The request for proposals were advertised through the Shasta Builders' Exchange membership and were sent to a couple dozen contractors.

Task 6: Open Construction Bids. (7/30/01)
The bids were opened on April 10, 2001. The lowest bid was submitted by Blaisdell Construction, Inc., in the amount of $56,577.50 ($7,305 higher than the engineer's estimate and yet $685.50 lower than the next lowest bid). The average amount of the eight submitted bids was $61,567.

Task 7: Prepare Report to City Council to Award Contract and Notify Bidders. (8/1/01 to 8/15/01)
The results of the bid opening were available the day they were opened on April 10, 2001. The winning bidder, Blaisdell Construction, was notified. Because this construction paving project was under $100,000, it did not require going before the City Council for approval. The award contract was submitted and signed by the City Manager on May 11, 2001.

Task 8: Sign Contract Documents and Have Contractor Submit Bonds to Insurance. (8/15/01 to 8/30/01)
The proposed contract was signed by the Contractor and the City Manager on May 11, 2001. The necessary insurance had been submitted on May 9, 2001.

Task 9: Send Notice to Proceed to Contractor and Begin Construction.  (9/1/01 to 9/15/01)
Staff from the public works and solid waste divisions met with the Contractor on May 9, 2001 to discuss various items regarding the construction process. The notice to proceed was submitted to the contractor on May 14, 2001, and construction began that day. A safety meeting was held by a solid waste supervisor on May 14, 2001, to introduce the Blaisdell employees to the site.

Task 10: Construction Process. (9/15/01 to 10/15/01)
Construction began May 14, 2001 and was completed on June 1, 2001. The following 19 items were completed by the contractor: Clear and grubb the site; Unclassified excavation; Remove PCC curb, Remove PCC curb and gutter; Remove AC paving; Remove catch basin; Class II AB; Work on #3 catch basin; Valve box; AC paving; 6" PCC curb; 6" PCC curb and gutter; Parking lot light; Parking lot stripe removal; Paint parking lot stripe; Paint pavement markings; 8" masonry wall; Minor concrete; and Remove PCC curb.

During the paving project, there were two change orders which increased the cost of construction by $11,336.70 (see Task #11 for more details on the change orders). Following are the initial and revised budgets for this grant project:

Initial Project Budget

Revised Project Budget
 

Note : There could be some additional adjustments to the budget, once the final numbers come in for Public Works' inspection. As of the writing of this progress report, the hours for inspection were not posted.

Reuse/Recycling of Materials During Construction : It should be noted that the City of Redding used roughly 644 tons of recycled highway grindings for the base rock placed under the parking lot expansion. The recycled base rock came from a recent re-paving job on Highway 44. Additionally, 108.5 tons of material removed from parts of the existing curb or parking lot were also recycled. The cement curb and gutters that were removed from the landscaped planter (on the north side of the Admin building), were transported and stockpiled for future grinding and reuse. The cement went to Shea Gravel and the asphalt went to Blaisdell Construction.

Task 11: Perform Concurrent Inspections During Construction Process. (9/15/01 to 10/15/01)
Inspections were performed by the Public Work inspectors throughout the construction process (from May 14, 2001 to June 1, 2001). 

Regarding construction costs during the inspection phase, there were two change orders made to the project which increased the construction contract by an additional $7,000.

The first change order addressed the issue of unsuitable soil, which was discovered during the soil tests: (1) Increased the amount of excavation; (2) Added some soil stabilizing fabric; and (3) Increased the amount of base rock to refill the over-excavation. The second changer order: (1) Lowered the water service under the wall on the north side, which included lowering the landscaping irrigation line that was too high; and (2) Removed and replaced the striping on the south parking lot.

Task 12: Issue Notice of Completion, Go Before City Council, Final Payment to Contractor. (10/15/01 to 11/15/01)
The Notice of Completion was expected to be issued on June 1, 2001 and any additional payments to the contractor will be completed after this progress report (and submitted in the next one or two progress reports). Because this construction project did not exceed $100,000, the City of Redding was not required to go before the City Council to finalize the work and make payments.

Task 13: Advertise Reuse Building Grand Opening to the Public and Distribute Fact Sheet. (11/15/01 to 11/30/01)
As referenced in Task #2, the reuse paving expansion will be completed during the first week of June, 2001. A naming contest will be held roughly beginning mid-June until the end of July. In early June, a draft plan for advertising the naming contest of the expanded reuse drop-off area will be submitted to the Department of Conservation for approval. If the draft is approved by June 12, 2001, then flyers advertising the naming contest could be distributed at the Shasta District Fair, which runs from June 13, 2001 to June 18, 2001. Flyers would also be distributed to the public that attends the reuse auctions on June 15, 2001 and July 6, 2001. Staff will also be manning a recycling/reuse booth at the Farmer's market in June. The contest could also be advertised in the July utility newsletter, with the results printed in the Solid Waste Division's September issue of its quarterly newsletter, called the Wastestream. An informal opening of the expanded reuse drop-off area will occur at the next auction, which will take place on June 15, 2001. A more formal grand opening could be scheduled in August, when the results of the naming contest can be announced and an advertising campaign run regarding using the expanded reuse drop-off.

Task 14: Perform Project Progress Reports. (12/1/00 to 11/30/01)
This first progress report will be followed by one or two additional reports, which will be submitted after the construction project is finalized and the naming contest is complete.

*Permission was obtained from grant recipient to publish project profile.

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Last updated: June 25, 2008