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The following frequently asked questions (FAQ) for the waste tire manifest
system can be found in the Comprehensive Trip Log Guidance Manual and are organized as follows:
How will CIWMB notify us about changes to the waste tire manifest system regulations and requirements?
CIWMB will keep all program participants informed about any changes in the
law, regulations, or procedures through one of the following methods:
- Announcements made via the CIWMB waste tire
manifest program website. The site is updated frequently
with program updates and news.
- Special mailings to individual businesses and government agencies.
What if I forget my Tire Program Identification (TPID) number or am
unsure whether one has been assigned to my company or for my customers?
Call the CIWMB waste tire hotline at (866) 896-0600 (toll free).
CIWMB staff will provide you with information on the TPID assignment.
TPID numbers with business name can also be
accessed via the Board’s
website.
Is the information on the CTL form confidential? Who can access this
information?
Please review Section 6 of this manual. It contains more
information on confidentiality of business information submitted under the
waste tire manifest system. Section 6 covers the situations under which CTL
information can be accessed, by whom, and CIWMB’s role in determining
confidentiality.
How does the CIWMB use the CTL information? What
happens to the forms?
The waste tire manifest system was created to
track the generation, movement, and disposal of waste tires throughout
California. The information on the forms is entered into the waste tire
manifest system tracking database, and the load data is cross-referenced.
Electronic images of all CTL forms are created and are available as scanned
images. These images are considered confidential. Program
participants—generators, haulers, and end use facility operators—can view
these scanned images of the forms submitted, as well as status of loads by
accessing their online business account (see below).
Can I view the
forms submitted by my business or agency?
Yes, you can. All forms
submitted to CIWMB are scanned as images and can be accessed via your online
business account.
What is the online business account? Who can access
it and what does it contain?
Each business or government agency in the
waste tire tracking database will have a business account set up for them on
the CIWMB Web site. The purpose of this online account is to enable each
business or government agency to view the information they have submitted
under the waste tire manifest system. Through the online business account,
each participant can view their tire transactions. The online business
account will only show data for a specific business or government agency and
is password-protected. For generators, there will be general information
indicating whether the tires were picked up at your site by a registered
waste tire hauler. Access to the online business account will require you
to enter your TPID number and a password that you select. Only those
individuals with whom you share your TPID and password will have access to
your online business account. See Section 3 for more information on the TPID
number.
Can a tire business be considered a generator, hauler, and end use
facility in a single waste tire trip? If so, how is this possible?
Yes, it can and frequently does occur. See Section 2 of this manual (“Know
Your Role”) for more information about how you may need to fulfill more than
one role with respect to generating, hauling, and disposing of waste tires. The waste tire manifest system tracks tires from the point of pickup,
through the haul, to the final delivery/disposal at a permitted end use
facility. At each point in the sequence, specific steps must be taken and
forms must be filled out to document each transfer of waste tires. While in
most cases your role may seem obvious, in some situations you may need to
fulfill more than one role. Under the waste tire manifest system, your
primary business activity (for example, a waste tire generator or hauler),
is not as important as the role(s) you play with respect to each specific
movement of waste tires. This determines your responsibilities under the
waste tire manifest system and the forms you are required to complete.
Back to Top
Part 2—Generators and End Use Facilities
How do I find a registered waste tire hauler?
Contact the CIWMB at the website or phone number shown below. CIWMB maintains
a listing of all CIWMB registered waste tire haulers.
How do I obtain information on becoming a registered waste tire
hauler?
- See Appendix B of this manual for more information on the registered
waste tire hauler program.
- Access the CIWMB website at
www.ciwmb.ca.gov/Tires/Haulers/.
- Contact the waste tire hotline at 1-866-896-0600 (toll free).
How do I know if the waste tire hauler I am using is registered with CIWMB?
CIWMB requires registered waste tire haulers to provide the following as proof
of their current registration status:
- Decal. There should be a current-year waste tire hauler decal
affixed on the lower-right corner (passenger side) of the vehicle
windshield.
- Certificate. Haulers are required to have a current-year waste tire
hauler registration certificate in their vehicle at all times.
- Forms. Registered haulers must use the CTL form or be an approved
participant in electronic data transfer (EDT). If the hauler is an
approved participant in EDT program, they may use their own business
receipt with an EDT emblem at the bottom left corner of the form and a
statement indicating that they are filing manifest information
electronically on your behalf. See Section 7 for more information on
EDT.
For generators—if the hauler you are using does not have a current
waste tire hauler decal or registration certificate or is not using the
required form (or is not an authorized EDT participant), do not release
your waste tires to the hauler. Contact the CIWMB waste tire hotline at
(866) 896-0600 (toll free) to report the incident and get further
information. See Appendix B of this manual for more information on CIWMB
requirements for registered waste tire haulers.
