Used Oil Recycling Program

Procedure for Claiming the Recycling Incentive

Your certification/registration date within a fiscal quarter makes you eligible to submit an incentive claim for all used lubricating oil you hauled to a certified recycling facility retroactive to the first day of that initial fiscal quarter.

• How to File a Claim
• For More Information
• Forms

To file a claim:

Complete the claim form, following the directions on the form. The following supporting documents must be included with a completed claim form to be eligible for payment of the recycling incentive. Please note: Operators filing their first incentive claim with the Board must include a Payee Data Record (Std Form 204) with their claim.

All used oil incentive claims/reports, inquires, and correspondence pertaining to incentive payments should be mailed or delivered to the following location:

California Integrated Waste Management Board
Administration and Finance Division, Mail Stop 19A
P.O. Box 4025
Sacramento, CA 95812-4025

When submitting a claim, please indicate on the envelope:

USED OIL RECYCLING INCENTIVE CLAIM ENCLOSED

If you have any questions regarding the claims process, please call (916) 341-6176.

You may not submit more than three claims in a quarter. In addition to completing the claim form, each claim must also include both purchase receipts showing that the $0.16 per gallon recycling fee was paid and manifests or modified manifest receipts from used oil haulers.

To be eligible for full reimbursement of the recycling incentive, a claim should be submitted no later than the 45th day following the end of the quarter within which the used lubricating oil is hauled to a certified recycling facility. Incentive claims need not be submitted for a quarter if no used lubricating oil is hauled for that quarter.

The act and supporting regulations established a quarterly claim period. For each year, the quarter begins January 1 and ends March 31; the second quarter begins April 1 and ends June 30; the third quarter begins July 1 and ends September 30, and the fourth quarter begins October 1 and ends December 31.

You must be certified or registered in the program during a quarter for which you file a claim. In other words, if your program is registered or certified during March 1994, you can file a claim on oil recycling during January and February 1994, but not for oil recycled prior to January 1, 1994. If you program is certified or registered on the last day of a quarter (March 31, 1994), you may still file a claim for oil recycled in that quarter. If your program is certified or registered on the first day of a quarter (April 1, 1994), you may not file claims on oil recycled in the previous quarter (January–March 1994).

For More Information

• For questions regarding claims reimbursement, call (916) 341-6176.
• For general program questions, call (916) 341-6690.

Last updated: December 27, 2007