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The California Integrated Waste Management Board (CIWMB)
developed the Local Enforcement Agency (LEA) Equipment Loan Program (loan
program)
to support LEA equipment needs and to fulfill the requirements of Public
Resources Code (PRC), Section 43217 which states: “The board shall provide
ongoing training, technical assistance, and guidance to enforcement agencies to
assist in their decision-making processes.”
This assistance includes a program for loaning technical and scientific
equipment, to the extent that funds are available to the CIWMB to purchase that
equipment.”
Additionally,
the program was developed to support LEAs whose financial or technical
resources limit their ability to obtain and operate instrumentation and other
technical and scientific equipment.
The
specific goals of this loan program are to:
- Provide
a reliable supply of calibrated instrumentation and other technical and
scientific equipment for loan to LEAs.
- Provide
training and technical support to LEAs.
- Encourage
LEAs to adopt and use standardized equipment.
- Ensure
all loaned equipment meets acceptable levels of quality control and quality
assurance.
- Reduce
cost by centralizing maintenance and repair for field equipment.
- Increase
support and cooperation between the CIWMB and LEAs for field activities.
The loan program is available to all LEAs
certified or partially certified by the CIWMB.
The CIWMB and the LEAs shall have the following responsibilities:
CIWMB Responsibilities
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Control, maintain, and issue loaned equipment
designated in this program.
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Ensure that all loaned equipment meets acceptable
levels of quality control and quality assurance.
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Ship loaned equipment to
LEAs.
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Perform limited maintenance on LEA-owned
instruments.
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Provide training in the use of loaned equipment.
LEA Responsibilities
- Use loaned equipment only for CIWMB-related field
activities.
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Care for all loaned equipment.
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Return loaned equipment in a timely manner for
maintenance and calibration.
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Not loan CIWMB-owned equipment to a third party.
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Pay for all damages, loss, and lost parts of any loaned
equipment while in their possession.
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Pay return shipping costs of the loaned equipment
and to retain responsibility for the safe return shipment of the loaned
equipment.
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Participate in training as needed to support the use
of such equipment.
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Notify CIWMB's health and safety field shop of any loss/damage/malfunction as soon as possible.
The loan program makes available air monitoring
instruments and equipment to LEAs. It
also provides technical support and training assistance for all loaned items. The following is a list of the
instrumentation and equipment available for loan:
Instrumentation
Gas Monitoring Kit containing:
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Gas Measuring Instruments (GMI) Gas Surveyor model #442
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Evacuation pumps and collection bags
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Magnehelic gauge
Radiation
Dosimeters:
- Science Application International Corp (SAIC) model PD-10i
Equipment
- Barhole punches
- Global positioning systems (GPS)
kits
- Digital camera kits
- Compost thermometers/carrying
case
The types, quantity, and brands of
instrumentation and equipment offered by the CIWMB may change without notice.
A. Program Requirements/Terms
- A request for equipment or services must be made on the
Equipment Loan Request Form, CIWMB 640.
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The equipment/instrument loan is provided for a term of
three (3) months to minimize maintenance requirements (cameras are loaned for 30 days
maximum).
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Provisions can be made for the exchange of an
instrument for a freshly calibrated and serviced instrument after the initial
three (3) months.
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Four successive, three (3) month borrowing periods
(i.e., equipment exchanges) are allowed if inventory is available.
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Once possession is taken, the LEA is responsible for
loss/damage/misuse and any consequential damages resulting from use of the
equipment.
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All equipment is available on first-come, first-served
basis.
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Under short supply or emergency situations, the CIWMB
reserves the right to recall or prioritize the loan of equipment.
B. Loan Procedure
To borrow an instrument/equipment, the following
procedures apply:
- A
verbal reservation for the needed equipment may be submitted at least two (2)
weeks in advance.
- Confirm
request by submitting a completed
Equipment Loan Request Form, CIWMB 640,
within seven (7) working days of verbal request. (Equipment will not be shipped without the completed form.)
- Equipment
can be delivered either by:
a. Commercial carrier certified delivery (UPS, Federal
Express, USPS, etc.).
b. LEA pick up.
c. Board field staff delivery (for joint inspection only).
- Shipment
to the LEAs will be paid by the CIWMB.
- Notify
the LEA
Equipment Loan Coordinator (Coordinator) at the field shop within 24
hours of receiving equipment.
- Upon
completion of instrument and/or equipment use, or the three- (3) month term,
whichever comes first, the loaned item shall be returned.
