Local Government Waste Tire Cleanup Matching Grant Program 1996-1997

• Checklist for Submittal of Grant Application

• Table of Contents

• Program Description

• Application Instructions

• Application Submittal

• Exhibit A - Application Cover Sheet

• Exhibit B - Work Statement

• Exhibit C - Project Budget

• Exhibit D - Sample Resolution

• Exhibit E - Previous Board Grants

• Exhibit F - Scoring Criteria

CHECKLIST FOR SUBMITTAL OF GRANT APPLICATION*

Application must be printed double-sided on 8.5" x 11" recycled paper, all pages numbered consecutively, stapled in upper left-hand corner, and submitted in the order listed below.

• Table of Contents 
• Application Cover Sheet 
• Work Statement 
• Project Budget 
• Approved Resolution 
• Summary of current and previous tire grants from CIWMB
• Project Report

 Submit one original and three copies by Friday, March 21, 1997, to:

California Integrated Waste Management Board
Grants Administration Unit - MS 19
8800 Cal Center Drive
Sacramento, CA 95826

 * This list is for your use only and is not a required part of the application package.

TABLE OF CONTENTS

 I. PROGRAM DESCRIPTION

Applicant Eligibility
Application Deadline
Grant Funding
Eligible Projects
Eligible Project Expenses
Ineligible Project Expenses
Application Review
Partial Funding of Grants
Grant Contract
Audit Requirements
Exceptions

II. APPLICATION INSTRUCTIONS

Application Cover Sheet
Work Statement
Project Budget
Approved Resolution
Summary of Current and Previous Tire Grants
Waste Tire Cleanup Matching Grants Scoring Criteria

III. APPLICATION SUBMITTAL

 IV. EXHIBITS*

*Note: All CIWMB Exhibits/Forms may be adapted to each local jurisdiction's
computer software, however, the format must be followed as provided in this
application package.

LOCAL GOVERNMENT WASTE TIRE CLEANUP
MATCHING GRANT PROGRAM

GRANT APPLICATION INSTRUCTIONS

FISCAL YEAR 1996/97

I. PROGRAM DESCRIPTION
Public Resources Code Section 42889 (e) authorizes the California Integrated Waste Management Board (CIWMB) to allocate monies from the California Tire Recycling Management Fund (Tire Fund) to pay the costs of cleanup, abatement, or other remedial action related to the disposal of waste tires. At the CIWMB's meeting of November 20, 1996, Resolution No. 96-523 was adopted, authorizing a $250,000 allocation of Tire Fund monies to establish a Local Government Waste Tire Cleanup Matching Grant Program for Fiscal Year 1996/97. The grants will be awarded to local governments on a competitive basis for the removal, transportation, and disposal of waste tires from "legacy waste tire sites" containing 5,000 or more waste tires and located within the applicant's jurisdiction. A "legacy waste tire site" is defined as a waste tire stockpile to which tires are not being added and from which tires are not being removed as a business activity.. The grants will require at least a 50% local government funding match of the total project cost.

Applicant Eligibility
Any local government agency within whose jurisdiction a legacy waste tire site(s) of 5,000 or more tires has been identified is eligible to apply for a Local Government Waste Tire Cleanup Matching Grant. All legacy waste tire sites proposed for cleanup in local government grant applications will require confirmation by CIWMB staff before qualifying for grant funding. The grants will be awarded on a competitive basis.

 Application Deadline
The Local Government Waste Tire Cleanup Matching Grants application period extends until Friday, March 21, 1997. Applications must be brought to the California Integrated Waste Management Board's headquarters in Sacramento by 3:00 p.m., Friday, March 21, 1997, or postmarked on or before March 21, 1997. Late applications will be returned to the applicant unopened and will not be considered for grant funding.

For additional copies of the Local Government Waste Tire Cleanup Grant application, contact Michael Keffer at (916) 255-3896.

Grant Funding
Due to the competitive nature of the Local Government Waste Tire Cleanup Matching Grant program, the maximum amount of grant funding an applicant can request from the CIWMB will be $25,000. The applicant must provide at least equal project cost funding to that requested from the CIWMB. Grants will not be awarded to two agencies within the same jurisdiction (example: City of Sacramento Public Works Department and City of Sacramento Health Department).

Eligible Projects
Grant funding will be restricted to the cleanup of waste tire stockpiles, identified as legacy waste tire sites by local government and CIWMB personnel, which contain 5,000 or more waste tires. The cleanup programs must be implemented between July 1, 1997, and January 1, 1998, and be developed to achieve maximum effectiveness and efficiency.

