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California Integrated Waste Management Board accepted
questions regarding the Household Hazardous Waste 15th Cycle Grant (HHW 15)
until April 17, 2006. The following is a compilation of the questions we
received and our answers.
The following is a compilation of questions and answers
typically asked about Board grant programs adapted for the Household Hazardous
Waste (HHW) 15th Cycle grant. For your convenience questions have been grouped
into the following topics:
Frequently Asked Questions
1. Can a Joint Powers Authority (JPA) that covers two counties submit one
application for the County-wide Coordination Grant funds for both counties, or
does the JPA need to submit an application for each?
Answer: A JPA could be the lead agency for two different
county-wide areas working together as a regional u-waste study group,
provided that the JPA agreement includes solid and/or hazardous waste
management, and the JPA has letters of authority from the participating
jurisdictions in the two county-wide areas, and no invited jurisdiction
actively objected to the regional group acting together with the JPA as
lead. One application would be sufficient.
2. I work for a Joint Powers Authority representing 12 jurisdictions. We
are interested in applying for the competitive grant mentioned above, and need
clarity as to whether we are eligible. I have applied for and managed other
grants on behalf of our member communities, so believe we are eligible as a
regional agency. However, others have indicated that only the County or a City
may apply. Please provide clear direction on the ability of our agency to apply
on behalf of our members for the competitive grant for infrastructure and
increased awareness?
Answer: Yes, please see the answer to Question 1 above. This would
also apply if the jurisdictions were all located in one county-wide area.
3. Can a partner jurisdiction submit one letter of authorization to cover
both part A (regional coordination) and part B (infrastructure) grant
applications, or do separate letters need to be filed for each? It takes some
time to get letters signed by the appropriate City authority.
Answer: Attachment 2-C for Coordination grant and Attachment 5 for
the Infrastructure Grant are separate documents. However, if the language of
a single custom letter mentioned each specific grant by name and gave
permission to apply for both, that would suffice.
Note: Be sure to include a copy of the letter separately and properly
marked with the relevant attachment number in each grant application, as the
Coordination and Infrastructure application packages will be scored by
different reviewers.
4. If there is no recycling or HHW coordinator for a participating
jurisdiction, can the City/County Manager/Administrator sign the letter of
support?
Answer: Yes, the City Manager/Administrator or other official that
has authority over waste issues in the jurisdiction may sign.
5. Would it be possible to extend the deadline for getting our questions
in regarding the HHW grant app? There has not been enough time allocated to
review the grant and get the questions in from the time it was made available.
Answer: The question and answer period allowed is representative
of past grant practices. There is a deadline because all proposed answers
need to be reviewed and approved by our Grants Administration Unit and our
Legal Staff before posting.
6. It appears that the $7,000 grant for our rural county is only for
u-waste planning, coordination, etc. If u-waste planning in our rural county is
already complete, can we use the funds on our most pressing environmental issues
of illegal dumping, staff training, and the cost of lawful u-waste?
Answer: No, the non-competitive grant for county-wide
coordination is for strategy development and coordination, not program
operations. However, the Coordination Grant could be used to update existing
public educational materials to include information about u-waste handling.
If the county has important illegal dumping or waste collection financing
issues, a non-competitive Coordination Grant would provide a good
opportunity for a working group of stakeholders to discuss the issues and
try to develop a more effective approach.
A competitive Infrastructure Grant would be the appropriate place to
propose innovative u-waste reduction or collection programs.
7. Given that the grant award is relatively small for our area, we would
rather focus resources on educating the community about current collection
facilities. Is it acceptable to use Countywide Coordination Grant funding
solely for public outreach?
Answer: No, please see the answer to question 6 above.
8. If we agree to be the lead applicant and submit an application on
behalf of our county, are we committed to providing all of the information
contained in the draft Final Report Form? There doesn't seem to be adequate
funds to be able to research and provide the level of information that is asked
for in the report form (e.g. waste generation figures, projected total costs,
etc.).
Answer: The Coordination Grant is a form of state support to
assist the local stakeholders in finding coordinated solutions to u-waste;
it cannot pay for all the local planning costs. The Coordination Grant Final
Report asks for best estimates, not exact numbers.
