1. Question: The Notice of Funding Availability says applications must be
received by May 27, 2003. Is this the same as a postmark or do they actually
have to be in your possession at that time?
Answer: To ensure that the California Integrated Waste Management Board
(CIWMB) can start the evaluation period as scheduled, all applications must be
in the CIWMB's possession on May 27, 2003, regardless of postmark.
Hand-delivered applications will not be accepted for this cycle. Additionally,
because we need original signatures on all applications, faxed, or e-mailed
applications cannot be accepted.
2. Question: Can we bring the application down to your office on the
afternoon of May 27th or email it?
Answer: No, hand delivered, faxed, or e-mailed applications cannot be
accepted for this cycle. This grant requires that the application be delivered
through the postal service or commercial carrier (e.g., FedEx). The
application must be in the CIWMB's possession on May 27, 2003, regardless of
postmark.
3. Question: Are Indian Tribes and rancherias eligible to apply for this
grant?
Answer: Yes, Indian Tribes and rancherias that certify under penalty of
perjury they recognize themselves as local agencies responsible for HHW
management are eligible to apply for this grant. (Note: as there may be
federal funding ramifications resulting from Indian Tribes and rancherias
identifying themselves as a "local agency" you may want to consult your
attorney regarding Indian law in this matter.)
4. Question: If we give our Block Grant funds to another jurisdiction as a
part of a Regional Agency, are we still eligible to apply on our own for this
grant?
Answer: Yes, you are still eligible for the HD12 grant if you are the local
jurisdiction responsible for HHW management.
5. Question: What is Universal Waste?
Answer: Hazardous waste commonly found in households including hazardous
waste batteries, thermostats (those that include mercury), and hazardous waste
lamps (most fluorescent tubes) and mercury-containing devices (e.g., switches,
novelty items, gauges, medical equipment, or anything that mercury was
intentionally added to), nonempty aerosol cans, CRTs and CEDs (Consumer
Electronic Device)--mostly computers and their peripherals, toys with circuit
boards, cell phones, Palm Pilots, microwaves, clock radios, stereo equipment,
and anything with circuit boards or large amounts of solder (they leach the
most).
6. Question: Under the HD12 grant, is a sharps collection program eligible
for funding?
Answer: Yes, sharps collection programs are eligible if they are integrated
into proposed or existing HHW collection programs. Sharps collection is the
only medical waste program that can be funded through a HD12 grant.
7. Question: Exhibit I refers to permits, licenses, and filings that the
Applicant/Grantee has or will obtain. How do we treat permits, licenses and
filings that are held by project partners, contractors and vendors?
Answer: To comply with the General Checklist of Business Permits, Licenses,
and Filings requirement, the Grantee must identify and give the status of all
permits-licenses-filings (p/l/fs) necessary to perform their grant project,
regardless of who obtained or holds the p/l/fs. It is the Grantees'
responsibility to ensure that all necessary p/l/fs are acquired and complied
with. In the event of audit, the Grantee is responsible for providing this
documentation; therefore the Grantee should retain a copy of all p/l/fs in its
grant project file.
8. Question: In reading the instructions (pages 3-5), it is our
understanding that in a regional program the supporting resolution items must be
submitted no later than September 8; however does that also mean that the Lead
Jurisdiction also has until September 8 (or sooner) to submit the resolution?
Answer: Although we would like resolutions to accompany grant applications,
we recognize that sometimes it takes grantees several months to obtain City
Council approval. Therefore, we will accept a resolution from either a Lead
Jurisdiction or a Participating Jurisdiction up until September 8, 2003.
9. Question: Is spending money for coupons (product subsidies) an
acceptable HD12 grant expense? We would provide coupons to some residents so
they could go to a participating store and get non-toxic, alternative products
such as poison-free ant and roach killer.
Answer: Yes, it is an acceptable expense to use grant funds for coupons
used to purchase safer, nontoxic alternatives. Such an expense is similar to
purchasing premiums used to heighten public awareness of safer, nontoxic
alternatives.
10. Question: As schools are conduits to the residents, can a school
E-waste/U-waste collection/event/program be conducted under HD12?
Answer: Yes. A jurisdiction may use their funds to implement a program in a
school.
11. Question: Do schools/business need to be Conditionally Exempt Small
Quantity Generators (CESQGs) to qualify under cycle 12?
Answer: No. Schools/businesses are not recognized as local agencies
responsible for HHW management and therefore, not eligible to apply for grant
funds. However, promoting the recycling of HHW at schools/small businesses
would qualify as an eligible expense for a local agency.
12. Question: Last year we applied for a grant to expand our HHW facility
to include E-Waste (TV's, Computer Monitors, etc.) our agency didn't receive the
grant. We want to submit an application for E-waste this year. Is Electronic
waste recycling a priority for the State? Your Notice you sent out about the
Grant listed a priority for Electronic waste. Do TV's and Computer monitors fall
into this category? If so, what other electronic waste besides TV's and Monitors
can be included in this grant?
Answer: Electronic waste recycling is a priority this year. Electronic
waste includes TVs, computers, fax machines, copiers, printers, and other
electronic items that may have become obsolete to the consumer.
13. Question: Can a JPA apply as the lead agency in a regional grant
application (instead of a lead jurisdiction)? Is a JPA resolution that
authorizes the submittal of grant applications for the term of May 1, 2003 to
June 30, 2008 acceptable for the 12th Cycle HHW Grant? Do the participating
jurisdictions only have to submit letters of authorization?
Answer: Yes, a Joint Powers Authority (JPA) recognized by a resolution
approved by the participating jurisdictions can apply as the lead agency. The
resolution must state that the JPA is authorized to submit an application for
the HD12 grant specifically, or authorize the submittal of grant applications
to the CIWMB for all available HHW or Used Oil grants under the California
Integrated Waste Management Act and California Oil Recycling Enhancement Act.
A valid resolution that covers the entire grant term (October 1, 2003
through March 31, 2006) is acceptable if it also references the grant as noted
above.
In addition to a valid resolution, each regional participant must provide
one of the following:
- Authorization letter,
- Resolution, or
- Memorandum of Understanding.
Only those jurisdictions within the JPA wishing to participate in the grant
need to provide the supporting documentation. For example, if a JPA had four
participating members, and only three chose to participate in the grant, then
only those three need to supply letters of authorization, or resolutions, or
memorandums of understanding. Please refer to pages 3 through 5 of the HD12
grant's application directions for additional information.
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