My hauler says that he is part of the electronic data transfer
(EDT) program. What does this mean?
Section 7 of this manual provides more information regarding the
electronic data transfer (EDT) program.
If approved as a participant in EDT, the waste tire hauler must
complete the following:
- Present an authorization letter issued by CIWMB attesting to
their participation in EDT.
- This authorization letter will be on CIWMB letterhead and
permits the
 hauler
to use their business receipt forms to collect and transmit waste
tire manifest system information to CIWMB.
- The hauler’s business receipt or invoice must have a CIWMB EDT
Approved logo, as shown, located on the bottom left corner of the
form.
My hauler is not completing (or completing incorrectly) the
CTL form. What should I do?
As a generator/end use facility, you ultimately are responsible
for ensuring that information you provide to the hauler is complete
and accurate.
- Be sure the receipt portion of the CTL form is completed by
the hauler before the hauler leaves your facility. You are
required to retain this receipt for a period of three years at
your place of business.
- If a receipt is not left by the hauler, you must contact the
CIWMB and obtain, complete, and submit back to the CIWMB, an
Unregistered Hauler & Comprehensive Trip Log Substitution Form.
If the hauler is still having difficulty in accurately
completing the CTL form, you may:
- Contact the hauler’s company representative, advise them of the
situation, and seek a solution.
- Call the CIWMB waste tire hotline at (866) 896-0600 (toll-free) to
discuss the situation.
What if the hauler fills out the CTL receipt on my behalf as the
generator/end use facility)? Is this OK?
Yes, the hauler is required to complete the entire CTL form and provide a
receipt of the tire transaction to the generator or end use facility.
Can a hauler pick up my waste tires if no one is available to initial
the generator’s receipt on the CTL form?
If you are unable to be there when the hauler picks up your waste tires,
you will need to complete and sign a statement authorizing the hauler to
initial for you. This statement needs to be attached to the hauler copy of
the CTL form showing that you gave permission for their initials.
The waste tire hauler picked up my tires when I was not here. He
filled out the CTL receipt for me, but I did not sign it and he did not
leave the completed receipt. What should I do?
Ultimately, it is the generator’s responsibility to
ensure that all waste tires leaving their facility are properly documented
on a CTL receipt. If the hauler fails to leave you a receipt showing the
tire transaction, you should:
- Call the hauler and ask them to return the completed receipt for
this transaction. Upon receiving the form, make sure that all the
information is correct. If a receipt is not left by the hauler, you must contact the CIWMB and
obtain, complete, and submit back to the CIWMB, an Unregistered Hauler &
Comprehensive Trip Log Substitution Form.
How quickly must the CTL form be submitted to the CIWMB by the hauler
after a load of waste tires has been picked up or delivered?
The hauler should submit the CTL form within calendar 14 days, but not
later than 90 days, of the initial tire transaction documented on the form.
Do out-of-state and out-of-country trucking firms that haul, pick up,
or deliver waste tires in California have to be registered with the CIWMB?
Do these firms have to participate in the waste tire manifest system?
Yes to both questions. Except as described below, all haulers that
transport 10 or more waste tires in a given load on a public road must be
registered with the CIWMB. Foreign haulers are no longer exempt and must
comply with the waste tire hauler registration requirements. Common
carriers, agricultural haulers, and all government agencies (and other
entities listed in PRC section 42954) are exempt from waste tire hauler
registration requirements (see Appendix B for the list of exemptions).
Remember that common carriers and agricultural haulers need to have a
“Letter of Exemption” issued by the CIWMB before they are considered exempt.
All registered waste tire haulers transporting any number of waste
tires, and exempt haulers transporting 10 or more waste tires on a
public road must comply with the waste tire manifesting requirements
described in this manual.
My company is primarily a waste tire generator but sometimes we move
tires between stores. Does this mean I am a hauler and have to be
registered?
You are considered a waste tire hauler anytime you transport 10 or more
waste tires on a public road and therefore need to be registered with the
CIWMB (see Appendix B for waste tire hauler registration requirements).
In such instances where your business generates, transports, and delivers or
disposes of 10 or more waste tires on single trip, you are considered a
generator, hauler, and end use facility under the waste tire manifest
system. As such, you must complete the CTL form/receipt for each pick-up and
delivery of waste tires. See Section 2 for more information on generator,
hauler, and end use facility requirements.
How do I know if the hauler picking up my tires disposes of them at a
permitted or authorized end use facility?
You can check online to determine if the tire transaction was reported by
the hauler to the CIWMB. If your transaction was not reported, please
contact the CIWMB at 1-866-896-0600. See Part 1—General FAQs for more
information about the online business accounts or Section 3 of this manual.