9. Various sections in the Infrastructure Application Instructions
indicate a range of number of pages for response (e.g., 3-5 pages). Is this the
absolute minimum/maximum number of pages allowed, or merely a suggestion?
Answer: There is a total limit of 15 pages for the infrastructure
grant application, exclusive of forms. The section limits are suggestions.
10. What is a Form 303 report?
Answer: California Code of Regulations Title 14 section 18751.2
mandates that each jurisdiction annually submit information on the Household
Hazardous Waste (HHW) Element of their overall Waste Management Plan,
including the amounts of HHW material collected. Some jurisdictions have a
lead agency that submits the information for them. The data is reported on
CIWMB Form 303
as mandated by regulation. The Department of Toxic Substances Control and
CIWMB coordinate in collecting and processing the information.
11. Under either the Coordination or Infrastructure Grant program, are
jurisdictions expected to provide matching funds to receive these grants? Would
proposing matching funds when not required be viewed favorably in the
application evaluation process?
Answer: Matching local funds or other in-kind services are not
absolutely necessary for an Infrastructure Grant, but are viewed favorably
as they help show commitment by the grantee to the proposed project. For
example, up to three scoring points in the Budget category can be given for
matching funds or in-kind contributions (see Attachment 11 for the grant
scoring criteria). Matching funds are not required for a County-wide
Coordination Grant, but depending on nature of the local resources and
issues, it may be necessary to use some matching funds to complete some of
the tasks.
12. For the Infrastructure Grants -- I'm trying to get an idea of how
competitive this program has been in prior years -- approximately how many
applications does CIWMB receive, and what percent of those are typically
approved for funding?
Answer: The number of awardees varies each year with the amount of
funding available, the amounts requested, and the relative quality of the
applications. To use the most recent HHW grant cycle as an example, HHW
14th Cycle had 26 applications of which 21 were funded. Not all projects
were funded at the full amount requested. You may search our
grants database to get
more information about previous awardees and their projects.
13. Can two or more cities go in on this grant?
Answer: Yes, multi-jurisdiction applications are encouraged. See
the Application Instructions document for more detail.
14. Can you briefly explain what these funds are for---are they block
grants or competitive, and how much can we expect to get?
Answer: Please see the NOFA, Frequently Asked Questions, and the
Application for both brief and detailed descriptions of the grant.
15. I'd like to get a copy of the contract template that will be used for
the HHW grant due May 31, 2006. When I was a grant manager, I appreciated
proper formatting and easily transmittable data from application to contract.
Answer: There currently is no standard template as each grant
agreement is shaped around the specific awarded application. However, staff
is working on a proposal for a streamlined standard document for
consideration by the Board sometime later this year.
16. Has the 15th Cycle's funding been approved?
Answer: The HHW Grant 15th Cycle funding has been approved by the
Board, but funding is ultimately conditional on passage of the California
Budget Act for Fiscal Year 2006/2007 by the Legislature this summer.
17. Will the 15th Cycle application follow the same format as the 14th
Cycle?
Answer: As discussed in the Notice of Funds Available, there are
two separate grants in the Cycle. The County-wide Coordination Grant is new
and different.
While each grant cycle is unique, the HHW 15th Cycle Infrastructure Grant
looks somewhat similar to the 14th Cycle. There are competitive categories
for new and upgraded collection facilities and certain types of innovative
programs; however, there will be extra scoring points for u-waste related
projects. Also, facility design will be separated from facility construction
in its own new category. And, there are some new streamlined forms for
documenting work tasks and budget data.
18. The application for the HHW 15th Cycle grant was not posted to the
CIWMB website on the date shown in the Notice of Funds Available. What is the
estimated time frame for when the application will be available to the public?
Answer: There was an administrative delay that prevented meeting
the original posting date as planned. We apologize for any inconvenience
this caused. The grant application was posted on April 5, 2006 and the final
application due date was extended to May 31, 2006 to compensate.
19. For the infrastructure grant, if land is already owned by the City and
the City would like it to be used to site an HHW facility, can the grant funds
be used to plan and build the facility?
We are not clear which activities are included under Planning and Design
of Facilities vs. Construction of Facilities, there may be some gray areas. Do
you have a list of activities associated with each?
