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Step 1: Identify/quantify material
- Identify types of materials.
- Estimate quantities of materials.
- Include materials generated as a result of disaster recovery.
- Consider setting up pilot program to determine material types/quantities.
Step 2: Determine processing and facility needs
- operations/facilities in the area that process construction and demolition waste;
- facilities' current processing abilities and future needs;
- landfills practicing material separation on-site;
- material recovery facilities in the area;
- temporary storage areas at facilities, public/private land;
- markets for collected materials;
- processing requirements for materials based on their end-uses.
- List reuse facilities to establish their roles and types of materials accepted.
Step 3: Identify labor and equipment needs
- Estimate labor needs.
- Estimate equipment needs.
- Survey equipment on hand and that which can be borrowed from other jurisdictions or
private businesses.
- Document businesses involved in demolition, waste transport and handling operations.
- Negotiate agreement for special labor: California Conservation Corps or State Employment
Development Depratment.
- Activate/establish Mutual Aid Agreement.
Step 4: Secure program funding in advance
- Plan ahead by identifying local or private funds to start-up program
- General Fund;
- private funds; and
- loan.
Step 5: Select method to locate curbside waste
- Develop method to identify and map sites and plan routes
- Geographic Information System;
- canvassing streets;
- hotline.
- Prepare collection plan including haulers and/or demolition contractors, routes,
recycling facilities.
- Divide area into zones and assign subcontractors.
- Obtain all necessary forms from property owners (right of entry, waiver release, waiver
of encroachment permit).
- Determine if air or water quality permits are required.
Step 6: Determine method of implementation
- Decide who will implement the program: government employees/contractor.
- Decide material types to be collected.
- Decide how will material be collected: source separated, commingled, bins.
- Prepare training booklet for contractor staff; train contractors.
- Provide plan for property owners who choose to clean up independently.
Step 7: Identify temporary storage areas
- Determine need for temporary storage areas.
- Develop criteria for siting temporary storage or pre-staging areas.
- Make a list of all possible sites: public and private.
- Consider pre-approving sites and receiving permit in advance, to be activated upon
declaration of disaster/emergency.
- Identify permit and environmental compliance requirements and time needed to process.
- Decide the type and level of environmental assessment and monitoring needed to be
performed at site.
- Negotiate in advance the use or lease of public or private land.
- Develop Site Operation Plan
- Develop Site Restoration Plan.
Step 8: Identify/establish markets for collected materials
- Determine end-uses and market specifications for disaster debris.
- List the local brokers and processors, materials they handle, and end-uses.
- Identify processing requirements for selected end-uses.
- Identify potential markets.
- List the existing markets.
- List the recycling businesses in nearby Recycling Market Development Zone(s); the
secondary materials they accept and process; end-products.
- List local, state, and national waste exchanges.
- Identify potential city/county projects for materials collected.
- Identify market barriers.
Step 9: Review contract requirements
- Determine contract to be used: Model Time & Material, Model Lump Sum, Model Unit
Price, Alternate Bid.
- Ensure diversion language is included.
- Include non-compliance fee language.
Step 10: Develop tracking/documentation system
- Develop tracking mechanism: facility, tonnage and materials disposed/diverted.
- Verify disposal/diversion: weight tickets, authorization letter, facility billing;
contractor weekly load verification.
- Train inspectors to monitor contractor compliance.
- Institute non-compliance fee.
Step 11: Develop public information program/strategy
- Advertise program to public and contractors through media
- evaluate all forms of media: newspaper, radio public service announcements, public
access television;
- consider coordinating outreach programs with nearby jurisdictions also affected by the
disaster.
- Target materials to non-English speaking sectors of the population as well as the
visually or physically impaired.
Step 12: Develop methods to encourage diversion
- Institute incentives for haulers.
- Develop a training guide outlining materials specifications, facilities.
- Consider instituting through contracts non-compliance fees for not recycling.
Step 13: Develop monitoring and enforcement program
- Dedicate sufficient resources to ensure program success (e.g. an adequate number of
inspectors is assigned to the program).
- Develop a non-compliance fee.
- Establish guidelines for compliance and incorporate as part of contract.
- Develop methods to monitor and enforce recycling/diversion guidelines.
Step 14: Prepare final report
- May be required for FEMA reimbursement for diversion programs implemented.
- Allows jurisdictions to evaluate program success and areas for improvement.
- Crucial for future disaster debris planning purposes.
- Major topic areas
- program goals;
- operational approach;
- facilities used;
- program costs for tipping fees: recycling and disposal facilities; contractors (C-21 for
debris removal/loading, and trucking);
- landfill space savings;
- tonnage and % of materials reycled/disposed of;
- recycling rates by material type;
- program costs by ton - recycling compared to disposal;
- demonstrated program effectiveness; and
- lessons learned and areas for improvement.
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