Sample Letter to Vendors

(Date)

(Business name and address)

Dear Valued Supplier:

The [Name of School District] and its suppliers enjoy a tradition of meeting the challenges of schools in providing the tools with which to provide a quality education to the children of our community. Today, that challenge is more complex due the increased demand on performance, cost-cutting and the emergence of a new force--environmental issues. We share the national concern for improvement of the environment and preservation of our natural resources, and we are committed to reducing our District’s impact on the environment by reducing, reusing and recycling packaging and other materials. We believe the recently adopted Environmental Purchasing Policy will achieve this goal and significantly cut purchasing, operating, and disposal costs.

Specifically, we ask you to be a partner with us to:

• Look for opportunities to reduce packaging volume and weight by reducing packaging materials used on the products you manufacture or supply.

• Investigate opportunities to utilize reusable shipping materials, including durable pallets and reusable plastic crates totes and corrugated boxes.

• Use increasing amounts of recycled materials in the packaging you use with specific minimum goals of 25 percent recycled content in corrugated containers and 20 percent recycled content in plastic containers.

• Utilize the highest recycled content materials possible in other types of packaging, such as folding cartons and blister cards.

• Improve the recyclability of nonreusable shipping materials.

Please do not limit your efforts to these goals. Be innovative! These goals should apply to all product packaging as well as any repair and replacement parts packaging you supply to us.

Thank you for your support.

Sincerely,

[Name of Chief Business Official]

Purchasing | Diversion Project Report

Last updated: April 04, 2008