Answer: The Infrastructure grant has two funding categories for
developing new facilities: 1) the facility planning category is for
completing tasks such as designing and engineering studies, conceptual
drawings, permitting, and environmental and governmental approvals; and 2)
the facility construction category covers activities such as blueprinting,
construction, equipment purchases, final inspection and opening the
facility. The City can apply for either category, but not both.
While there may be some overlap between tasks in the two categories, the
major difference is that: in the facility construction category, the
applicant should be very well along in their planning, and approvals, and be
ready to start, complete and open the facility within the grant term.
20. How can we evaluate the success of the planning phase and construction
phase of the project? Do we benchmark accomplishments and show that they have
been completed?
Answer: Goals and objectives, achievement milestones, budget
analysis, and evaluation reports are all good ways to measure progress of
your grant. It is difficult to recommend a specific method because all
projects are different, and many cities have their own chosen method. But
note that points are given in the grant scoring criteria for the extent and
quality of the progress evaluation method used by the grantee.
21. Do you have a list to share showing State permits needed to open a HHW,
E-waste, and Universal waste collection center?
Answer: The permits required will vary depending on the size of
the proposed facility or program, the operator, the materials handled, and
the methods of collection and transportation used. See your
local solid waste
enforcement agency (LEA) and/or
Certified Unified Program Agency (CUPA) for more information.
You may also want to discuss your project with the local public works,
fire and water pollution agencies.
22. Our City's HHWE does not show a plan for a HHW collection center, but
does mention the possibility of a need in the future. Since June 1992, a need
has arisen for a HHW collection center to be constructed. Do we need to update
our HHWE?
Answer: Projects proposed in the HHW 15th Cycle grant should be
consistent with information in the HHWE. For example, if your HHWE says
there is 15 years worth of HHW growth capacity left in the current system,
we would wonder why you are applying for a new facility.
Your projects do not have to be specifically mentioned; but if they are,
the HHWE can be used as a supporting document to indicate need.
While not required for this grant, it is always a good idea to
periodically review and update the HHWE to reflect current local conditions
and future needs.
23. What constitutes a "revision"; i.e. does the CIWMB need to know every
single change is made to the submitted work plan/budget or can minor changes be
made without notice?
Answer: Examples of a revision would be exceeding a budget
category, deleting a goal or objective, violating a permit condition, or not
meeting or changing a progress milestone. Minor operational changes need not
be reported, although a "no surprises" policy is always appreciated by your
CIWMB Grant Manager and will also usually benefit the grantee.
24. Four cities would like to apply together for a regional grant for a
u-waste collection project in conjunction with local home center-type stores to
have u-waste collected at their stores and perhaps have a city pick up. Do we
have to include the county in which we all reside?
Answer: A public/private partnership to develop and implement a
specific innovative u-waste collection model program would be an
Infrastructure Grant proposal. Any individual or group of jurisdictions,
including or not including the unincorporated county, could apply.
County-wide Coordination Grants on the other hand are for developing
overall coordination and strategy for u-waste collection county-wide and
should include all stakeholders and jurisdictions in the area, including the
county government.
25. What constitutes "government managed property", what about a privately
owned facility that is run by the private entity, yet overseen by local
government through a franchise agreement? Does that count as eligible?
Answer: Operational relationships between local public and private
entities are allowed in Infrastructure Grants, providing there is a long
standing agreement between the parties as it relates to any proposed
permanently installed state grant-funded equipment or facilities. To
prevent an inadvertent gift of state funds to the private party owning the
land, the relationship or contract must be long enough so that by its end
any non-movable or non-recoverable state-funded equipment has been
reasonably exhausted or is obsolete. The local public entity would, of
course, be the grant applicant, with full responsibility for performing
under the Grant Agreement, and complying with all grant requirements, if an
Infrastructure Grant were to be awarded.
1. Is the HHW 15th Cycle offering two different types of grants?
Answer: Yes. The HHW 15th Cycle is offering a non-competitive
grant (the Regional U-Waste Coordination Grant) and a competitive grant
(Competitive Infrastructure Grant).