As an end use facility, what should I do if unregistered haulers want to
deliver/dispose tires at my facility? How do I report unregistered haulers?
In all instances please accept the tires. If tires are accepted from an
unregistered waste tire hauler or a registered waste tire hauler that does
not have the appropriate CTL form, you will need to complete and submit to
the CIWMB an Unregistered Hauler & Comprehensive Trip Log Substitution Form
(CIWMB 204).
You can obtain this form by contacting the CIWMB by any of the means
provided below:
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Part 3—Waste Tire Hauler How do I obtain blank CTL forms?
Blank CTL forms can be obtained (free of charge) from the CIWMB using any of
the means below and generally should arrive within 5–7 business days of
ordering.
I have questions on how to fill out the CTL forms. What should I do?
First, review Section 4 of this manual. You will probably find that most of
your questions will be answered there. If you still have questions, you may
want to review the training video/CD provided by CIWMB (see Appendix D for
information on available training materials and how to obtain them). You can
also contact CIWMB using any of the means described above.
Are the waste tire manifest system materials and information available in
Spanish?
The guidance manual, field reference guide, bookmarks, and portions of the
CIWMB Waste Tire Web site are available in Spanish. Contact CIWMB for more
information at 1-866-896-0600 (toll free) on Spanish-language resources
and/or see Appendix D of this manual on how to obtain training materials in
Spanish.
Can I use a business stamp or preprinted labels for the business
name/address information on the CTL form?
Yes, you can use a business stamp or labels in lieu of entering the
information manually but in all cases, the business stamp or labels must be:
- Applied to all copies of the CTL form.
- Clear and legible.
- Located within the designated area on the form.
How long do I need to retain copies of the CTL form?
Copies of CTL and/or receipts must be retained for three years at your place
of business.
Can different measurements for load type and amount be used?
Yes. Using differing load type measurements is acceptable. The waste tire
manifest system is designed to convert tire types and quantities through
passenger tire equivalents (PTE) at a standard of 20 lbs/tire. The PTE will
be the common measurement used by the CIWMB.
Does the CIWMB regularly inform haulers on changes to the waste tire
manifest system?
Yes, the CIWMB regularly notifies all registered haulers of changes to the
waste tire manifest system by the following:
In hauling waste tires, at what point am I required to become a CIWMB
registered waste tire hauler?
A hauler transporting 10 or more tires at a given time on a public road must
be registered with CIWMB as a registered waste tire hauler. See Appendix B
for more information.
As a CIWMB registered waste tire hauler, how many tires can I carry before I
need to manifest my load?
As registered waste tire hauler, you are required to manifest every tire
that goes on or comes off your vehicle without regard to number. There is no
minimum number of tires.
As a registered CIWMB waste tire hauler, am I responsible for completing the
CTL form?
Yes. The hauler is now required to complete all portions of the CTL form and
provide a receipt to each generator or end-use facility where a tire
transaction has occurred. See Section 2 of this manual for more information.
When I pick up or deliver waste tires and no one is available to initial the
CTL form, what should I do?
For Pickups. If no one is available at the generator’s business to initial
the CTL form, do not take or load the waste tires unless a statement is
written and signed by the generator authorizing you, as the hauler, to
initial for the generator. This statement will need to be attached to the
hauler’s copy of the CTL form showing that permission was given.
For Delivery or Disposal. The same rule applies as in pickups. If no one is
available at the end use facilities’ business to initial the CTL form, do
not leave the waste tires unless a statement is written and signed by the
end-use facility operator authorizing you, as the hauler, to initial for the
end use facility operator. This statement will need to be attached to the
hauler’s copy of the CTL form showing that permission was given.
What should I do if a generator does not know about the CTL form and/or a
Tire Program Identification (TPID) number?
As a hauler, it is your responsibility to help educate the generator or end
use facility operator on the current CTL requirements. Bookmarks and
informational sources are available for distribution to your customers.
Please contact the CIWMB waste tire hotline at (866) 896-0600 for this
information or to have a TPID number issued immediately. A TPID number can
also be requested by calling (866) 896-0600 (toll-free) or via the CIWMB
website at: www.ciwmb.ca.gov/Tires/. See Section 3 of this manual for more
information on TPID numbers.
