Electronic Disposal Reporting System (eDRS) Introduction

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California Integrated Waste Management Board

21st Century disposal reporting is here!

Revised Disposal Reporting System (DRS) regulations became effective January 1, 2006, requiring solid waste facilities to track and report new DRS data to county disposal coordinators, who then report to the California Integrated Waste Management Board (Board). To simplify the reporting process for both the new and continuing data requirements, the Board is developing a modern electronic Disposal Reporting System (eDRS). Notification will be provided to affected parties when the new eDRS system is available.

The new system automates data entry processes, simplifies the required dissemination of data, and provides jurisdictions with more timely access to disposal information. Counties who use eDRS will no longer need to print out disposal reports and send them to every jurisdiction that disposes solid waste within their boundaries, only to resend those reports every time the data is revised. Likewise, eDRS relieves the counties' burden of finding contact information for every jurisdiction with disposal, as well as their need to maintain aging solid waste data systems that may no longer meet local or Board requirements.

eDRS offers counties two convenient options for filing required quarterly solid waste disposal reports with the Board from the comfort of an internet-connected computer.

Online live data entry system: Uses a standard internet browser like Microsoft Internet Explorer. You log into our secure web pages and enter data directly into the Board-maintained eDRS database. We help you check your data and reduce errors before you file with the click of a mouse.

Online upload: Using our data format (critical information below), you upload a Microsoft Excel spreadsheet directly into the Board-maintained eDRS database. The spreadsheet is instantly pulled into the Board's database and checked for errors before you enter facility summary information, and then confirm the filing with the click of a mouse.

Regardless of which method you use to send us your disposal data, your jurisdictions will be able to log into the Board eDRS system any time to see their most current disposal figures.

Counties win because their disposal reporting responsibilities to jurisdictions are dramatically reduced; jurisdictions disposing in your county win because they can access current data any time, and the Board wins because we reduce data entry time. eDRS is a winner for everybody in the disposal reporting chain.

Counties which intend to use the web-based data entry system need do nothing to prepare. Counties which intend to use the upload system will need to format their disposal data correctly. Toward that end, Board staff has prepared helpful documents that fully accommodate the new data types specified in the DRS regulations package which became effective January 1, 2006.

Data Entry (Jurisdiction Allocations)

County Data Reporting Specification for eDRS (MS Word, 203 KB). This document lists and describes each data field necessary for a successful download. This document specifies the length and type of data appropriate to each field (text or numbers).

Data Specification Template for Electronic Upload of Quarterly County Disposal Reports (MS Excel, 19 KB). Here, the data specification formats are converted to an Excel template. Your Excel spreadsheet must match this template for a successful upload. Please note that there must be no worksheets in the download file other than the one containing the eDRS information, regardless of whether those worksheets are blank or not.

Sample Data File for Electronic Upload of Quarterly County Disposal Reports (MS Excel, 25 KB). This document should help you envision what a correctly formatted file will look like prior to upload.

Quarterly Summaries by Facility

Landfill Quarterly Summary Information Template with Instructions (MS Excel 39 KB). Agencies may use this template to submit facility summary information to the Board via e-mail, fax, or mail. When eDRS becomes available, counties may wish to use the template to assist them with inputting the facility summary information directly into eDRS.

The DRS templates page includes additional templates, including scale exemption and station notification templates.

The Board DRS team will be maintaining contact with county disposal coordinators to inform them about the progress of eDRS and to inquire about training needs. If you wish to be an eDRS test county, or if you need help formatting your data to meet the Board specification for upload, please contact Peter Staklis.