The county-wide Coordination Grant is not competitive and provides
funds to each county-wide area to bring stakeholders such as governments,
water, air and waste agencies, industry, and the public together to discuss
the most cost-efficient methods of collecting and processing the u-waste
materials. The grant uses a streamlined application and simplified final
report. Any jurisdiction can apply to be the lead coordinator for their
county-wide area.
The Infrastructure Grant is similar to previous cycle HHW competitive
grants for individual or multi-jurisdiction projects, except that extra
scoring points will be given to projects that focus on u-waste, such as
designing or building new collection facilities, upgrading to add u-waste
capacity, or developing innovative u-waste reduction and collection
programs. Rural, small city and regional projects also receive preference
points.
2. How is the HHW 15th Cycle grant different from last years HHW 14th
Cycle grant program?
Answer: There are several significant differences. This year's HHW
15th Cycle grant includes the following:
- There is an overall theme – "getting ready for u-waste". During the
scoring of the HHW 15th Cycle grant application, points will be given
for u-waste related projects and programs.
- There are two separate grant programs in the HHW 15th Cycle, each
with its own separate rules and application package
- There is $500,000 in non-competitive grants for county-wide
coordination
efforts
- There is $4,000,000 available to be awarded in competitive grants
for infrastructure projects and innovative programs
- There is a new category of competitive projects – facility planning
and design
See the application and the sections below for more information.
3. Can I use California Integrated Waste Management Board (CIWMB) Used Oil
Block Grant money to pay for the preparation of my CIWMB HHW 15th Cycle grant
application?
Answer: No. Since the Used Oil Block Grant is, in effect, a
continuously appropriated grant and is an entitlement grant, it is allowable
to use Used Oil Block Grant funds to pay for preparation of Used Oil Block
Grant applications. However, that does NOT extend to the preparation of CIWMB competitive grants, such as the Opportunity Grants or HHW grants, or
for other agency's grants such as the Department of Conservation (DOC)
grants. HHW grant application preparation must be supported by the local
jurisdiction.
4. Who can apply for an HHW 15th Cycle grant?
Answer: All California cities, counties and local agencies,
including Indian reservations and rancherias with direct responsibility for
HHW management, may apply individually or as a regional group. Businesses
and not-for-profit groups may partner with a local government, but are
not eligible to apply on their own.
5. Will an applicant score fewer points if they were awarded an HHW 14th
Cycle Grant or other CIWMB grant in the past?
Answer: No. If an applicant was previously awarded any other CIWMB
grant there would be no effect on the points scored for the HHW 15th Cycle.
However, an applicant with unspent grant funds on an "open" grant must
clearly demonstrate the reasons for having unused grant funds and justify
the need for new 15th Cycle funding in light of the other available funding
sources.
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6. The Notice of Funds Available (NOFA) and Application package state that
HHW 15th Cycle grant applications must be postmarked no later than May 31,
2006. In addition to the U.S. Postal Service postmark, will a postmark from
Federal Express or UPS also be accepted?
Answer: Yes. Those two companies fall into the category of
"commercial delivery service" and their postmark tracking system will be
accepted. However, keep in mind that the time and date you take your
application to the commercial delivery service may not be when it is
actually mailed or postmarked. To ensure the application is mailed by the
deadline, you must obtain "proof" from the carrier, i.e. a dated receipt
that shows that the package was mailed to the CIWMB's address. A receipt
that merely shows the date and cost of mailing or other delivery will not be
sufficient evidence of mailing of an application for this grant. The burden
is on the applicant to demonstrate timely mailing or delivery of the
application. Late postmarked applications will not be accepted, i.e. they
will be disqualified.
7. My local government does not hold a Council Meeting until after the May
31st, 2006 deadline, so I can't get a resolution before submitting the
application. Can resolutions for the grant be turned in after the application
package is submitted? What is the final deadline?
Answer: Yes. The approved Resolution for either a single or a
regional jurisdiction, and all supporting documents for a regional program
should preferably be submitted with the application on May 31, 2006, but
must be received no later than 3:00 pm on June 15, 2006.
8. My Board currently has an approved Resolution that authorizes the
submittal of grant applications for up to a maximum of five years. Is that
Resolution still valid for this application?
Answer: Yes. A five year Resolution is acceptable as long as it is
effective when the HHW 15th Cycle application is submitted.
