Sustainable (Green) Building

Sustainable Building Tire Grant Definitions

The following definitions apply only to the FY 2004/2005 Offering of Sustainable Building Tire Grants.

Applicant—A qualified local public agency submitting the grant application (e.g., City of Pristineville).

Board—The California Integrated Waste Management Board.

Budget – A detailed itemization of all eligible costs required to complete the grant project that contains a delineation of grant funds requested, as well as secured matching contribution.

Competitive Grant—An award of money for which applicants compete.

Crumb Rubber—Rubber granules derived from a waste tire that are less than or equal to, one-quarter inch or six millimeters in size.

Designated Signatory—The individual(s) authorized by the applicant’s Resolution to sign the grant application, the Grant Agreement, Payment Request forms, and other grant related documents.

Direct Cost—Eligible costs specifically associated with planning and implementing the grant project.

Eligible Costs—Costs included in the approved Budget and incurred within the grant term.

Endorsement—Written approval or sanction.

Environmental Justice—The fair treatment of people of all races, cultures, and incomes with respect to the development, adoption, implementation, and enforcement of environmental laws, regulations, and policies.

Estimate—A written statement of the approximate charge for the grant work proposed, submitted by an individual or company ready to undertake the work.

Evaluation—Assessment methods used to measure the success of the grant project.

Evaluation Criteria—The approved, published standards for evaluating the grant applications.

Executive Order S-20-04—Governor Schwarzenegger’s Green Building order for the construction and/or renovation of state-owned facilities.

Finance Officer—The individual responsible for compiling Payment Requests and tracking all grant expenditures and encumbrances on behalf of the Grantee (e.g., Budget Officer, Accounting Office staff, etc.).

Goal—The object of the grant.

Governing Body—The applicant's decision-making body (e.g., City Council, Board of Supervisors, etc.).

Grant Agreement—The legally binding document enumerating the rights and duties of the Board and the Grantee regarding the Reuse Assistance Grant. The document consists of a cover sheet, Terms and Conditions, Procedures and Requirements, the Grantee's approved Work Plan and Budget, and attachments, and is signed by the Grantee’s designated signatory and the Board's Executive Director or his/her designated signatory.

Grant Award—Amount of money awarded by the Board to complete the proposed grant project.

Grantee—The recipient of Sustainable Building Tire Grant funds.

Grant Funds Requested—The total number of dollars requested from the Board.

Grant Manager—The Board staff person responsible for monitoring the grant.

Ineligible Costs—Costs incurred prior to the Notice to Proceed or after the end of the grant and costs not included in the approved budget.

Letter of Support—A letter written by businesses, organizations, or community members stating their support of the applicant's proposed project.

Local Public Agency—A city, county, or regional agency that has obligations to develop and implement waste reduction programs pursuant to the requirements of Public Resources Code section 40900 et seq.

Methodology—The methods to be employed to accomplish the objectives and the goals of the grant project. The methodology is embodied in the "Work Plan."

MOU (Memorandum of Understanding)—A formal agreement between two or more local public agencies that specifies the responsibilities of each agency in implementing the grant project.

Need—A lack of something wanted or deemed necessary.

Nonprofit Organization—An organization who meets the definition of a 501(c)(3) non-profit organization with the Internal Revenue Service.

Objective—A measurable target that must be met on the way to attaining a goal.

Partner—The entity(ies) partnering with the applicant to perform the grant project. Partners may be other local public entities, businesses, nonprofits, etc.

Payment Request—A detailed itemization of eligible expenditures made by the Grantee according to the terms of the grant agreement, for which the Grantee is requesting reimbursement by the Board.

Primary Contact—This individual has ultimate responsibility for the project (e.g., Public Works Director, City Engineer, etc.). All Board correspondence will be directed to this individual.

Progress Report—A detailed description of all work completed to date that includes an indication of the state of completion (percentage) of all the tasks listed in the Work Plan, a discussion of anticipated accomplishments for the next reporting period, a discussion of problems or special situations encountered during the reporting period and the Grantee's response to those problems or situations, and a copy of all final public education, advertising, or promotional materials produced, purchased, and/or distributed with grant funds.

Project Cost—All costs incurred by the Grantee in performing the grant project. (The Board will only reimburse eligible costs incurred by the Grantee.)

Project Director—This individual is responsible for carrying out the day-to-day management and implementation of the grant (e.g., Recycling Analyst, Environmental Technician, etc.).

Quote—To provide in writing the current or market price of services, supplies, materials, or equipment.

Reasonable Costs—Moderately priced for the geographical location.

Recipient—The state or local agency or the non-profit organization receiving an award from the Board to carry out a grant project (i.e., Grantee).

Recycled-Content Purchasing (Green Procurement) Policy—A policy of an applicant and regional participants specifically to purchase recycled-content products instead of non-recycled products whenever price, quality, and availability are comparable.

Reference—A formal statement regarding a person's or organization's character or experience.

Regional Participants—The local public agencies that are participating in a regional application.

Resolution—A formal authorization by the local public agency’s(ies’) governing authority(ies) to participate in or apply for and accept this grant, as applicable.

Resume—A brief, written account of personal, educational, and professional qualifications and experience.

Start Work Notice—The formal letter from the Board authorizing the Grantee to start its grant project.

Sustainable Building (a.k.a. Green Building)—An integrated approach that encompasses integrated waste management objectives such as building materials efficiency, construction and demolition waste reduction, and maximization of reused and recycled content building and landscaping materials.

Sustainable Practices—Operating in an environmentally sustainable manner (e.g., grasscycling, composting, water-efficient landscaping, conserving energy, etc.).

Tasks—The specific activities conducted to complete a grant project.

Time Frame—A period of time during which something has taken or will take place. A task's beginning and ending dates.

Used Tire—A tire that meets the following requirements: the tire is no longer mounted on a vehicle but is still suitable for use as a vehicle tire; and the tire meets the application requirements of the Vehicle Code and Title 13 of the California Code of Regulations; and the used tire is stored by size or a stack, but not in a pile, in a manner approved by the local fire marshal and vector control authorities and in accordance with the state minimum standards. The used tire shall be stored in a manner to allow inspection of each individual tire.

Waste Tire—A tire that is no longer mounted on a vehicle and is no longer suitable for use as a vehicle tire due to wear, damage, or deviation from the manufacturer’s original specifications. A waste tire includes a repairable tire, scrap tire, and altered waste tire, but does not include a tire derived product, crumb rubber, or a used tire that is organized for inspection and resale by size in a rack or a stack in accordance with Public Resources Code section 42950(k).

Work Plan—The detailed listing of all tasks and sub-tasks necessary to complete the proposed grant project. Formally termed "Methodology.”

Last updated: October 12, 2007