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Tips for Success
- Disaster Debris Management Plan
- Eligibility
- Contracts
- Details
Disaster Debris Management Plan
Short Term Activities
- Establish debris removal priorities
- Debris clearance from roads for emergency vehicles
- Law enforcement, resumption of critical services and damage assessment
personnel
- Prioritize key routes
- Identify temporary debris sites (if necessary)
- Activate appropriate stand-by contracts
- Coordinate and track resources
Long Term Activities
- Collection and hauling of various debris types
- Storage of the debris
- Managing appropriate debris contracts
- Debris Monitoring
- Locating, leasing, opening, operating debris management sites
- Compliance with environmental and historic regulations
- Documentation of all actions, costs, including labor, equipment,
materials, rental equipment, property leases, inspections, monitoring costs,
contracts, etc.
Eligibility
Debris removal may be eligible when it:
- Eliminates immediate threats to lives, public health & safety
- Eliminates immediate threats of significant damage to improved public or
private property
- Ensures economic recovery of the affected areas to the benefit of the
community-at-large
Debris must be:
- Result of declared event
- Located in designated disaster area
- Legal responsibility of an eligible applicant
Private Property Debris Removal
- Disaster caused very severe and widespread damage
- Removal is necessary to eliminate an immediate threat to life, public
health and safety or to improve public or private property
- Work is performed by an eligible applicant
- Private property owner has provided all insurance documents
- Removal has been pre-approved by OES and/or FEMA
- Required legal documents are in place
Legal Issues
- Hold Harmless Agreement
- Right-of-Entry Agreement
- Request review by DFO attorney
Contracting
General Requirements
- Use of competitive bidding
- Well-defined scope of work
- Detailed documentation
- Termination clause
- Reasonable performance period
- Make your own debris estimate
Contract Considerations
- Fully document process
- Ensure costs are reasonable
- Monitor operations
- Ensure all contracted activities are required
- Request technical assistance from OES and/or FEMA
It’s All in the Details
- Document, document, document!!
- Keep detailed records from the start of the event
- Segregate disaster related work from normal activities
- Accumulate actual costs and expenditures as they occur
- Document what, who, when, where, how long and how much
It’s Your Money
- Pay Attention
- Don’t just sign on the dotted line
- There are no dumb questions
Please note this is only an outline of the presentation. If you would
like a CD of the entire LEA/CIWMB Conference including these presentations,
in full,
please e-mail Melissa Hoover-Hartwick.
Agenda
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