9. Please clarify what an overhead or indirect cost is. Are we restricted
to a maximum percentage?
Answer: Overhead/Indirect costs are expenditures that can not be
assigned or readily itemized to a particular project or activity, but are
considered necessary for the operation of the organization and the
performance of the program. Examples could include, but are not limited to:
costs of operating and maintaining facilities, accounting services, etc.
Overhead/Indirect costs for the HHW 15th Cycle must not exceed 10% of the
grant award amount. The same restrictions apply to contractors and
subcontractors for the grant, including any entities that may be partnering
with the local jurisdiction.
10. Where can we find the Procedures and Requirements (P&R's) and the
Terms and Conditions (T&C's) for this grant cycle?
Answer: If your application is awarded, you will receive a final
copy of the P&R's and T&C's with your Grant Agreement.
11. Will points be taken away from our final score if we do a pilot
project before launching our program?
Answer: No. Pilot programs and surveys provide valuable insight
for program design and are encouraged, particularly in those projects using
community-based social marketing.
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Multiple Proposals, Multiple Projects, and
Regional Applications
12. The HHW 15th Cycle competitive Infrastructure Grants allow individual
jurisdictions to request up to $200,000, and multi-jurisdictional or regional
groups to request up to $300,000. What is your definition of an individual
jurisdiction and a regional group?
Answer: An individual jurisdiction is a single city government or
county government, applying by itself. The jurisdiction may have project
partners or subcontractors but is the only applicant and is individually
responsible for the grant.
A multi-jurisdictional or regional group is comprised of two or more
eligible applicants, i.e., cities or counties, with a lead jurisdiction
designated to act on behalf of all participating jurisdictions. The lead
jurisdiction will be the Grantee and will be responsible for the performance
of the grant, recordkeeping and for submission of all required
documentation. Jurisdictions participating in a Joint Powers Authority (JPA)
may designate the JPA as their regional lead jurisdiction if the JPA
agreement includes solid and/or hazardous waste management.
If a jurisdiction is a participant in a multi-jurisdictional regional
application for a competitive Infrastructure Grant, it may not also
apply as an individual jurisdiction for a competitive Infrastructure Grant.
13. Can an individual jurisdiction submit more than one application for
HHW 15th Cycle, even though an applicant may only receive up to $200,000?
Answer: Yes, but ONLY if one of the two applications proposes that
the applicant be the lead coordinator for a county-wide Coordination Grant,
(non-competitive) and the other application proposes an eligible HHW 15th
Cycle competitive Infrastructure Grant.
14. Under the grant proposal, can funding be granted for multiple related
endeavors, such as establishing a permanent HHW collection facility and also
establishing a u-waste program, or must only one task be chosen for the grant?
Answer: A grant proposal may include as many endeavors as the
applicant deems necessary to accomplish its goals and objectives, while
meeting the needs of the community, as long as all goals and objectives are
in line with the jurisdiction's currently adopted Household Hazardous Waste
Element (HHWE).
However, the applicant will have to "choose" ONE of the program criteria
listed below that best characterizes the proposed program in order to
potentially qualify for the extra points. The applicant must designate or
declare this criterion on the application Cover Sheet.
- Plan and design a permanent and sustainable HHW collection
facility(ies); or
- Establish a permanent and sustainable HHW collection facility(ies);
or
- Expand permanent HHW collection facility(ies) to accommodate
universal wastes; or
- Innovative u-waste collection opportunity that promotes
public/private partnerships
15. Can the facilities or programs included in one application be
initiated in two separate geographic areas?
Answer: If the separate geographical areas are in different
jurisdictions, there must be a regional partnership between the
jurisdictions in the form of a multi-jurisdictional application for the
grant. If the separate geographical areas are within the legal boundaries of
the same jurisdiction, they may be included in the application of an
individual applicant.
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16. Is the Coordination Grant competitive, and what do I have to do to
apply?
Answer: Coordination Grants are NOT competitive. They will
be given to any county-wide area that applies and is willing to complete the
tasks and terms outlined in the Grant Agreement. Any jurisdiction may apply
to be the coordination lead for its county-wide area. See the instructions
in the application package. There is also a
separate grant program offered in the HHW 15th Cycle for development of
Infrastructure that is competitive. Review this Questions and Answer
document and the
Application Instruction package for more information.
