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Five-Year CIWMP/RAIWMP Review Report Template Instructions

The Board developed the Five-Year CIWMP/RAIWMP Review Report template (MS Word, 518 KB) to provide a cost-effective tool to assist counties and regional agencies analyze the adequacy of their planning documents, and to complete and submit the Five-Year CIWMP or RAIWMP Review Report to the Board. The following describes each section of the Five-Year CIWMP or RAIWMP Review Report template and provides general guidelines with respect to preparing the report. If you have any questions regarding completing the Five-Year CIWMP or RAIWMP Review Report, please contact your Local Assistance & Market Development staff representative at (916) 341-6199 for assistance.

Section 1.0—County or Regional Agency Information

Provide contact information for the county or regional agency submitting the Five-Year CIWMP or RAIWMP Review Report. Prior to submitting the report, please ensure that the authorized signature is provided.

Section 2.0—Background

Provide basic background information regarding the planning documents for the county or regional agency (the affected jurisdictions, diversion requirements, etc.). There is also an area for additional information (recent regional agency formation, newly incorporated city(s), etc.).

Section 3.0—Local Task Force Review

The information requested in this section demonstrates compliance with the LTF review and comment requirements of Title 14, CCR 18788. The requested information includes the LTF membership, an overview of the LTF comments (provide summary or cite pages in an attachment, if included), and the date LTF comments were submitted to the county or regional agency and to the Board.

Section 4.0—Title 14, California Code of Regulations, section 18788 (3)(A) through (H)

Nothing in statute or regulations specifies what kind or size of change would trigger the need for a plan revision—either as a result of a county’s or regional agency’s analysis, or the Board’s. Title 14, CCR section 18788 does, however, specify certain topic areas that should be addressed in a Five-Year CIWMP or RAIWMP Review Report. The Five-Year CIWMP or RAIWMP Review Report template provides a subsection to address each of these content requirements and to document changes that may have occurred since the preparation and approval of the CIWMP or RAIWMP.

The analysis in this section should specifically address whether these or other changes warrant a revision to one or more of the planning documents, or if updates to the elements (via Annual Reports, a new or corrected SWGS, Time Extension, etc.) sufficiently address any effects these changes have on the county’s or regional agency’s management of solid waste. Additionally, the analysis should include the basis for this determination.

The following outlines the Five-Year CIWMP or RAIWMP Review Report content requirements of Title 14, CCR section 18788 and also provides some useful tools for the LTF's and county's or regional agency's evaluation and analysis.

Note: Please be sure to include all available data up to the year the 5-Year CIWMP or RAIWMP Review Report is prepared. For example, if a county or regional agency's first Five-Year CIWMP or RAIWMP Review Report is being submitted to the Board in 2008, please be sure to include all available data up to 2004, which would be up to and including 2006 for most data sets.

Continuing with that example, in subsequent 5-Year CIWMP or RAIWMP Review Reports, the baseline data should remain the same as in the previous report. Only the reporting year information will change; and again it should include the most current data at the time the report is prepared. In this section, you are evaluating changes in these data between the baseline and the report year as they relate to planning document adequacy.

Section 4.1 Changes in demographics in the county or regional agency.

The following sources provide data that can be used to evaluate countywide and regional demographic changes.

  • The Board's adjustment method was developed per statutory requirements to establish a standard methodology for future generation tonnages. The adjustment factors are employment, population, and taxable sales (corrected for inflation using the consumer price index). These factors are used in the diversion rate measurement calculation which adjusts the base-year generation tonnage for changes in population and economic conditions between the base year and reporting year, to estimate the reporting-year generation tonnage.
  • The Demographic Research Unit of the California Department of Finance is designated as the single official source of demographic data for State planning and budgeting (e.g.,E-5 City/County Population and Housing Estimates under reports and research papers).
  • The Department of Finance’s Demographic Research Unit also provides a list State Census Data Center Network Regional Offices.
    •

    Section 4.2 Changes in Quantities of Waste within the County or Regional Agency; and Changes in Permitted Disposal Capacity and Waste Disposed in the County or Regional Agency.

    Tools to analyze changes in the waste stream are available from the following sources.

  • The Board’s Disposal Reporting System tracks and reports the annual estimates of the disposal amounts for jurisdictions in California; additional California solid waste statistics are also available.
  • The Waste Characterization Database provides estimates of the types and amounts of materials in the waste streams of individual California jurisdictions in 1999.
  • The Board’s Countywide, Regionwide, and Statewide Jurisdiction Diversion Progress Report (CRiS) report provides both summary and detailed information on biennial review status, diversion rates, and waste diversion program implementation for all California jurisdictions.
  • The Solid Waste Information System (SWIS) database contains information on solid waste facilities, operations, and disposal sites throughout the State of California. For each facility, the database contains information about location, owner, operator, facility type, regulatory and operational status, authorized waste types, and local enforcement agency
  • The Board’s California Counties Disposal Destination Data shows the total amount and percentages of waste from the selected county disposed within its boundaries, in other counties, and/or exported out of state.
    •

    Section 4.3 Changes in funding sources for administration of the Countywide Siting Element (SE) and Summary (SP).