- Notify
the LEA Equipment Loan Coordinator before the item is returned.
- LEAs
are responsible for the return shipment cost.
All shipments shall be insured and shipped according to the CIWMB instrument
shipping/receiving procedures.
- Contact
the LEA Equipment Loan Coordinator to verify that returned equipment arrived.
Technical Support. In addition to loaning equipment and instruments, the
program will provide the following technical support for LEAs who possess gas
measuring instrumentation, similar to that available to LEAs under the program.
- Repair, Maintenance, and Servicing
Through the LEA Equipment Loan
Program, LEAs may receive maintenance and service on LEA-owned instruments for
models covered under the CIWMB repair contract. Under the service contract, maintenance and service includes
sensor change out, calibration, and minor repairs. More extensive repairs can be provided at the discretion of the
LEA
Equipment Loan Coordinator. LEAs will be provided with an assessment of the
needed repair or maintenance and the estimated date for return prior to any
servicing, repair, or maintenance.
- Equipment Loans During Maintenance/Repairs
CIWMB gas monitoring instruments
can be loaned to LEAs if available while the LEA’s equipment is being serviced
(if equipment is needed for exchange).
Loaned equipment must be returned immediately upon receipt of the
LEA-owned equipment.
- Instrument and Equipment Consultation
Consultation for troubleshooting
and interpretation of instrument readings.
Please note that a minimum of two (2) weeks is required
to perform a complete calibration with at least one (1) week of advance notice
of services needed.
Training. Through this program, LEAs may obtain training on the
proper use, care, and maintenance of air monitoring equipment and
instrumentation. The following training
classes are available:
- Landfill gas detection: LGM and colorimetric tube
application, interpretation of data, trouble shooting, and instrument
limitations.
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Landfill decomposition gas: air safety instrumentation.
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Instrument maintenance and calibration.
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Safe use and maintenance of barhole punches.
Formal training sessions will be provided as needed. Please contact the LEA
Equipment Loan Coordinator at the
Horn Road Field Shop for
training schedules and enrollments.
The LEA Equipment Loan Coordinator may also arrange special
informal training classes. The training
curriculum or fiscal training calendar may be altered to fit the LEA’s specific
needs or interests.
D. Reservations and Other Communications
To reserve instruments or other equipment, contact the LEA
Equipment Loan Coordinator at
(916) 255-4525 or by fax at (916) 255-2567 or e-mail at pguadagn@ciwmb.ca.gov. Reservations
must be made at least two (2) weeks in advance of instrument need. All reservations must be followed with
submittal of the Equipment Loan Request Form (attached) within seven (7) days
of the reservation. No loan will be
made without a completed and signed request form.
The maximum cost the CIWMB will pay for instrument
repair or maintenance is at the discretion of the LEA Equipment Loan
Coordinator.
Communication concerning training, loaned equipment,
equipment repair, maintenance or calibration, or interpretation of instrument
readings should be directed to the LEA Equipment Loan Coordinator at
(916) 255-4525.
Receiving
- Please inspect package for external damage, then open
carefully so that shipping materials can be reused.
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Inspect contents. If the carrying case/shipping case is
damaged or missing components, immediately notify both the carrier and the LEA Equipment Loan Coordinator
to begin the claim procedure.
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If the instrument
arrives safely, use the maintenance sheet to check out each instrument's
functioning prior to using.
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Please contact the LEA Equipment Loan Coordinator when the shipment has been received and inspected so that it can be logged.
Shipping
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Inspect items to be
returned to ensure that each is complete per content list. Check identification numbers carefully to
ensure that numbers match (case & instrument). Report any discrepancies to the LEA Equipment Loan Coordinator
prior to shipment.
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Pack instrument/equipment carefully in original shipping
materials and ship to:
California
Integrated Waste Management Board
9910 Horn Road, Suite 300
Sacramento,
CA 95826
(916)
255-4525
- Insurance: The LEA is responsible for each instrument/equipment that it ships to CIWMB.
For purposes of obtaining insurance, please check with the LEA
Equipment Loan Coordinator
to approximate cost of replacing the instrument/equipment. Maintenance of a
shipping log with all receipts is recommended in case of loss or theft while in
transit.
- Carrier selection: At the discretion of the LEA, UPS, Federal Express or other private
carrier may be used.
For further information or assistance, please contact the
LEA Equipment Loan Coordinator at (916) 255-4525.
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