17. Where can I find out how much coordination funding my county-wide area
could receive under the HHW 15th Cycle?
Answer: Each county-wide area is eligible to receive $7,000 to
$15,000 for coordination, depending on population. See "Item
1, Attachment 1" of the February 2006 Board Meeting Agenda for a list of
county-wide areas and their funding amounts. Funding allocations above
$7,000 are also listed in a chart in the Application Instructions. All
funding is contingent on the passage of the California State Budget Act for
Fiscal Year 2006/2007.
18. How is the "lead coordinator" jurisdiction for the Coordination Grant
chosen, and what work do they have to do?
Answer: Any jurisdiction may volunteer to be the lead coordinator
for their county-wide area. To avoid split groups, jurisdictions within the
county should decide among themselves who will be the lead before applying
for the grant. The duties are primarily administrative; to apply for the
grant, notify all stakeholders about the opportunity to coordinate, select
appropriate activities, keep accounting records of the grant spending, turn
in a final report and perform other administrative duties. Duties may be
shared with other jurisdictions, but the lead will be ultimately responsible
for fulfilling the grant terms.
19. Besides local jurisdictions, who are the "stakeholders" for the
Coordination Grant? What if some don't want to participate?
Answer: Stakeholders are any entities that can assist in or should
be consulted with in solving the local u-waste collection problem. Because
most county-wide waste collection systems are unique, stakeholders will vary
by location; but they usually include HHW collection facility operators,
recycling coordinators, air, water, and health agencies, waste haulers,
u-waste generators, interested community groups, and retailers that can be a
partnership resource for take back and education programs.
20. What if some jurisdictions or "stakeholders" in my county don't want
to participate in the u-waste Coordination Grant?
Answer: Members or representatives of stakeholder groups must be
invited, but are not required to participate. The CIWMB seeks to provide an
opportunity for county-wide coordination on this issue and requires only a
good faith effort among participating stakeholders to improve the amount and
efficiency of u-waste collection.
21. Does the CIWMB staff or Board have to "approve" our county-wide
u-waste strategy or plan?
Answer: The goal of the Coordination Grant is to develop an
improved local u-waste collection system that will be accepted by the
stakeholders. The CIWMB is primarily interested in whether all stakeholders
have been invited to participate in the decision making process, and that a
coordinated local strategy has been developed to meet the u-waste
problem. The results or recommendations of the coordinating group will be
submitted to the CIWMB on a form as the final deliverable for the grant so
that the strategies developed can be shared with other jurisdictions
statewide.
"Approval" in the context of the grant simply means that the final report
document contains all the required information, meets the requirements of
the grant, etc. The CIWMB may review but will not approve the coordination
strategy or plan results.
22. Can we use the HHW 15th Cycle Coordination Grant funds to update our
County Household Hazardous Waste Element (HHWE)?
Answer: No. Maintenance of the HHWE of the AB-939 County
Integrated Waste Management Plan is a local responsibility. However, some of
the information developed by the u-waste coordinating group, such as the
expected amount of waste material, and the best methods and locations for
collection facilities, might be useful in a future upgrade of the HHWE.
23. Can we use the HHW 15th Cycle Coordination Grant funding to coordinate
a county-wide u-waste collection event?
Answer: No. The purpose of the coordination grant is to bring
local officials and other stakeholders together to develop information and
strategies for improving the u-waste collection system. U-waste collection
is not an allowable expense.
The separate competitive Infrastructure portion of the HHW 15th Cycle
would be the appropriate place to propose funding for a u-waste collection
program; however competitive programs should be innovative models,
especially those that promote public/private partnerships. Routine
collection events would be fundable but would score lower in the competitive
scoring process because they would not receive the bonus points for
innovation.
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24. Exactly what is a facility design and planning grant?
Answer: The purpose of this category of competitive Infrastructure
Grant is to allow jurisdictions to address the pre-construction tasks for a
new facility such as conceptual design, site location, cost estimates and
financing, zoning and permitting, CEQA process, and governing body
commitments and approvals. This category may be especially useful for small
cities and rural areas that do not have staff in-house with the special
expertise to perform these tasks.