Eligible Project Expenses
The following waste tire site cleanup activities are eligible for grant funding:

Ineligible Project Expenses

Application Review
After the close of the application period, a panel of CIWMB staff will review and score each grant proposal. Based on the scoring criteria (Exhibit F), staff will rank the grant proposals and, as funds allow, present the highest ranked proposals to the CIWMB for funding approval

Partial Funding of Grants
Grant recipients may receive only a portion of the funds requested if the CIWMB determines that only part of the proposed project ranks competitively. In this event, CIWMB staff will incorporate any additional grant conditions and/or changes into the final agreement. CIWMB staff may require additional information to accurately assess the revised project. Any such changes will be made in consultation with applicants whose grant requests have received CIWMB approval.

Grant Contract
Following the CIWMB's approval of the grant awards, the Grantee will receive a Grant Agreement, Administrative Procedures and Requirements, and Terms and Conditions. These documents along with the applicant's Project Budget and Work Statement will comprise the grant contract. The applicant's signature authority must sign the Grant Agreement and return the document to the CIWMB within 30 days of its receipt. The performance period will be for the 6 month period beginning July 1, 1997, and terminating January 1, 1998.

Audit Requirements
The Grantee agrees that the CIWMB, the State Controller's Office, and the State Auditor General's Office, or their designated representatives, will have an absolute right of access to all of the Grantee's records pertaining to the grant to conduct reviews and/or audits, including, but not limited to the Grantee's contractors, subcontractors, vendors, and any entity receiving benefit from the grant funds. These records pertaining to the grant funds will be made available to the designated auditor(s) upon request for the reviews and/or audits. Such records will be retained for at least three (3) years after expiration of the agreement, or until completion of any action and resolution of all issues which may arise as a result of any litigation, claim, negotiation, or audit, whichever is later. If an audit reveals the grant funds are not being expended, or have not been expended in accordance with the agreement, the Grantee may be required to forfeit the unexpended portion of the funds and/or repay the CIWMB for any improperly expended monies.

Exceptions
Any requests for exceptions to the requirements of this application must be submitted in writing. The request will be reviewed and a determination made by the CIWMB within 10 working days from the date of receipt. Submit requests to:

California Integrated Waste Management Board
Tire Unit - MS 24
8800 Cal Center Drive
Sacramento, CA 95826
Attention: See Chaun Lee

II. APPLICATION INSTRUCTIONS

Grant applicants must submit the following information for proposed waste tire cleanup projects to be implemented between July 1, 1997, and January 1, 1998. All application materials will become the property of the CIWMB. A Waste Tire Cleanup Grant application must :

All exhibits included in this application package may be adapted to each local jurisdiction's software; however, the format must be followed as provided on the form attached to this document.

APPLICATION COVER SHEET (EXHIBIT A)

The Application Cover Sheet includes basic information identifying the project, the applying jurisdiction(s), and the individuals responsible for the program implementation. The person signing this document must be the individual given signature authority in the jurisdiction's resolution (see page 14, Sample Resolution and Exhibit D). Please designate who will be responsible for the performance of this grant as follows:

WORK STATEMENT (EXHIBIT B)

The Work Statement must list all tasks described in the narrative of the Project Report (see EXHIBIT F) that are necessary to complete the project.

Major tasks should be broken into sub-tasks. The Work Statement attached to this document as Exhibit B may be adapted to each applicant's computer software, or reproduced as necessary. The Work Statement must address all objectives described in the Project Report.

PROJECT BUDGET (EXHIBIT C)
Please refer to the Ineligible/Eligible Project Expenses section of the application (see page 2), when completing this form. The Project Budget should demonstrate that the proposed Work Statement (Exhibit B) will be carried out in a realistic and cost effective manner. Do not request more than the allowable maximum of $25,000 or what you can reasonably use. All expenses must be itemized and copies of bids or estimates should be attached when applicable. Applicants are encouraged to indicate in the Project Report section of the application (see page 4), what budget items should have funding priority if only a portion of the grant request is funded. Because these grants are competitive, grant recipients may only receive a portion of the funds requested. You will not increase the possibility of your grant request being reduced by indicating funding priorities.

On the Project Budget form, show the costs associated with each component of the project for which you are requesting grant funds. These components should have been identified in the Methodology section of the Project Report and listed in the Work Statement. Complete a separate page for each project component. For each cost, identify the amount of CIWMB Grant funds contributed and the amount of Local Government funds contributed. Itemize all costs and group them under the following Line Items as applicable:

APPROVED RESOLUTION (EXHIBIT D)
The grant application package must include an approved resolution from the applicant's governing body that authorizes submittal of a grant application for a Local Government Waste Tire Cleanup Matching Grant and identifies the title of the individual authorized to execute any agreements, contracts, and requests for payment (see Exhibit D).

