Enforcement Advisory Council

Structure and Procedures

Mission Statement

It is the purpose of the Enforcement Advisory Council (EAC) to advise and assist the California Integrated Waste Management Board (CIWMB), California Conference of Directors of Environmental Health-Solid Waste Policy Committee (CCDEH-SWPC), and/or Local Enforcement Agencies (LEAs) on matters relating to all aspects of the Local Enforcement Agency Program when:

1. Requested by the CIWMB, CCDEH-SWPC, or the LEA Round Tables
2. In the opinion of the EAC, advice to the CIWMB, CCDEH, and/or the LEAs is warranted and appropriate.

The LEA Round Tables are closely associated with the EAC and their mission statement is therefore described here. It is the purpose of the Round Tables to be a place for information sharing and discussion of concerns, and a forum for two-way communication between CIWMB staff and LEA staff. LEA Round Tables will determine which issues they want to forward to the EAC for discussion/resolution. Issues and ideas from the Round Tables will be prioritized and sent to the EAC Chair for placement on the EAC general agenda. The top one or two items from each Round Table region, if not on the general agenda, may be raised during the specific EAC agenda item for Round Table Reports. Each LEA Round Table representative to the EAC will be responsible to assure the flow of information between their Round Table and the EAC.

Membership

The EAC Structure and Procedures shall be amended as follows:

There are 6 members who represent the 6 CIWMB/LEA regional Roundtables and 6 members that represent the following organizations:

1. California Conference of Local Health Officers,
2. California Conference of Directors of Environmental Health,
3. California Department of Health Services, Contract Counties,
4. Northern City LEAs,
5. Southern City LEAs,
6. CIWMB EA Section staff.

Each of these organizations will utilize their own procedures to select their representatives. Selected representatives may be replaced at any time by their respective groups. The selected representative may send an alternate to attend the meetings at any time. The alternate will retain the same meeting privileges as the permanent member. These same procedures apply to the six Regional Representatives.

Officers

Titles:

1. Chair
2. Two Vice-Chairs

Terms of Office:

1. Two years for each office.
2. An officer may return to a previous office after an interim of two years outside the office.

Responsibilities:

1. The chair will conduct the meetings.
2. The chair will arrange the Agenda in consultation with the other members of the EAC.
3. The Vice-Chairs will assist the Chair at its behest.
4. Members may be selected to track issues or represent the EAC at Board Meetings, workshops, or other venues.

Means of Selection:

1. The EAC may select a new Chair or Vice-Chair at any time.
2. The selection will proceed like any other matter put before the Council for a vote.

Any Officer may resign at any time. Once this has been made known to the council, the council will select a new officer by the usual means.

Decisions of the Council

Any official decision of the Council will be by resolution, including the selection of officers. An item is considered “resolved” when a resolution has been passed regarding that item.

Resolution can only be made when a Quorum of the council is present and with six affirmative votes.

A quorum consists of the presence of at least six council members of which at least four must be regional representatives.

Resolutions can be made at any time on any subject.

Resolutions that require the Council to advise or refer a matter to the CIWMB or CCDEH-SWPC must originate within the allotted discussion period of an Agenda Item.

Resolutions are initiated by a motion of any Council member and seconded. If seconded, the chair will ask for a hand vote.

The Resolution will contain all the elements of its execution.

All resolutions that are transmitted to the CIWMB shall be sent directly to the Deputy Director of the Permitting and Enforcement Division (per Resolution 8-96).

At the time each Resolution is passed, the EAC shall decide to whom the Resolution will be addressed (i.e. the CIWMB and/or the CCDEH-SWPC).

“Policy” issues shall be forwarded to the CCDEH-SWPC for consideration.

Meetings

Meetings will occur approximately six times a year to correspond with the Tri-annual Roundtables. One meeting will occur some weeks before the Roundtable and another after the Roundtable.

Meetings will start between the hour of 9-10:00 a.m. Specific start time will be at the Chairs discretion in consideration of travel required by current members.

One hour break for lunch.

Meetings reconvene at 1:00 p.m. and end at 3:30 p.m.

All Agenda Items not resolved by 3:00 will either be resolved during an additional three minutes for each item or be automatically placed on the Agenda for the next meeting.

The meeting can end at any time when all the Agenda items have been resolved.          

Agenda items

Maximum of Eight Agenda Items:

There are 240 minutes of discussion allotted for all the Agenda items. If the maximum number of Items (8) are placed on Agenda, then each item will be allotted 30 minutes. The "allotted time" for each item is 240 minutes divided by the number of items.

If an item is not resolved within the allotted time, the item will be tabled to later in the meeting.

If discussion concerning any item terminates before the allotted time has been "spent" then time left over will be put in a bank. When all Agenda items have been initially discussed, the number of unresolved items will be divided into the number of minutes in the bank and this time will be the new allotted time. If an item is still not resolved by the end of the second allotted time for an item, that item will automatically be placed on the next meeting agenda.

All discussion ends at 3:00. All unresolved items will either be resolved or placed on the next meeting agenda. Discussion for each item will be limited to three minutes.

Each item could be resolved by one of the following methods:

1. Placed on the next Meeting Agenda.
2. Referred back to the Roundtables.
3. Referred to CCDEH-SWPC.
4. EAC decides to terminate discussion and further action. The item could be requested to be put on the agenda at a later date like any other item.
5. Formal advice to the CIWMB and/or CCDEH-SWPC by means of a written resolution addressed to the Deputy Director of the Permitting and Enforcement Division and/or the Chair of CCDEH-SWPC.
6. Execution of any other resolution by the EAC.

Constituency Communication

EAC members may communicate their activities or the activities of the EAC in any manner they choose.

Meeting Privacy

All meetings are public and generally governed by the provisions of the Bagley-Keene Act.

Minutes

Activities of the meetings may be audio recorded or hand written by EAC and/or CIWMB personnel. The EAC Chair is responsible to designate an assigned minute taker.

General Comments

The chair will expedite discussion of each item:

1. Discussion limited to pertinent facts of the item.
2. Discussion by any individual may be limited by the Chair in order to let all participate.
3. Each Representative may address the Council at any time there is a lull in the discussion. The Chair will determine speaker preference when a conflict occurs.
4. Non-Committee. Members may not address the Council unless recognized by the Chair.
5. One of the Co-Vice Chairs will be the timekeeper.

Last updated: April 11, 2008