25. If I am awarded a facility design and planning grant, can I also apply
for a construction grant?
Answer: No, you can only apply for one category of competitive
Infrastructure Grant in this 15th Cycle, either a facility design grant, or
a facility construction grant, but not both.
If you are awarded a competitive grant for facility design in the HHW
15th Cycle, you may apply for future competitive grant to address
construction; however, each Cycle is separate and competitive. Just because
you are awarded a design grant in this Cycle does not mean you will
automatically receive a grant for construction in a future grant cycle. Each
proposal is judged on its own merit compared to the competing proposals in
that Cycle.
26. If we are proposing building a HHW facility that would be open to all
residents of the county and its cities; would we be able to apply for $300,000?
Answer: Yes, if the applicant represents a regional group (two or
more cities/counties participating in the grant project), it may request up
to $300,000. A lead agency would need to be designated and a Letter of
Authorization would be required from each participating jurisdiction. This
project would also qualify for preference points because it is a
multi-jurisdictional project or program that meets regional needs.
27. Our County's unincorporated government contracts with a private waste
management business to collect HHW materials at their privately owned landfill
site located inside our jurisdictional boundaries. Can we use HHW 15th Cycle
grant funds to buy more equipment for storing our u-waste at their site?
Answer: Jurisdictions that want to expand permanent HHW facilities
located on private property must prove a legally binding long-term
commitment between the company/private landowner and the jurisdiction that
will require the facility to be operated with an emphasis on promoting the
public interest in a manner similar to the activity described in the grant
application, throughout the life of the facility and/or purchased equipment.
28. Must the competitive infrastructure project focus on the u-waste
theme?
Answer: Other project topics can be proposed; however, projects
not related to u-waste will not receive the u-waste preference points.
29. Can we use the HHW 15th Cycle competitive grant funds to fund one of
our HHW collection events if it also includes u-waste collection?
Answer: The competitive Infrastructure portion of the HHW 15th
Cycle grant is the appropriate place to propose funding for a u-waste
collection program; however programs should be innovative models, especially
those that promote public/private partnerships. Routine collection events
would be fundable but would receive a lower score under this grant's scoring
criteria because they would not receive the bonus points for innovation, and
all jurisdictions will probably have a similar need for running u-waste
collection activities.
30. What procedure would a local jurisdiction follow if it was going to
partner with a local business for delivery of program services under the HHW
15th Cycle Infrastructure Grant?
Answer: The local jurisdiction is designated as the grant
"applicant" and will be ultimately responsible for the performance of the
grant, submission of all documentation, and for any payments to the local
business partner. However, a local business partner may deliver program
services under HHW 15th Cycle and thus be eligible to receive grant funds as
a subcontractor. The CIWMB will only make payment to the Grantee (e.g. local
jurisdiction). If awarded a grant, the local jurisdiction, as the
"applicant" will be responsible for obtaining the required resolution
documentation. All subcontractors are subject to the same terms, conditions
and requirements as the Grantee, in particular, only charging overhead up to
10% and not billing for profit. Therefore, to ensure all entities are
following the grant requirements a copy of the Grant Agreement, including
the Procedures and Requirements and Terms and Conditions should be provided
to the local business partner.
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31. What materials are covered under u-waste?
Answer:
See the CIWMB Web page and the
links to the Department of Toxic Substance Control (DTSC) Web pages found at
Universal Waste
page for more information about these materials.
32. My City is interested in doing an e-waste collection program. Does HHW
15th Cycle cover this?
Answer: Proposed HHW 15th Cycle collection programs should be
innovative models, especially those that promote public/private
partnerships. Routine collection events would be fundable but would receive
a lower score under this grant's scoring criteria because they would not
receive the bonus points for innovation.
HD15 grant funds could cover some forms of e-waste; but only those
materials not listed as covered electronic waste (CEW) under Electronic
Waste Recycling Act of 2003 (SB 20). Non-CEW materials include:
- Computer peripherals (including, keyboards, scanners, and printers,
etc.)
- Small electronics (including cell phones, calculators, VCRs, DVDs,
etc)
SB 20 CEW
materials such as computer CRT monitors, television CRT monitors and
laptop LCD screens are eligible for reimbursement from the SB 20 advance
disposal fees.
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