Regional Programs - In addition to the resolution for the lead applicant as described above, applications for regional programs must include one of the following:

The approved resolution MUST BE SUBMITTED TO THE CIWMB PRIOR TO MAY 1, 1997. Please select the authorized representative carefully because this will be the only person whose signature will be accepted by the CIWMB on the contract and payment requests.

SUMMARY OF CURRENT AND PREVIOUS CIWMB TIRE GRANT AWARDS (EXHIBIT E) 

Please provide the following information using Exhibit E:

In addition to the information you provide on the form, describe, in narrative form, the following in regards to any current or past tire grant received from the CIWMB:

Given the competitive nature of this process, completion of this section is crucial to the application's overall evaluation. A Project Report must be included with the Grant Application. The Project Report must include a narrative outlined to address the elements listed in EXHIBIT F. These are as follows:

In specifying the legacy waste tire sites to be cleaned up during the project, this section should also include an operational plan explaining how the project will be conducted. This plan can include the following:

III. APPLICATION SUBMITTAL

Grant applications must be submitted to the CIWMB's principal place of business by 3:00 p.m., Friday, March 21, 1997. Applications postmarked by this date are acceptable. Applications postmarked or delivered after the deadline WILL NOT be considered. It is the applicant's responsibility to ensure that the application is received on time at the CIWMB offices. Sending your application by return receipt mail will provide you with proof of delivery.

Please submit the application to:

California Integrated Waste Management Board
Grants Administration Unit -MS 19
8800 Cal Center Drive
Sacramento, CA 95826

EXHIBIT A

State of California                                                                      California Integrated Waste Management Board

APPLICATION COVER SHEET
LOCAL GOVERNMENT WASTE TIRE CLEANUP MATCHING  GRANT

_________________________________________________________________________

__________________________________________________________________________

Applicant

______________________________________________________________________________

Applicant's Address City County Zip Code

______________________________________________________________________________

Program Director Title Phone

______________________________________________________________________________

Finance Officer Title Phone

______________________________________________________________________________

Primary Contact Title Phone

______________________________________________________________________________

Contractor(s) (if applicable)

______________________________________________________________________________

Federal Tax Identification Number Legislative District Number

Brief Project Description ( 1-3 sentences):

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Total Grant Request: $_____________________

Certification: I declare, under penalty of perjury, that all information submitted for the CIWMB's consideration for allocation of grant funds is true and accurate to the best of my knowledge and belief.

Name of Person Authorized by Resolution:  _____________________________________

Signature____________________________Date:__________ Phone:_______________

EXHIBIT B

WORK STATEMENT

LOCAL GOVERNMENT WASTE TIRE CLEANUP MATCHING GRANT

Grant Applicant____________________________Date___________________________

 Proposed Project______________________________________________

EXHIBIT C

PROJECT BUDGET

Local Government Waste Tire Cleanup Matching Grant 1996/97

 Jurisdiction: ______________________________________

 PROJECT COMPONENT:

PROJECT GRAND TOTAL : $ _________________________

EXHIBIT D

SAMPLE RESOLUTION

WHEREAS, the people of the State of California have enacted Assembly Bill 2108 (Mazzoni, 1996) that requires the retailer seller of new tires to collect a fee of $0.25 per tire and to remit $0.225 of the fee to the state for deposit in the California Tire Recycling Management Fund; and

WHEREAS, the people of the State of California have enacted Senate Bill 937 (Vuich, 1990) that allows the California Integrated Waste Management Board to allocate monies from the California Tire Recycling Management Fund to pay the costs of cleanup, abatement, or other remedial action related to the disposal of used whole tires; and

WHEREAS, the California Integrated Waste Management Board at its November 1996 meeting, allocated $250,000 to establish the Local Government Waste Tire Cleanup Matching Grants Program; and

WHEREAS, said procedures established by the California Integrated Waste Management Board require the applicant to certify by resolution the approval of the application before submission of said application to the state; and

WHEREAS, the applicant will enter into agreement with the State of California for development of the project;

NOW, THEREFORE, BE IT RESOLVED that the _____(Title of Governing Body)________ authorizes the submittal of an application to the California Integrated Waste Management Board for a Local Government Waste Tire Cleanup Matching Grant. The (Title of Official) of the (Name of Jurisdiction) or their designee is hereby authorized and empowered to execute in the name of the (Name of Jurisdiction all necessary applications, contracts, agreements and amendments hereto for the purposes of securing grant funds to implement and Carry out the purpose specified in the grant application.

The foregoing resolution was passed by the (Title of Governing Body) this _____________ day of ____________________, 1997. Effective ___________________, 1997.

ATTEST:

Signed: ________________________________________________ Date: ____________                      (Name and Title of Official Authorized to Sign)

EXHIBIT E  

SUMMARY OF CURRENT AND PREVIOUS CIWMB GRANTS

EXHIBIT F

Last updated: December 02, 2007