Can I just enter my decal number in lieu of writing the hauler name/address
information on all the forms? No. The hauler business name and address information must be entered on each
CTL form that is completed. This information may be entered using a business
stamp or label; however, the stamp or label must be applied to all copies of
the form and must be within the designated location. Can I preprint or put a label on the CTL form for the generators and end use
facilities I service? Yes. The preprinted information or label must appear on all copies of the
form within the designated location. As a hauler, can I also be considered a generator and an end use facility in
one trip? If so, how is this possible? Yes, it can and frequently does occur. See Section 2 of this manual (“Know
Your Role”) for more information about how you may need to fulfill more than
one role with respect to generating, hauling, and disposing of waste tires. The waste tire manifest system tracks tires from the point of pickup,
through the haul, to the final delivery/disposal at a permitted end use
facility. At each point in the sequence, there are specific steps that must
be taken on the form documenting each transfer of waste tires. While in most
cases your role may seem obvious, in some situations you may need to fulfill
more than one role. Under the waste tire manifest system, your primary business activity is (for
example, a waste tire generator or hauler), is not as important as the
role(s) you play with respect to each specific movement of waste tires. This
determines your responsibilities under the waste tire manifest system and
the forms/receipts you are required to complete. What happens if I am picking up or dropping off tires out of the
state/country? For waste tire trips coming or going out of the state or country, haulers
are required to complete the CTL form as they would for pickups or
deliveries within California, otherwise this will flag the hauler and
require further investigation by CIWMB staff. As a hauler, if I unload waste tires at my yard for sorting, am I considered
an end use facility? Yes. Because the waste tires were off-loaded at your facility, under the
waste tire manifest system you are now considered an end use facility and
must complete a “delivery” receipt as the end use facility. Is there such a thing as a temporary tire site that is not permitted? As a hauler using this type of storage method, you must first contact the
CIWMB to get approval before storing any tires in this manner. Tires may
only be placed on sites or in licensed trailers that meet the requirements
of “collection centers” as defined in Title 14, California Code of
Regulations, section 17225.717. If the tires are stored on the ground, no
more than 500 tires are allowed without the required waste tire facility
permit. Please call the CIWMB waste tire hotline at 1-866-896-0600 for more
information. Do out-of-state and out-of-country trucking firms have to be registered with
the CIWMB? Do these out-of-state, out-of-country trucking firms have to
comply with WTMS for manifesting and trip logs? Yes to both questions. Except as described below, all haulers that transport
10 or more waste tires in a given load on a public road must be registered
with the CIWMB. Foreign haulers are no longer exempt and must comply with
the waste tire hauler registration requirements. Common carriers,
agricultural haulers, and all government agencies (and other entities listed
in PRC section 42954) are exempt from waste tire hauler registration
requirements (see Appendix B for the list of exemptions). Common carriers
and agricultural haulers are required to have in their possession a “Letter
of Exemption” issued by the CIWMB before being considered exempt. All registered waste tire haulers transporting
any number of waste tires,
and all other haulers transporting 10 or more waste tires on a public road
must comply with the waste tire manifesting requirements described in this
manual. This applies to the entities described above that are exempt from
waste tire hauler registration requirements. If the California Highway Patrol pulls me over, what information will they
want to see? As a waste tire hauler, you should be prepared to show the officer the
following documents:
- Valid CIWMB waste tire hauler registration certificate (must be in the
vehicle).
- Current CIWMB waste tire hauler decal affixed to the lower-right corner
(passenger side) of your vehicle’s windshield.
- Up-to-date and completed CTL form(s) showing the numbers of tires being
transported. The hauler portion of the CTL should be complete and signed by
the driver and the receipts should be completed and initialed by the
respective party.
Back to Top Our county is cleaning up a tire site. What paperwork is needed? As described earlier, federal, State, and local government vehicles are only
exempt from the waste tire hauler registration requirements described in
this manual. These governmental entities must manifest their waste tire
hauls and must use the CTL form when generating, transporting, or accepting
waste tires. Government entities should enter the government vehicle license
plate number on the hauler portion of the CTL form. Our city/county is doing a tire cleanup day. What paperwork is needed? The local enforcement agency (LEA) or county can issue vouchers or letters
to private individuals if they will be hauling 10 or more tires at any given
time. LEAs may also issue vouchers for amnesty day events. In these
instances, the collection site (city/county) is considered the “generator”
of the waste tires and a registered waste tire hauler or exempt government
vehicle is required to haul the waste tires away from the collection site.
The waste tires hauled from the designated site must be manifested using a
CTL form. Tires dropped off by individuals do not need to be manifested. For further information regarding specific requirements and responsibilities
on holding tire amnesty day events, please contact CIWMB’s waste tire
hotline at 1-866-896-0600. What if on a neighborhood cleanup day there are tires picked up and mixed
with garbage? If the tires are mixed with solid or green waste, it is considered a hazard
to remove/sort the tires and no CTL form is required. The vehicle picking up
the garbage is exempt from the waste tire hauler registration requirements
since the waste tires are incidental and not the main purpose of the cleanup
day.
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