    Section 4.4 Changes in administrative responsibilities.

    Section 4.5 Programs that were scheduled to be implemented but were not.

    Regulations provide that the analysis for such a change must include:

  • A statement as to why the program(s) was not implemented;
  • The progress of programs that were implemented; and
  • A statement as to whether programs are meeting their goals, and if not, what contingency measures are being enacted to ensure compliance with PRC section 41751.
    •

    The Board’s Planning Annual Report Information System (PARIS) Jurisdiction Diversion Program List details information on the status (progress) of all jurisdiction diversion programs that are planned, operating, or dropped. PARIS data also includes the reason that selected programs were not implemented.

    Section 4.6 Changes in available markets for recyclable materials.

    The Recycling Market Development Zone program is a partnership of local governments and the Board, created to provide incentives to businesses that use secondary materials from the waste stream as feedstock for their manufacturing processes.

    Section 4.7 Changes in the implementation schedule.

    Note: Any of the changes in sections 4.1 through 4.7 should be reported for each jurisdiction in the county or regional agency with an explanation as to whether the change necessitates a revision to any of the jurisdictions’ planning documents.

    Section 5.0—Other Issues

    If applicable, the Five-Year Review CIWMP or RAIWMP Report should also include analysis regarding any other significant issues or changes and a determination as to whether these issues/changes affect the adequacy of the CIWMP or RAIWMP such that a revision to one or more of the planning documents is needed.

    Section 6.0—Annual Report Review

    The analysis in this section should address whether any of the jurisdictions documented in their Annual Report the need to revise one or more of their planning documents and whether the county or regional agency concurs with that determination. For example, a jurisdiction may report in its Annual Report that one or more of its planning documents need to be revised. The county or regional agency, however, may determine that this information is sufficiently addressed via an update to the diversion program implementation information in the jurisdiction’s Annual Report (Section C) making a revision unnecessary.

    If the county or regional agency is uncertain as to whether a particular change or circumstance necessitates a revision to one or more of the elements or plan comprising the CIWMP or RAIWMP, please contact your local assistance staff representative to discuss the matter further. Additionally, to request a report of the Electronic Annual Report data relating to the CIWMP or RAIWMP adequacy for each jurisdiction in the county or regional agency, please contact your local assistance staff representative at (916) 341-6199.

    Section 7.0—Summary of Findings

    Provide an overview describing the outcome of the CIWMP or RAIWMP review. Consider including the following information in the overview:

    • Are the goals, objectives, and policies in the elements, as updated, still applicable and consistent with PRC sections 40051 and 40052?
    • Have there been significant changes (e.g., demographics, economics, program implementation, costs) that affect countywide or regional solid waste management?
    • How are any such changes being addressed with respect to meeting and maintaining the diversion goal and retaining sufficient disposal capacity? Can or have these changes be addressed via updates to the planning documents (Annual Report, a corrected or new SWGS, Time Extension, etc.)?
    • Is a revision to one or more planning documents necessary? If so, please explain.

    Note: When determining planning document adequacy, please keep in mind that planning document information can be updated through existing reporting processes, such as Annual Reports, corrected or new SWGS (base-year generation study), Time Extension (Plan of Correction), etc. For example, changes in demographics may be addressed with respect to diversion rate measurement via the adjustment method, a corrected or new SWGS or a generation-based calculation. Similarly, adjustments in program implementation resulting from demographic changes should be updated via the Annual Report process.

    A useful resource with respect to determining the adequacy of each of the planning documents is CIWMP Enforcement Part 1: Plan Adequacy. This policy document addresses content adequacy requirements of each element and plan, regulatory and statutory requirements, the submittal process, the evaluation process by local assistance staff, the approval and disapproval process and proposed methods to correct deficiencies.

    Section 8.0—Revision Schedule

    If the county or regional agency determines that a revision to one or more of the planning documents is not necessary at this time, no revision schedule is necessary. If it is determined that a revision is necessary, a revision schedule for each planning document to be revised must be provided. The requirements to amend and submit a jurisdiction’s SRRE, HHWE, or NDFE are provided in Title 14, CCR sections 18765 through 18768. Similarly, the requirements for amending and submitting the SE and SP are detailed in Title 14, CCR sections 18780 through 18784.

    Section 9.0—Supplementary Information

    Provide any additional information used in the Five-Year CIWMP or RAIWMP Review.

    CIWMP Enforcement Home | Questions and Answers

     

    Last updated: November 07, 2008

    Local Government Central  http://www.ciwmb.ca.gov/LGCentral/
    Larry N. Stephens: lstephen@ciwmb.ca.gov  (916) 341-6241